Population Services Kenya (PS Kenya) is the premier social & behavior change, social marketing & franchising organization in Kenya with over 30 years of experience measurably improving the health of Kenyans by supporting the Ministry of Health (MoH) in addressing public health. In collaboration with other partners, PS Kenya implements Reproductive, Matern...

Job Type

Full Time

Qualification

BA/BSc/HND , Professional Certificate

Experience

5 years

Location

Nairobi

Job Field

Finance / Accounting / Audit

About the Role

PSI seeks a Senior Associate, Regional Office Finance that will provide day-to-day accounting and financial operations to assigned Country Office(s), including PSI Regional, with responsibility across accounting operations, payroll and statutory requirements, financial reporting and reconciliations, and Host Country Agreement (HCA)/bilateral legal agreement-related financial transactions. The role will review and analyze financial information, investigate and resolve discrepancies, and coordinate with Finance, HR, Operations and external stakeholders on financial and compliance matters. It will provide guidance on assigned financial processes and requirements and identify opportunities to strengthen financial controls, processes and operational efficiency.

What You'll Do

• Manage day-to-day accounts payable and accounts receivable activities, including vendor invoices, staff receivables, travel reimbursement claims and communication allowance claims. Review transactions for accuracy, completeness, appropriate approval and supporting documentation. Review three-way matching and account reconciliations, investigate exceptions and resolve identified discrepancies. Monitor aging balances and outstanding items and coordinate follow-up with relevant stakeholders. Identify recurring issues and recommend improvements to strengthen transaction processing and financial controls.
• Prepare and review assigned financial reports, schedules and reconciliations, including AP/AR aging summaries, expense reports, cash counts, and fringe benefit schedules. Analyze discrepancies and unreconciled balances and investigate underlying causes. Coordinate approved corrections and follow outstanding items through resolution. Maintain complete supporting records to support accurate financial reporting and audit readiness.
• Prepare and review assigned Country Office(s), including PSI Regional payroll and statutory computations and payments, ensuring accuracy and timely submission. Review payroll-related financial information, investigate exceptions and resolve discrepancies in collaboration with HR and Finance. Coordinate assigned employee-related statutory obligations, including pensions, social security and income tax. Support annual income tax requirements for international staff. Interpret assigned payroll and statutory financial requirements and provide guidance to relevant stakeholders on related processes and documentation.
• Manage the end-to-end process of tax exemption, waiver, VAT-exempt and duty-free transactions under the assigned Host Country Agreement/ bilateral legal agreement Assess financial and supporting documentation against applicable requirements and resolve discrepancies or outstanding requirements. Liaise with Finance, Procurement, Operations and relevant Government Ministries, Departments and Agencies, including the applicable Revenue Authority, to progress transactions and resolve issues. Provide guidance to relevant stakeholders on assigned HCA/ bilateral legal instrument financial processes and documentation requirements. Maintain accurate records for reporting and audit purposes.
• Support internal and external audits by preparing and reviewing assigned financial schedules, reconciliations and transaction documentation. Analyze audit queries, investigate underlying financial issues and coordinate responses with relevant stakeholders. Identify recurring accounting, reconciliation or compliance issues and recommend improvements to financial processes and internal controls. Contribute to implementation of approved improvements and provide work guidance to staff by explaining finance processes, systems and documentation requirements. Perform other duties as assigned.
• Embody PSI’s values: Measurement, Pragmatism, Honesty, Trust, Collaboration, and Commitment.
• No Travel Required

This is not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. PSI reserves the right to revise job profiles at any time based on changes to the required job responsibilities.

Qualifications

What You'll Bring

• Bachelor's degree (or international equivalent) in accounting, finance, business administration, or related field. Equivalent combination of relevant education and experience may be substituted.
• CPA/ACCA qualification preferred.
• At least 5 years of progressive accounting or finance experience, including experience in accounts payable, accounts receivable, payroll administration, statutory computations and compliance reporting, preferably within an NGO, diplomatic mission, or international organization.
• Excellent attention to detail, organizational skills, and analytical ability.
• Strong communication skills and excellent customer-service orientation.
• Demonstrated ability to work independently and manage competing deadlines in a multicultural environment.
• Good interpersonal skills (proactive, teamwork, and flexibility) and demonstrated Integrity.
• Strong proficiency in MS Excel, including formulas, pivot tables, and data analysis.
• Experience working with ERP/accounting software.
• Understanding of Host Country Agreement/ bilateral legal instrument privileges (tax and duty exemptions), preferred.

We know that a long list of requirements may be discouraging, but don’t let imposter syndrome or the confidence gap get in the way of you applying — we’d love to hear from you.

• Manage day-to-day accounts payable and accounts receivable activities, including vendor invoices, staff receivables, travel reimbursement claims and communication allowance claims.
• Review transactions for accuracy, completeness, appropriate approval and supporting documentation.
• Review three-way matching and account reconciliations, investigate exceptions and resolve identified discrepancies.
• Monitor aging balances and outstanding items and coordinate follow-up with relevant stakeholders.
• Identify recurring issues and recommend improvements to strengthen transaction processing and financial controls.
• Prepare and review assigned financial reports, schedules and reconciliations, including AP/AR aging summaries, expense reports, cash counts, and fringe benefit schedules.
• Analyze discrepancies and unreconciled balances and investigate underlying causes.
• Coordinate approved corrections and follow outstanding items through resolution.
• Maintain complete supporting records to support accurate financial reporting and audit readiness.
• Prepare and review assigned Country Office(s), including PSI Regional payroll and statutory computations and payments, ensuring accuracy and timely submission.
• Review payroll-related financial information, investigate exceptions and resolve discrepancies in collaboration with HR and Finance.
• Coordinate assigned employee-related statutory obligations, including pensions, social security and income tax.
• Support annual income tax requirements for international staff.
• Interpret assigned payroll and statutory financial requirements and provide guidance to relevant stakeholders on related processes and documentation.
• Manage the end-to-end process of tax exemption, waiver, VAT-exempt and duty-free transactions under the assigned Host Country Agreement/ bilateral legal agreement
• Assess financial and supporting documentation against applicable requirements and resolve discrepancies or outstanding requirements.
• Liaise with Finance, Procurement, Operations and relevant Government Ministries, Departments and Agencies, including the applicable Revenue Authority, to progress transactions and resolve issues.
• Provide guidance to relevant stakeholders on assigned HCA/ bilateral legal instrument financial processes and documentation requirements.
• Maintain accurate records for reporting and audit purposes.
• Support internal and external audits by preparing and reviewing assigned financial schedules, reconciliations and transaction documentation.
• Analyze audit queries, investigate underlying financial issues and coordinate responses with relevant stakeholders.
• Identify recurring accounting, reconciliation or compliance issues and recommend improvements to financial processes and internal controls.
• Contribute to implementation of approved improvements and provide work guidance to staff by explaining finance processes, systems and documentation requirements.
• Perform other duties as assigned.
• Embody PSI’s values: Measurement, Pragmatism, Honesty, Trust, Collaboration, and Commitment.

• MS Excel
• formulas
• pivot tables
• data analysis
• ERP/accounting software
• attention to detail
• organizational skills
• analytical ability
• communication skills
• customer-service orientation
• work independently
• manage competing deadlines
• multicultural environment
• interpersonal skills
• teamwork
• flexibility
• Integrity

• Bachelor's degree (or international equivalent) in accounting, finance, business administration, or related field.
• CPA/ACCA qualification preferred.
• At least 5 years of progressive accounting or finance experience, including experience in accounts payable, accounts receivable, payroll administration, statutory computations and compliance reporting, preferably within an NGO, diplomatic mission, or international organization.
• Understanding of Host Country Agreement/ bilateral legal instrument privileges (tax and duty exemptions), preferred.