KCA University (KCAU) is a private, non-profit institution, founded in July 1989 as Kenya College of Accountancy (KCA) by the Institute of Certified Public Accountants of Kenya (ICPAK) to improve the quality of accountancy and financial management training in the country. KCAU is located on Thika Road in Ruaraka, Nairobi, Kenya.

Job Objective

The Registrar, Teaching and Learning will be in charge of Student admissions, registration, management of academic records, examinations, and related academic support responsibilities.

Responsibilities or duties

• Ensure that the Teaching and Learning operates effectively and efficiently in line with the University vision and mission.
• Develop and oversee the implementation of academic policies, regulations, and procedures.
• Prepare annual work plans in liaison with Heads of Sections to outline departmental activities, timelines, responsible officers, and required resources, to ensure efficient operations.
• Develop and implement the Departmental budget to ensure efficient allocation of resources for the Department’s strategy to be implemented on time.
• Prepare monthly and quarterly performance reports by consolidating Departmental reports to inform management’s decisions.
• Monitor and evaluate staff performance in the Department to ensure performance meets expected levels.
• Ensure the integrity, confidentiality, accuracy, and security of all academic records of current and former students.
• Ensure students adhere to University Rules and Regulations as stipulated in the Students Handbook.
• Oversee the University examinations process by maintaining up-to-date course schedules and final examination schedules.
• Supervise the process of credit transfers, graduation and certification of the University’s degrees, degree verification and production of official transcripts.
• Process the travel, accommodation arrangements and payments of External Examiners.
• Ensure that examinations are prepared and processed on time.
• Keep all examination materials in safe custody.
• Interpret policies and regulations to the University Senate and Deans Committees.
• Coordinate implementation of Senate decisions.
• Plan and oversee the preparation of graduation ceremonies and all activities related to graduation matters.
• Prepare and declare programmes and programme capacities for students’ placements and admissions.
• Develop and implement a risk register to manage and mitigate risks.
• Provide secretariat services to committees of the Senate and Deans
• Any other duty as may be assigned from time to time.

Qualifications or requirements 

• PhD in Public Administration, Business Administration, Human Resource Management or its equivalent from an accredited/recognised University.
• Master’s Degree in Public Administration, Business Administration, Human Resource or its equivalent from an accredited/recognised University.
• Bachelors’ Degree in Public Administration, Business Administration, Human Resource or its equivalent from an accredited/recognised University.
• Certificate in leadership and management course.
• Registered Member of a Professional Body.

Experience needed

• Ten (10) years of relevant experience in a University with four (4) years of experience in management.
• Attained the rank of Senior Lecturer

Other Skills And Competencies

• Strong knowledge of university governance and academic regulations.
• Leadership and people management skills.
• Excellent organisational and planning abilities.
• High ethical standards and integrity.
• Strong communication and interpersonal skills.
• Analytical and problem-solving skills.
• Knowledge of higher education quality assurance and accreditation.
• Competence in student information systems and data management.
• Sound understanding of relevant higher education laws and policies

• Ensure that the Teaching and Learning operates effectively and efficiently in line with the University vision and mission.
• Develop and oversee the implementation of academic policies, regulations, and procedures.
• Prepare annual work plans in liaison with Heads of Sections to outline departmental activities, timelines, responsible officers, and required resources, to ensure efficient operations.
• Develop and implement the Departmental budget to ensure efficient allocation of resources for the Department’s strategy to be implemented on time.
• Prepare monthly and quarterly performance reports by consolidating Departmental reports to inform management’s decisions.
• Monitor and evaluate staff performance in the Department to ensure performance meets expected levels.
• Ensure the integrity, confidentiality, accuracy, and security of all academic records of current and former students.
• Ensure students adhere to University Rules and Regulations as stipulated in the Students Handbook.
• Oversee the University examinations process by maintaining up-to-date course schedules and final examination schedules.
• Supervise the process of credit transfers, graduation and certification of the University’s degrees, degree verification and production of official transcripts.
• Process the travel, accommodation arrangements and payments of External Examiners.
• Ensure that examinations are prepared and processed on time.
• Keep all examination materials in safe custody.
• Interpret policies and regulations to the University Senate and Deans Committees.
• Coordinate implementation of Senate decisions.
• Plan and oversee the preparation of graduation ceremonies and all activities related to graduation matters.
• Prepare and declare programmes and programme capacities for students’ placements and admissions.
• Develop and implement a risk register to manage and mitigate risks.
• Provide secretariat services to committees of the Senate and Deans
• Any other duty as may be assigned from time to time.

• Strong knowledge of university governance and academic regulations.
• Leadership and people management skills.
• Excellent organisational and planning abilities.
• High ethical standards and integrity.
• Strong communication and interpersonal skills.
• Analytical and problem-solving skills.
• Knowledge of higher education quality assurance and accreditation.
• Competence in student information systems and data management.
• Sound understanding of relevant higher education laws and policies

• PhD in Public Administration, Business Administration, Human Resource Management or its equivalent from an accredited/recognised University.
• Master’s Degree in Public Administration, Business Administration, Human Resource or its equivalent from an accredited/recognised University.
• Bachelors’ Degree in Public Administration, Business Administration, Human Resource or its equivalent from an accredited/recognised University.
• Certificate in leadership and management course.
• Registered Member of a Professional Body.