Role Context

The role will work closely with Sales, Finance, Logistics, Aftersales, dealers, OEMs, and customers to ensure accurate documentation, compliance, timely delivery, and smooth sales operations.

Key Responsibilities

• Manage the end-to-end sales process from vehicle allocation/invoicing through to delivery, ensuring all transactions are accurately tracked and completed on time.
• Review and maintain deal files, verifying documentation, pricing, contracts, OEM requirements, approvals, and compliance.
• Coordinate invoicing and financial administration, working with Finance to resolve payment, credit, documentation, and invoicing issues.
• Coordinate vehicle logistics and delivery, including transport, registration, preparation, accessories, and customer/dealer handover.
• Support dealers, fleet sales, and tenders by coordinating orders, transfers, tender documentation, quotations, specifications, and submission deadlines.
• Coordinate aftersales and warranty handover, ensuring vehicle and customer details are accurately communicated and warranty registrations are completed on time.
• Manage demo vehicle records and sales operations reporting, tracking demo fleet utilisation, vehicle status, outstanding transactions, dealer activity, deliveries, and key operational issues for management.

Key Qualifications

• Bachelor’s degree/Diploma in Business Administration, Supply Chain, Automotive Management, or a related field.
• 5 years’ experience in automotive, commercial vehicles, fleet sales, dealership operations, sales coordination, or a related environment.
• Strong understanding of vehicle sales administration, invoicing, logistics, registration, and delivery processes.
• Experience in deal file management, contract compliance, OEM requirements, tenders, or fleet sales is an advantage.
• Strong Excel, reporting, administrative, organisational, and analytical skills, with experience using CRM, ERP, DMS, or vehicle sales systems.
• Excellent communication, attention to detail, follow-up, problem-solving, and stakeholder management skills.

• Manage the end-to-end sales process from vehicle allocation/invoicing through to delivery, ensuring all transactions are accurately tracked and completed on time.
• Review and maintain deal files, verifying documentation, pricing, contracts, OEM requirements, approvals, and compliance.
• Coordinate invoicing and financial administration, working with Finance to resolve payment, credit, documentation, and invoicing issues.
• Coordinate vehicle logistics and delivery, including transport, registration, preparation, accessories, and customer/dealer handover.
• Support dealers, fleet sales, and tenders by coordinating orders, transfers, tender documentation, quotations, specifications, and submission deadlines.
• Coordinate aftersales and warranty handover, ensuring vehicle and customer details are accurately communicated and warranty registrations are completed on time.
• Manage demo vehicle records and sales operations reporting, tracking demo fleet utilisation, vehicle status, outstanding transactions, dealer activity, deliveries, and key operational issues for management.

• Strong Excel skills
• Reporting skills
• Administrative skills
• Organisational skills
• Analytical skills
• Experience using CRM, ERP, DMS, or vehicle sales systems
• Excellent communication skills
• Attention to detail
• Follow-up skills
• Problem-solving skills
• Stakeholder management skills

• Bachelor’s degree/Diploma in Business Administration, Supply Chain, Automotive Management, or a related field.
• 5 years’ experience in automotive, commercial vehicles, fleet sales, dealership operations, sales coordination, or a related environment.
• Strong understanding of vehicle sales administration, invoicing, logistics, registration, and delivery processes.
• Experience in deal file management, contract compliance, OEM requirements, tenders, or fleet sales is an advantage.