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Resort Operations & Guest Relations Coordinator

Job Type

Full Time

Qualification

BA/BSc/HND , Diploma

Experience

2 - 3 years

Location

Homa Bay

Job Field

Food, Beverage and Hospitality

Key Responsibilities

• Welcome guests and ensure they receive professional, friendly, and timely service.
• Handle guest enquiries, requests, feedback, and complaints promptly and professionally.
• Serve as the main contact person between guests and the resort departments.
• Follow up with housekeeping, kitchen, restaurant, maintenance, security, and other departments to ensure assigned tasks are completed.
• Respond to booking enquiries received through calls, WhatsApp, email, social media, and walk-ins.
• Follow up on quotations, pending enquiries, referrals, and potential bookings.
• Promote the resort’s accommodation, meals, events, conferences, recreational activities, and available packages.
• Build and maintain relationships with corporate clients, NGO’s, schools, churches, travel agents, event organizers, and other potential customers.
• Support basic marketing activities, including sharing promotions and responding to online customer enquiries.
• Encourage satisfied guests to make referrals, leave reviews, and be return guests to the resort.
• Assist in coordinating guest arrivals, departures, group bookings, conferences, retreats, weddings, and other events.
• Monitor stock levels across the kitchen, restaurant, bar, housekeeping, and other departments.
• Participate in stock counts and report shortages, wastage, damages, or unusual stock variances.
• Maintain accurate records of bookings, enquiries, referrals, guest feedback, stock issues, and operational follow-ups.
• Escalate serious guest issues, maintenance, staff concerns, and operational challenges to the management.
• Prepare daily, weekly, monthly reports and/or any other operational briefing updates for management as required.

Qualifications and Skills

• Degree or Diploma in Hospitality Management, Tourism, Business Administration, Customer Service, or a related field.
• At least 2-3 years of experience in hospitality, guest relations, reservations, customer service, sales, or operations coordination.
• Strong customer service, communication, and interpersonal skills.
• Good sales, marketing, referral, and customer follow-up abilities.
• Ability to coordinate tasks and work effectively with different departments.
• Basic knowledge of stock monitoring, record-keeping, and inventory control.
• Good knowledge of Hotel POS and PMS systems, Microsoft Workspace, and social media platforms.
• Strong organizational skills and close attention to detail.
• High level of Integrity, reliability, accountability, and professionalism.
• Ability to work independently while providing regular updates to the management.
• Must be willing to work flexible hours, weekends, public holidays, and peak resort periods.
• Must maintain a professional appearance and positive attitude when dealing with guests.
• The candidate must currently reside in Mbita or be able to relocate independently.
• The candidate must be available and willing to attend a physical interview in Mbita.

• Welcome guests and ensure they receive professional, friendly, and timely service.
• Handle guest enquiries, requests, feedback, and complaints promptly and professionally.
• Serve as the main contact person between guests and the resort departments.
• Follow up with housekeeping, kitchen, restaurant, maintenance, security, and other departments to ensure assigned tasks are completed.
• Respond to booking enquiries received through calls, WhatsApp, email, social media, and walk-ins.
• Follow up on quotations, pending enquiries, referrals, and potential bookings.
• Promote the resort’s accommodation, meals, events, conferences, recreational activities, and available packages.
• Build and maintain relationships with corporate clients, NGO’s, schools, churches, travel agents, event organizers, and other potential customers.
• Support basic marketing activities, including sharing promotions and responding to online customer enquiries.
• Encourage satisfied guests to make referrals, leave reviews, and be return guests to the resort.
• Assist in coordinating guest arrivals, departures, group bookings, conferences, retreats, weddings, and other events.
• Monitor stock levels across the kitchen, restaurant, bar, housekeeping, and other departments.
• Participate in stock counts and report shortages, wastage, damages, or unusual stock variances.
• Maintain accurate records of bookings, enquiries, referrals, guest feedback, stock issues, and operational follow-ups.
• Escalate serious guest issues, maintenance, staff concerns, and operational challenges to the management.
• Prepare daily, weekly, monthly reports and/or any other operational briefing updates for management as required.

• Strong customer service, communication, and interpersonal skills.
• Good sales, marketing, referral, and customer follow-up abilities.
• Ability to coordinate tasks and work effectively with different departments.
• Basic knowledge of stock monitoring, record-keeping, and inventory control.
• Good knowledge of Hotel POS and PMS systems, Microsoft Workspace, and social media platforms.
• Strong organizational skills and close attention to detail.
• High level of Integrity, reliability, accountability, and professionalism.
• Ability to work independently while providing regular updates to the management.
• Must be willing to work flexible hours, weekends, public holidays, and peak resort periods.
• Must maintain a professional appearance and positive attitude when dealing with guests.

• Degree or Diploma in Hospitality Management, Tourism, Business Administration, Customer Service, or a related field.
• At least 2-3 years of experience in hospitality, guest relations, reservations, customer service, sales, or operations coordination.
• The candidate must currently reside in Mbita or be able to relocate independently.
• The candidate must be available and willing to attend a physical interview in Mbita.