Senior Accounts Assistant job at Universities Fund (UF)

Vacancy title:
Senior Accounts Assistant

[ Type: FULL TIME , Industry: Education, and Training , Category: Accounting & Finance ]

Jobs at:

Universities Fund (UF)

Deadline of this Job:
21 February 2023  

Duty Station:
Within Kenya , Nairobi , East Africa

Date Posted: Thursday, February 09, 2023 , Base Salary: Not Disclosed

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Learn more about Universities Fund (UF)
Universities Fund (UF) jobs in Kenya


Job Competencies (Knowledge, Experience and Attributes / Skills).
• Academic qualifications

• Higher Diploma in Accounting or any other related disciplines.

Professional Qualifications / Membership to professional bodies
• CPA III/ACCA II or an equivalent accounting qualification from a recognized institution.

Previous relevant work experience required.

• At least 4 years’ experience in a finance/accounting role.

Operational Responsibilities / Tasks

• Receiving and processing duly approved invoices to enhance customer service;
• Preparing payment vouchers in a timely manner to ensure adherence to the Turn Around Time as stipulated in the Interdepartmental Service Level Agreements (SLA);
• Ensuring proper and detailed narration is given for all payments to ensure clarity of purpose;
• Updating ledgers to ensure accurate financial record keeping;
• Scrutinizing invoices and LPOs to ensure compliance with set regulations;
• Writing cheques, forward for approval, record for dispatch to enhanceaccountability;
• Uploading approved payments into bank systems to enable signatories to authorize for release to payees
• Posting payments, journals and receipt vouchers in the various sub-ledgers to ensure that the general ledger is up to date;
• Preparing journal vouchers to ensure corrections and appropriate postings in the ledgers
• Updating and filing tax returns and other statutory financial obligations to ensure compliance with the law
• of petty cash advance in a timely manner to ensure adherence Turn Around Time as stipulated in the Interdepartmental Service Level Agreements;
• Filing the Fund's accountable documents to help protect from mishandling and keep for future reference;
• Tracking payments and ensuring accuracy of paid accounts to ensure no documents are misplace or unpaid;
• Utilizing spreadsheets and database tools to assist in financial record keeping;
• Carrying out variance analysis on financial data to provide reports for decision making;
• Preparing timely and accurate Quarterly and Annual Report and FinancialStatements to reflect the true and fair position of the institution;
• Drafting responses to Audit recommendations to provide actions to take to correct the findings;
• Updating and maintaining of fixed assets registers to ensure accountability of assets;
• Updating and maintaining short term placement register to ensure proper record keeping;
• Preparing timely and accurate monthly bank reconciliation reports to ensure accuracy of transactions;
• Proposing risk management strategies that relate to the section to update the risk register to help identify what needs to be done to prevent future incidences; and
• Adhering to laid down accounting controls procedures and processes to ensure consistency in the day-to-day operational activities

Work Hours: 8

Experience in Months: 48

Level of Education:
Professional Certificate

Job application procedure

Please note that the following Clearances will ONLY be required from successful candidates on offer of job and not at application stage;

Clearance from Directorate of Criminal Investigations (Good ConductCertificate);
Clearance from Ethics and Anti-corruption Commission;
Clearance from Kenya Revenue Authority (Tax ComplianceCertificate);
Clearance from Higher Educations Loans Board (HELB);
Interested candidates are hereby called upon to apply in confidence to the address below via Post
Office or Hand delivery or via the email ( latest 21st February 2023 at 5.00 PM East African time (EAT). Enclosing cover letter, CV with full details of education background,
professional qualifications and relevant experience together with copies of testimonials, academic certificates and National Identity card.

PO. BOX 28237 – 00100

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Job Info
Job Category: Accounting/ Finance jobs in Kenya
Job Type: Full-time
Deadline of this Job: 21 February 2023
Duty Station: Nairobi
Posted: 09-02-2023
No of Jobs: 1
Start Publishing: 09-02-2023
Stop Publishing (Put date of 2030): 09-02-2067
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