About the Role

We are seeking a highly organized and detail-oriented Senior Associate Portfolio Administrator to join our dynamic team. This role is crucial in supporting the efficient and effective management of our investment portfolios.

Responsibilities

• Oversees the team’s day-to-day operations, tracks progress towards goals, and reports results to management
• Ensuring overall scheme compliance in line with the regulatory requirements, risk management and internal audit
• Ensuring that service level agreements and deed of adherence for all employers are executed and filed respectively with the regulator
• Ensuring compliance with the Trust Deed & Rules, regulatory requirements as laid down by regulatory bodies including Retirement Benefits Authority (RBA), Kenya Revenue Authority (Income Tax), Capital Markets Authority (CMA), Unclaimed Financial Assets Authority (UFAA) and self-regulating bodies such as Association of Retirement Benefits Schemes (ARBS).
• Coordinating with the client and scheme service providers (Trustee, fund managers, actuary and auditors) to ensure smooth and timely processing of tasks
• Ensure accurate and complete member records are in place.
• Validating and processing contributions from the sponsor
• Ensuring that statements to members are done and dispatched promptly as laid down in the SLA.
• Ensuring that computations of members’ withdrawal benefits are done correctly and timely
• Tracking participating employers with outstanding contribution on month to month basis
• Ensure timely quarterly submission of accurate reports to the regulator, the RBA.
• Calculating Individual transfer and total surrender values of scheme winding up.
• Liaising with auditors and other service providers for smooth audit.
• May be required to attend Management Committee meetings on administration issues.
• Constantly review and recommend systems and processes enhancements / development.

Qualifications

• Bachelor Degree in Commerce, Mathematics, Statistics or related discipline from a reputable university.
• Professional qualification(s) in Finance e.g. CPA (K), ACCA or equivalent is considered added advantage.

Experience

• At least Six (6) years’ experience in retirement benefits/schemes administration.

What We Offer

We offer a competitive salary, comprehensive benefits package, and opportunities for professional development in a supportive work environment.

• Assisting in the daily administration of investment portfolios.
• Processing trades, reconciliations, and settlements.
• Preparing portfolio performance reports and client statements.
• Ensuring compliance with regulatory requirements and internal policies.
• Liaising with custodians, brokers, and other financial institutions.
• Maintaining accurate and up-to-date portfolio records.
• Supporting senior management with ad-hoc projects and analysis.

• Proficiency in financial software and MS Office Suite, particularly Excel.
• Excellent analytical, problem-solving, and organizational skills.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.

• Bachelor's degree in Finance, Accounting, Economics, or a related field.
• Proven experience in portfolio administration or a similar role within the financial services industry.
• Strong understanding of investment products and markets.