K-Unity (formerly Kiambu Unity Finance cooperative union Ltd) is a co-operative union established under the Ministry of Co-operatives and Marketing, registered under the Co-operative Society's Act Cap 490 of the Laws of Kenya.

Reporting to the Business Support Manager, the Records Officer will be responsible for guiding Management in the setting up and automation of the records/registry function, the effective and appropriate management of the Sacco’s records from their inception, right through to their eventual disposition. They will provide access to accurate records for a range of operational and strategic purposes and ensure that legal obligations are met.

Responsibilities or duties

• Ensure safe custody of all the Saccos documents.
• Create and maintain database for control and retrieval of documents.
• Ensure and guide on proper handling of all the Saccos documents.
• Ensure proper storage, custody, and preservation of archives.
• Guide in the preparation of a Records Management Policy in line with the law.
• Attend to document related queries.
• Provide input in the preparation of Sacco’s forms.
• Implement a system to ensure control of document movement.
• Prepare, scan, reassemble and index documents ready for filing.
• Guide on the number of records created and stored, and identify which records are to be preserved/ disposed for evidential, statutory, fiscal, research and historical purposes.
• Locate and isolate outdated or unnecessary records ready for disposition or transfer to the archive according to the Records Management policy guidelines.
• Modify and streamline the filing systems by appending identification numbers or codes to the filing index.
• Place materials into storage locations, such as file cabinets, boxes, bins, or drawers, according to classification and identification.
• Perform general Registry duties such as photocopying, attending to registry related enquiries, and ensuring the safety and security of the registry.
• This is not a complete statement of all duties and responsibilities of this post; you may be required to carry out other duties as directed by the Supervisor.

Qualifications or requirements (e.g., education, skills)

Formal Education:

• Bachelor’s degree in Information Science, Records Management, Information Technology, Archives and Records management or any other equivalent qualification from a recognized institution.
• Must have demonstrable working Knowledge of a DMS solutions
• Possess working knowledge of computerized office applications.
• Be a current registered member of at least one related Professional body.
• Demonstrate good communication and interpersonal skills.
• Excellent organizing skills.
• Demonstrated integrity and professional competence.
• Must be a team player.
• Ability to work under pressure.
• A proficient and forward-thinking Individual
• Analytical with a hands-on approach to monotonous tasks.
• Self-driven and results oriented.
• Problem solving skills

Experience needed

• 3 years post graduate records management experience in a reputable Financial Institution.
• Have a minimum of three years’ practical experience in a financial institution.

• Ensure safe custody of all the Saccos documents.
• Create and maintain database for control and retrieval of documents.
• Ensure and guide on proper handling of all the Saccos documents.
• Ensure proper storage, custody, and preservation of archives.
• Guide in the preparation of a Records Management Policy in line with the law.
• Attend to document related queries.
• Provide input in the preparation of Sacco’s forms.
• Implement a system to ensure control of document movement.
• Prepare, scan, reassemble and index documents ready for filing.
• Guide on the number of records created and stored, and identify which records are to be preserved/ disposed for evidential, statutory, fiscal, research and historical purposes.
• Locate and isolate outdated or unnecessary records ready for disposition or transfer to the archive according to the Records Management policy guidelines.
• Modify and streamline the filing systems by appending identification numbers or codes to the filing index.
• Place materials into storage locations, such as file cabinets, boxes, bins, or drawers, according to classification and identification.
• Perform general Registry duties such as photocopying, attending to registry related enquiries, and ensuring the safety and security of the registry.
• This is not a complete statement of all duties and responsibilities of this post; you may be required to carry out other duties as directed by the Supervisor.

• Demonstrate good communication and interpersonal skills.
• Excellent organizing skills.
• Demonstrated integrity and professional competence.
• Must be a team player.
• Ability to work under pressure.
• A proficient and forward-thinking Individual
• Analytical with a hands-on approach to monotonous tasks.
• Self-driven and results oriented.
• Problem solving skills
• Demonstrable working Knowledge of a DMS solutions
• Working knowledge of computerized office applications.

• Bachelor’s degree in Information Science, Records Management, Information Technology, Archives and Records management or any other equivalent qualification from a recognized institution.
• Be a current registered member of at least one related Professional body.