Background

The Aga Khan Academy Nairobi is operated by Aga Khan Education Service Kenya (AKESK), a non-profit organization, with close to a hundred years’ experience operating schools in Kenya. Our first formal schools were opened in 1918, and AKESK currently operates 11 schools in Nairobi, Mombasa, Kisumu and Eldoret, serving close to 5,000 students with a quality, ...

Role Summary

Overseeing the financial operations of the school, ensuring effective management of funds, compliance with financial regulations and accurate record-keeping. This role is pivotal in maintaining the financial health of the institution and supporting its educational objectives.

Key Responsibilities

Financial Management

• Oversee day-to-day financial transactions, ensuring proper documentation and adherence to accounting standards.
• Lead budget specific discussions during budgeting process, including forecasting revenues and expenditures.
• Conduct regular bank reconciliations and managing of petty cash
• Enforce practices that are in line with company’s finance policies among the school staff & other stakeholders.

Accounts and Banking

• Manage accounts payable and receivable, ensuring timely payments and collections.
• Banking duties which include cheque deposits, following up on direct banking and bank transfers.

Fee Collection and Student Accounts

• Ensure accurate billing of tuition and other fees, and oversee the collection process.
• Maintain up-to-date student financial records, including ledgers and receipts.
• Maintain monthly revenue report template and National Financial Institute (NFI).
• Maintaining receipts of payment from other incomes e.g. Use of facilities – hall / field hire, other disposals etc.

New admissions /Exit

• Confirm approval of admissions.
• Follow up on payments
• Ensure deactivation of students who have left the school.
• Reconciliation of class registers and SIS to match student numbers.
• Processing of approved and authorized caution refund upon student clearance.

Procurement and Asset Management

• Coordinate procurement processes, ensuring value for money and compliance with procurement policies.

Compliance and Reporting

• Ensure compliance with statutory financial regulations, including tax fillings and audits
• Collaborate with internal and or external auditors during financial audits and implement recommended improvements.

The requirements

Qualifications and Experience

• Bachelor’s Degree in Accounting, Finance or Commerce.
• Certified Public Accountant (CPA) finalist or equivalent.
• At least 3 years of experience, preferably within an educational institution.
• Proficiency in accounting software.
• Strong understanding of Kenyan financial regulations and statutory requirements.

• Oversee day-to-day financial transactions, ensuring proper documentation and adherence to accounting standards.
• Lead budget specific discussions during budgeting process, including forecasting revenues and expenditures.
• Conduct regular bank reconciliations and managing of petty cash
• Enforce practices that are in line with company’s finance policies among the school staff & other stakeholders.
• Manage accounts payable and receivable, ensuring timely payments and collections.
• Banking duties which include cheque deposits, following up on direct banking and bank transfers.
• Ensure accurate billing of tuition and other fees, and oversee the collection process.
• Maintain up-to-date student financial records, including ledgers and receipts.
• Maintain monthly revenue report template and National Financial Institute (NFI).
• Maintaining receipts of payment from other incomes e.g. Use of facilities – hall / field hire, other disposals etc.
• Confirm approval of admissions.
• Follow up on payments
• Ensure deactivation of students who have left the school.
• Reconciliation of class registers and SIS to match student numbers.
• Processing of approved and authorized caution refund upon student clearance.
• Coordinate procurement processes, ensuring value for money and compliance with procurement policies.
• Ensure compliance with statutory financial regulations, including tax fillings and audits
• Collaborate with internal and or external auditors during financial audits and implement recommended improvements.

• Proficiency in accounting software.
• Strong understanding of Kenyan financial regulations and statutory requirements.

• Bachelor’s Degree in Accounting, Finance or Commerce.
• Certified Public Accountant (CPA) finalist or equivalent.