Background information about the job or company (e.g., role context, company overview),

Kibabii University is a public university in Kenya located in Bungoma County along Bungoma-Chwele highway.

Responsibilities or duties,

Key Responsibilities

• Overall be responsible for the supervision and management of all administrative and operational functions of the Office of the Registrar (Administration and Human Resources);
• Formulating and reviewing administrative services policies and procedures;
• Coordinating training and development programmes of staff in the University and ensuring their implementation;
• Determining equitable monetary and non-monetary remuneration of employees in the University considering legal and statutory provisions;
• Ensuring proper health and safety working conditions as provided for in applicable laws;
• Ensuring smooth and efficient operations of the Personnel, Central and Blue Registries;
• Ensuring safe custody and maintenance personnel and other records;
• Ensuring industrial peace in the University by helping in collective bargaining, joint consultations and settlement of disputes;
• Ensuring processing of staff engagement/disengagement is done in accordance with the approved policies;
• Advising top management on formulation and evaluation of human resource programmes, policies and procedures;
• Providing advice to heads of Departments regarding manpower planning, job analysis, design, recruitment and selection of staff;
• Directing general maintenance;
• Managing and controlling office accommodation;
• Overseeing coordination of disaster management, emergency response activities;
• Planning and coordinating office accommodation;
• Coaching, mentoring and developing staff;
• Exercising such other powers, perform such other duties and discharge such other official functions as are assigned to you by the Deputy Vice Chancellor/authorized officer or are prescribed by the policies and regulations of the University;
• Shall be a member of Senate and University Management Board; and
• Secretary to University Management Board

Qualifications or requirements (e.g., education, skills),

Qualifications

For appointment to this grade, an officer must have:

• Doctorate Degree (PhD) from accredited and recognized University in the relevant field;
• Master’s Degree in any of the following disciplines: Business Administration, Public Administration, Human Resource Management or equivalent qualification from a recognized institution;
• A Bachelor’s Degree in any of the following disciplines: Public Administration, Business Administration, Human Resource Management, Office Management or any other relevant social science from a recognized institution;
• Served in the grade of Deputy Registrar, Grade 14 or in a comparable position for a minimum period of three (3) years;
• CS(K)/CHRP or Postgraduate Diploma in a relevant area;
• Registered with relevant professional body;
• Evidence of participation and contribution in seminars/conferences/research related to administration and management;
• Certificate in Strategic Leadership Development Programme lasting not less than six (6) weeks will be an added advantage;
• Certificate in Computer Application skills from a recognized institution; and
• Demonstrated professional competency and managerial skills as reflected in work performance and results.

Any other provided details (e.g., benefits, work environment, team info, or additional notes).

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• Overall be responsible for the supervision and management of all administrative and operational functions of the Office of the Registrar (Administration and Human Resources);
• Formulating and reviewing administrative services policies and procedures;
• Coordinating training and development programmes of staff in the University and ensuring their implementation;
• Determining equitable monetary and non-monetary remuneration of employees in the University considering legal and statutory provisions;
• Ensuring proper health and safety working conditions as provided for in applicable laws;
• Ensuring smooth and efficient operations of the Personnel, Central and Blue Registries;
• Ensuring safe custody and maintenance personnel and other records;
• Ensuring industrial peace in the University by helping in collective bargaining, joint consultations and settlement of disputes;
• Ensuring processing of staff engagement/disengagement is done in accordance with the approved policies;
• Advising top management on formulation and evaluation of human resource programmes, policies and procedures;
• Providing advice to heads of Departments regarding manpower planning, job analysis, design, recruitment and selection of staff;
• Directing general maintenance;
• Managing and controlling office accommodation;
• Overseeing coordination of disaster management, emergency response activities;
• Planning and coordinating office accommodation;
• Coaching, mentoring and developing staff;
• Exercising such other powers, perform such other duties and discharge such other official functions as are assigned to you by the Deputy Vice Chancellor/authorized officer or are prescribed by the policies and regulations of the University;
• Shall be a member of Senate and University Management Board; and
• Secretary to University Management Board

• Demonstrated professional competency and managerial skills as reflected in work performance and results.
• Certificate in Computer Application skills from a recognized institution

• Doctorate Degree (PhD) from accredited and recognized University in the relevant field;
• Master’s Degree in any of the following disciplines: Business Administration, Public Administration, Human Resource Management or equivalent qualification from a recognized institution;
• A Bachelor’s Degree in any of the following disciplines: Public Administration, Business Administration, Human Resource Management, Office Management or any other relevant social science from a recognized institution;
• Served in the grade of Deputy Registrar, Grade 14 or in a comparable position for a minimum period of three (3) years;
• CS(K)/CHRP or Postgraduate Diploma in a relevant area;
• Registered with relevant professional body;
• Evidence of participation and contribution in seminars/conferences/research related to administration and management;
• Certificate in Strategic Leadership Development Programme lasting not less than six (6) weeks will be an added advantage;
• Certificate in Computer Application skills from a recognized institution; and
• Demonstrated professional competency and managerial skills as reflected in work performance and results.