1. The Government of Kenya has received financing from the International Development Association (IDA) towards the implementation of Horn of Africa Gateway Development Project (HoAGDP). Part of the finance from Horn of Africa Gateway Development Project (HoAGDP) aims to strengthen the institutional capacity of the Engineers Board of Kenya to deliver on its mandate.
2. The State Department for Roads is one of the two Departments comprising the Ministry of Roads and Transport, serving as the implementing entity for this project.
3. The consulting services (“the Services”) include Provision of Consultancy Services for development of a Communications & Branding Strategy for Engineers Board of Kenya. Implementation period of 8 months, expected start date of assignment being October 2026, ensuring full consistency with the TOR attached or referred to in this REOI.
4. The detailed Terms of Reference (TOR) for the assignment can be viewed or downloaded from www.roads.go.ke or at Public Procurement Information Portal http://tenders.go.ke websites.
5. The State Department of Roads now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria is as listed below. Key Experts will not be evaluated at the shortlisting stage.
6. The State Department of Roads now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria is as listed below. Key Experts will not be evaluated at the shortlisting stage.

General

i. Letter of Expression of Interest;
ii. Copies of Incorporation/Registration certificates or its equivalent in the country of domicile;
iii. Copy of valid Tax Compliance/ clearance Certificate from KRA or its equivalent in the country of domicile;
iv. Copies of CR 12 certificate providing information of the firms’ Directors for registered companies for which should be recent within the last twelve (12) months and copies of National IDs for partnerships or its equivalent in the country of domicile;
v. Copy of a valid Business Permit from the County Government where the business is domiciled for Kenyan Firms;
vi. Copies of certified Audited Accounts for years 2023, 2024 and 2025. The accounts should be signed by a Certified Public Accountant.

b) Experience of the firm

i. A profile of the company and/or associated firms including size, location, areas of expertise, years in business, and capability to provide the services described above. The firm must be a reputable company;

ii. The bidder must have executed at least three (3) successful delivery and assignment sign-off for similar/related project. The firm MUST attach documentary evidence in form of signed contracts or LSOs or invoices from at least three (3) corporate clients. The firm should clearly indicate the type of service, contract amount, and customers contact details for reference purposes.

iii. Submit at least three (3) references letter from clients as proof that the bidder has successfully executed similar/related project. The letter MUST be addressed to the Principal Secretary, the State Department for Roads.

6. The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” November 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
7. Consultants may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
8. Consultants may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
9. A Consultant will be selected in accordance with the Quality Cost Based Selection (QCBS) method set out in the Procurement Regulations.
10. Further information can be obtained at the address below during office hours; Monday to Friday (Public Holiday closed) from 0800hrs to 1700hrs Local time.
11. Expressions of interest must be delivered in a written form in person or before Wednesday 9th September, 2026 at 10.00hrs (Local Time) and dropped in the Tender box located on Ground Floor, Works Building, Ngong Road, opposite room 48. Electronic submissions SHALL NOT be accepted.
12. The address (es) referred to above is (are):

State Department for Roads
Attention: Principal Secretary
Address: Works Building, Ngong road Nairobi

12. Interested bidders are required to continually check the GoK tenders portal: http://tenders.go.ke and www.roads.go.ke for additional information/ clarification that may arise before the submission date.