Vacancy title:
Request for Proposal (RFP): Enterprise Resource Planning (ERP) System

[Type: CONTRACTOR, Industry: Marketing, Sales and Service, Category: Computer & IT,Business Operations,Accounting & Finance,Human Resources]

Jobs at:
Inkomoko

Deadline of this Job:
Monday, February 16 2026

Duty Station:
Nairobi | Nairobi

Summary
Date Posted: Monday, February 9 2026, Base Salary: Not Disclosed

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JOB DETAILS:

ABOUT INKOMOKO

Inkomoko supports entrepreneurs to grow their businesses in order to improve livelihoods, create jobs, and help communities thrive.

In 2025, Inkomoko was listed by the Financial Times as the 8th fastest-growing company in Africa, supporting entrepreneurs across East and Central Africa to grow thriving businesses and build inclusive, resilient economies.

Founded in 2012, Inkomoko has worked with more than 100,000 entrepreneurs, including thousands of refugee entrepreneurs. Inkomoko provides a combination of training, consulting, access to finance, and market-level systems change. We are the largest investor to refugee entrepreneurs in Africa.

Inkomoko has 800+ staff in 50+ offices across Chad, Ethiopia, Kenya, Rwanda, and South Sudan. Through Inkomoko’s 2030 strategic plan, we are adding 3 additional countries to serve more than 550,000 entrepreneurs and growing our $30M loan fund to impact 7M lives.

RFQ Title: Request for Proposal (RFP): Enterprise Resource Planning (ERP) System

Submission Email: procurement.regional@inkomoko.com

Email Subject: ERP RFP – [Vendor Name]

Proposal Deadline: 16 February 2026, 5:00 PM (EAT)

Deadline for Queries: 10 February 2026

PROJECT OVERVIEW

Inkomoko invites qualified ERP software vendors and implementation partners to submit proposals for the implementation and long-term support of a modern, cloud-based Enterprise Resource Planning (ERP) system.

The selected ERP solution will serve as a single source of truth across Finance, Procurement, People & Culture (HRM), Payroll, Grants, and Reporting, supporting Inkomoko’s multi-country, multi-entity, donor-funded operations across East and Central Africa.

Project Overview

The ERP implementation aims to:

• Replace fragmented systems, spreadsheets, and manual processes
• Strengthen internal controls, auditability, and donor compliance
• Enable real-time reporting and data-driven decision-making
• Support scalable growth from ~1,000 to 4,000+ users over five years

The ERP must support:

• Multi-country, multi-currency, and multi-entity operations
• Donor-funded and grant-restricted accounting
• Strong workflow controls, segregation of duties, and audit trails
• Cloud-based architecture with high availability and security

In-Scope Functional Areas

• Finance & Grant Management
• Procurement (end-to-end Procure-to-Pay)
• People & Culture (HRM)
• Payroll (multi-country, donor cost allocation)
• Reporting, Analytics & Integrations
• Data Migration, Training, Go-Live & Hypercare Support

Implementation Timeline

• Target implementation duration: 9 - 12 months months
• Expected Go-Live: No later than 31 October 2026

Evaluation Highlights

Proposals will be evaluated based on:

• Functional and technical fit
• Security, compliance, and audit readiness
• Implementation approach and delivery capability
• Relevant ERP experience in similar environments
• Value for money and total cost of ownership

Access to Full RFP

• The full RFP document (including detailed requirements, scope of work, submission instructions, and evaluation criteria) is available
• The New ERP Requirement Matrix Annex is also available(you can download or make a copy)

Interested vendors must download and review the 2 documents (full RFP & the Annex) before submitting a proposal.

Work Hours: 8

Experience in Months: 108

Level of Education: bachelor degree

Job application procedure
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Submission Details (please submit accordingly)

Subject: ERP RFP – [Vendor Name]

Proposal Deadline: 16 February 2026, 5:00 PM (EAT)

Deadline for Queries: 10 February 2026

The full RFP document (including detailed requirements, scope of work, submission instructions, and evaluation criteria) is available.

The New ERP Requirement Matrix Annex is also available (you can download or make a copy).

Interested vendors must download and review the 2 documents (full RFP & the Annex) before submitting a proposal.

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