The World Wide Fund for Nature (WWF) is an international non-governmental organization founded in 1961, working in the field of the wilderness preservation, and the reduction of humanity's footprint on the environment. It was formerly named the World Wildlife Fund, which remains its official name in Canada and the United States.

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Senior Coordinator, People Powering Biodiversity - WWF International

MAJOR FUNCTIONS

Provide operational, administrative and communication support as part of the People, Powering Biodiversity Core Team to enable effective fulfilment and execution of their functions towards the achievement of PPB project objectives; Support the Senior Manager in the fulfilment and execution of their duties and to liaise effectively with other WWF International Divisions, Practices and the WWF Network, as well as external partners and contacts; Assist the Senior Manager and other PPB Leadership in the day-to-day management of the PPB with designated administrative, knowledge management and communications duties.

MAJOR DUTIES AND RESPONSIBILITIES

Perform to the highest professional standards, with tact and diplomacy, considerable independence, diversified secretarial duties and designated administrative duties using initiative and judgement, high-level organisational skills and knowledge of company policy;

Manage the administration of the Senior Manager and PPB Global team; Organises, prioritises and tracks agenda, meetings, appointments and paper flow, and endeavours to streamline the workload; ensures timely responses to invitations and other requests;

Provides support for the organisation of virtual and physical meetings, conferences or specific subjects, and coordinates and prepares relevant documents and briefing materials;

Supports PPB communications and digital presence through maintenance of the Practice internal platforms (Google WorkSpace; WorkPlace) and external platforms (Twitter) and assists in the research, design and production of communication materials including customised PowerPoints, graphics, quarterly updates and annual reports;

Provides coordination, knowledge management, communications, community management (email listings and groups), including maintaining accessible intranet site, contact listings, information and documents; posting updates on internal social media, maintaining generic email account;

Supports the Senior Manager and PPB leadership in managing the PPB funds, including co-managing budget spreadsheets, supporting contracting and reporting for fund grantees; requesting, reviewing, and submitting invoices, receipts, and payments to WWF-INT Accounts Payable (AP) and collaborating with WWF-INT AP in addressing discrepancies;

Organises international and domestic travel for the Senior Manager and PPB Global team, including flights, accommodation and other logistics, and coordinates and prepares documents related to travel, including necessary approvals and authorizations; tracks requisite CO2 information for periodic reporting and to ensure compliance with relevant Network requirements;

Undertakes other tasks as assigned by the Senior Manager and PPB global team

PROFILE

Required Qualifications.

Bachelors’ degree or equivalent in relevant discipline;

Demonstrated successful experience (5 years minimum) as a senior or executive assistant in an international environment;

Demonstrated communication, coordination and team skills.

Required Skills and Competencies.

Professional, diplomatic and effective written and verbal communication skills adapted to multicultural and diverse audiences, including high-level executives and government authorities;

Ability to organise and optimise virtual meetings; Demonstrated experience in organising international meetings including operational aspects and logistics of physical meetings and proven experience in managing large virtual meetings;

Meticulous attention to detail and follow-up with excellent organisational and prioritisation skills;

Excellent command of written and spoken English; other languages would be an advantage;

Embraces the WWF mission and values of the organisation: Courage, Integrity, Respect & Collaboration.

• Provide operational, administrative and communication support as part of the People, Powering Biodiversity Core Team to enable effective fulfilment and execution of their functions towards the achievement of PPB project objectives.
• Support the Senior Manager in the fulfilment and execution of their duties and to liaise effectively with other WWF International Divisions, Practices and the WWF Network, as well as external partners and contacts.
• Assist the Senior Manager and other PPB Leadership in the day-to-day management of the PPB with designated administrative, knowledge management and communications duties.
• Perform to the highest professional standards, with tact and diplomacy, considerable independence, diversified secretarial duties and designated administrative duties using initiative and judgement, high-level organisational skills and knowledge of company policy.
• Manage the administration of the Senior Manager and PPB Global team; Organises, prioritises and tracks agenda, meetings, appointments and paper flow, and endeavours to streamline the workload; ensures timely responses to invitations and other requests.
• Provides support for the organisation of virtual and physical meetings, conferences or specific subjects, and coordinates and prepares relevant documents and briefing materials.
• Supports PPB communications and digital presence through maintenance of the Practice internal platforms (Google WorkSpace; WorkPlace) and external platforms (Twitter) and assists in the research, design and production of communication materials including customised PowerPoints, graphics, quarterly updates and annual reports.
• Provides coordination, knowledge management, communications, community management (email listings and groups), including maintaining accessible intranet site, contact listings, information and documents; posting updates on internal social media, maintaining generic email account.
• Supports the Senior Manager and PPB leadership in managing the PPB funds, including co-managing budget spreadsheets, supporting contracting and reporting for fund grantees; requesting, reviewing, and submitting invoices, receipts, and payments to WWF-INT Accounts Payable (AP) and collaborating with WWF-INT AP in addressing discrepancies.
• Organises international and domestic travel for the Senior Manager and PPB Global team, including flights, accommodation and other logistics, and coordinates and prepares documents related to travel, including necessary approvals and authorizations; tracks requisite CO2 information for periodic reporting and to ensure compliance with relevant Network requirements.
• Undertakes other tasks as assigned by the Senior Manager and PPB global team.

• Professional, diplomatic and effective written and verbal communication skills adapted to multicultural and diverse audiences, including high-level executives and government authorities.
• Ability to organise and optimise virtual meetings.
• Demonstrated experience in organising international meetings including operational aspects and logistics of physical meetings and proven experience in managing large virtual meetings.
• Meticulous attention to detail and follow-up with excellent organisational and prioritisation skills.
• Excellent command of written and spoken English; other languages would be an advantage.
• Embraces the WWF mission and values of the organisation: Courage, Integrity, Respect & Collaboration.

• Bachelors’ degree or equivalent in relevant discipline.
• Demonstrated successful experience (5 years minimum) as a senior or executive assistant in an international environment.
• Demonstrated communication, coordination and team skills.