Background information about the job or company (e.g., role context, company overview)

Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University's Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa. Our Vision of Aga Khan University Ho...

Responsibilities or duties

The Purchase Assistant will support in coordinating purchases within the region, seeking quotations, and preparation of price comparison and follow up on reports.

• Monitor price variances within the E.A region.
• Obtain competitive quotes from various suppliers and recommend or award the order to the supplier with the most competitive prices
• Communicate with end users to clearly understand the requirements of the items required and also keep them informed on the status of their enquiries
• Ensure that users’ requirements are confirmed by way of sign-off on evaluation forms or by email for regional purchase.
• Follow up with suppliers to ensure timely responses on regional requirements and delivery items.
• Provide all the necessary information for approval of a purchase order. Requirements include comparisons of quotes received with confirmed best price negotiated, availability of item, delivery period
• Inform users of new products
• Arrange periodic meetings with regional institutions
• Carry out negotiations with suppliers
• Assist Capex Team with their daily purchasing process.
• Consolidate import orders for the regional network
• Preparing weekly/periodic enquiries status and price variance reports for each institution and compile quarterly savings reports and other reports as may be required.
• Carry out other responsibilities as assigned by the department supervisor/manager

Qualifications or requirements (e.g., education, skills)

• Bachelor’s degree in Purchasing and Supply Chain, or a business relevant field.
• Member of the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM).
• Ability to work in team
• Excellent customer service skills
• Attention to detail
• Trustworthy and Dependable
• Knowledge of warehousing/stocking

Experience needed

Minimum of 2 years’ work experience in a supervisory level in a purchasing and/or warehouse function

• Monitor price variances within the E.A region.
• Obtain competitive quotes from various suppliers and recommend or award the order to the supplier with the most competitive prices
• Communicate with end users to clearly understand the requirements of the items required and also keep them informed on the status of their enquiries
• Ensure that users’ requirements are confirmed by way of sign-off on evaluation forms or by email for regional purchase.
• Follow up with suppliers to ensure timely responses on regional requirements and delivery items.
• Provide all the necessary information for approval of a purchase order. Requirements include comparisons of quotes received with confirmed best price negotiated, availability of item, delivery period
• Inform users of new products
• Arrange periodic meetings with regional institutions
• Carry out negotiations with suppliers
• Assist Capex Team with their daily purchasing process.
• Consolidate import orders for the regional network
• Preparing weekly/periodic enquiries status and price variance reports for each institution and compile quarterly savings reports and other reports as may be required.
• Carry out other responsibilities as assigned by the department supervisor/manager

• Ability to work in team
• Excellent customer service skills
• Attention to detail
• Trustworthy and Dependable
• Knowledge of warehousing/stocking

• Bachelor’s degree in Purchasing and Supply Chain, or a business relevant field.
• Member of the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM).