Kobby Technologies Limited is an Oracle Partner and it exceeds expectations. The company has established itself as an IT Organization offering Solutions, Services and Products. The company has established itself as a powerhouse in Oracle Database and Oracle E-Business Suite ERP Upgrades, Implementations, Support, migration and conversion to 64bit architec...

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Senior Finance HR and Admin Officer

Job Type

Full Time

Qualification

BA/BSc/HND , Professional Certificate

Experience

3 - 5 years

Location

Nairobi

Job Field

Administration / Facilities , Finance / Accounting / Audit , Human Resources / HR

Primary Responsibilities

Financial Reporting & General Ledger Management

• Prepare accurate and timely monthly, quarterly, and annual financial statements and management accounts in line with IFRS standards.
• Oversee general ledger integrity, review journal entries, and ensure all accounting records are complete, accurate, and audit ready.
• Manage month-end and year-end closure processes, including accruals, prepayments, deferred income, and revenue recognition.
• Conduct monthly bank, M-Pesa, petty cash, customer, and supplier reconciliations and resolve reconciling items within defined timelines.
• Prepare variance analysis reports and management dashboards to support leadership decision-making.
• Maintain and optimize ERP system (Microsoft Dynamics NAV) workflows to enhance reporting accuracy and reduce manual processing.

Budgeting, Cash Flow & Project Financial Management

• Lead the annual budgeting process; monitor departmental and project budgets against actual expenditure and provide variance commentary.
• Prepare weekly cash flow forecasts and daily cash position reports to support liquidity planning and payment scheduling.
• Maintain AR/AP project and contract tracking tools enabling real-time visibility of outstanding balances, milestone billing, and payment timelines across active client contracts and vendor agreements.
• Monitor DSO, manage collections follow-up, and reduce aging receivables through structured AR monitoring.
• Participate in cross-functional financial check-ins with project managers to align budget allocations, cost controls, and milestone billing.

Taxation & Statutory Compliance

• Prepare and file all statutory returns on time: VAT, PAYE, NSSF, SHIF (formerly NHIF), WHT, Housing Levy, NITA, and HELB loan deductions in line with KRA and relevant regulatory timelines.
• Maintain a structured compliance calendar ensuring zero statutory penalties across all tax and labour obligations.
• Prepare and reconcile the VAT compliance file, cross-referencing system VAT output with KRA iTax auto-populated data and uploading final CSV templates via iTax.
• Support corporate income tax processes by preparing working papers, trial balance extracts, and reconciled schedules for external tax consultants.
• Coordinate KRA audits and other regulatory engagements, maintaining full documentation trails and resolving audit queries within agreed timelines.

Audit Coordination & Internal Controls

• Coordinate internal and external audit processes by maintaining reconciled schedules, complete supporting documentation, and timely responses to audit queries.
• Design, document, and implement finance and administration SOPs that strengthen internal controls, improve process consistency, and ensure audit readiness year-round.
• Monitor financial risks and propose mitigation strategies; ensure compliance with company financial policies.
• Supervise and mentor junior finance staff, reviewing accounting entries and guiding adherence to financial procedures.

Human Resources Administration

• Process end-to-end monthly payroll for all employees, ensuring accurate computation of salaries, allowances, and statutory deductions in compliance with Kenyan labour regulations.
• Maintain accurate and confidential employee records including contracts, leave trackers, salary advances, and personnel documentation.
• Support recruitment administration including interview coordination, onboarding documentation, and contract preparation.
• Manage onboarding and offboarding processes, including staff clearance procedures and final dues reconciliation.
• Track leave balances, staff advances, and employee accounts through ERP workflows.

Administration & Procurement

• Maintain contracts register for client contracts and vendor agreements, monitoring expiry dates and renewal timelines.
• Verify procurement documentation (LPOs, invoices, delivery notes), prepare payment vouchers, and ensure proper authorization before disbursement.
• Coordinate vendor communication, manage office supplies, maintenance schedules, and administrative logistics for training, workshops, and staff travel.
• Maintain the fixed assets register and support periodic asset verification.
• Liaise with banks, auditors, tax consultants, and regulatory bodies on financial reporting, compliance matters, and audit requirements.

Required Skills / Experience

• Bachelor’s degree in commerce (Finance), Accounting, Business Administration, or a related field.
• Certified Public Accountant Qualification
• Minimum 3–5 years of progressive experience in finance and administration
• Demonstrated experience managing end-to-end finance functions including financial reporting, general ledger management, payroll, and statutory compliance.
• Proven track record in designing and implementing finance SOPs, internal controls, and compliance frameworks.
• Experience coordinating internal, external, and KRA audits.
• Proficiency in Microsoft Dynamics NAV an added advantage.
• Exceptional attention to detail with a strong commitment to accuracy, integrity, and completeness in all financial records and reports.
• Excellent written and verbal communication skills in both English and Kiswahili, with the ability to present financial information clearly to non-finance stakeholders. Able to work effectively under minimal supervision, demonstrating strong self-management, initiative, and ownership of deliverables.
• Strong stakeholder management skills with the ability to liaise professionally with management, auditors, regulatory bodies, clients, and vendors.
• Highly organized with the ability to manage multiple priorities, meet strict deadlines, and maintain high standards under pressure.
• Collaborative team player who can also lead and mentor junior staff, fostering a culture of accountability and continuous improvement.
• Adaptable and solutions-oriented, with a track record of identifying process gaps and implementing practical improvements.
• High level of professional integrity and confidentiality in handling sensitive financial and HR information

• Prepare accurate and timely monthly, quarterly, and annual financial statements and management accounts in line with IFRS standards.
• Oversee general ledger integrity, review journal entries, and ensure all accounting records are complete, accurate, and audit ready.
• Manage month-end and year-end closure processes, including accruals, prepayments, deferred income, and revenue recognition.
• Conduct monthly bank, M-Pesa, petty cash, customer, and supplier reconciliations and resolve reconciling items within defined timelines.
• Prepare variance analysis reports and management dashboards to support leadership decision-making.
• Maintain and optimize ERP system (Microsoft Dynamics NAV) workflows to enhance reporting accuracy and reduce manual processing.
• Lead the annual budgeting process; monitor departmental and project budgets against actual expenditure and provide variance commentary.
• Prepare weekly cash flow forecasts and daily cash position reports to support liquidity planning and payment scheduling.
• Maintain AR/AP project and contract tracking tools enabling real-time visibility of outstanding balances, milestone billing, and payment timelines across active client contracts and vendor agreements.
• Monitor DSO, manage collections follow-up, and reduce aging receivables through structured AR monitoring.
• Participate in cross-functional financial check-ins with project managers to align budget allocations, cost controls, and milestone billing.
• Prepare and file all statutory returns on time: VAT, PAYE, NSSF, SHIF (formerly NHIF), WHT, Housing Levy, NITA, and HELB loan deductions in line with KRA and relevant regulatory timelines.
• Maintain a structured compliance calendar ensuring zero statutory penalties across all tax and labour obligations.
• Prepare and reconcile the VAT compliance file, cross-referencing system VAT output with KRA iTax auto-populated data and uploading final CSV templates via iTax.
• Support corporate income tax processes by preparing working papers, trial balance extracts, and reconciled schedules for external tax consultants.
• Coordinate KRA audits and other regulatory engagements, maintaining full documentation trails and resolving audit queries within agreed timelines.
• Coordinate internal and external audit processes by maintaining reconciled schedules, complete supporting documentation, and timely responses to audit queries.
• Design, document, and implement finance and administration SOPs that strengthen internal controls, improve process consistency, and ensure audit readiness year-round.
• Monitor financial risks and propose mitigation strategies; ensure compliance with company financial policies.
• Supervise and mentor junior finance staff, reviewing accounting entries and guiding adherence to financial procedures.
• Process end-to-end monthly payroll for all employees, ensuring accurate computation of salaries, allowances, and statutory deductions in compliance with Kenyan labour regulations.
• Maintain accurate and confidential employee records including contracts, leave trackers, salary advances, and personnel documentation.
• Support recruitment administration including interview coordination, onboarding documentation, and contract preparation.
• Manage onboarding and offboarding processes, including staff clearance procedures and final dues reconciliation.
• Track leave balances, staff advances, and employee accounts through ERP workflows.
• Maintain contracts register for client contracts and vendor agreements, monitoring expiry dates and renewal timelines.
• Verify procurement documentation (LPOs, invoices, delivery notes), prepare payment vouchers, and ensure proper authorization before disbursement.
• Coordinate vendor communication, manage office supplies, maintenance schedules, and administrative logistics for training, workshops, and staff travel.
• Maintain the fixed assets register and support periodic asset verification.
• Liaise with banks, auditors, tax consultants, and regulatory bodies on financial reporting, compliance matters, and audit requirements.

• Exceptional attention to detail with a strong commitment to accuracy, integrity, and completeness in all financial records and reports.
• Excellent written and verbal communication skills in both English and Kiswahili, with the ability to present financial information clearly to non-finance stakeholders.
• Able to work effectively under minimal supervision, demonstrating strong self-management, initiative, and ownership of deliverables.
• Strong stakeholder management skills with the ability to liaise professionally with management, auditors, regulatory bodies, clients, and vendors.
• Highly organized with the ability to manage multiple priorities, meet strict deadlines, and maintain high standards under pressure.
• Collaborative team player who can also lead and mentor junior staff, fostering a culture of accountability and continuous improvement.
• Adaptable and solutions-oriented, with a track record of identifying process gaps and implementing practical improvements.
• High level of professional integrity and confidentiality in handling sensitive financial and HR information

• Bachelor’s degree in commerce (Finance), Accounting, Business Administration, or a related field.
• Certified Public Accountant Qualification
• Minimum 3–5 years of progressive experience in finance and administration
• Demonstrated experience managing end-to-end finance functions including financial reporting, general ledger management, payroll, and statutory compliance.
• Proven track record in designing and implementing finance SOPs, internal controls, and compliance frameworks.
• Experience coordinating internal, external, and KRA audits.
• Proficiency in Microsoft Dynamics NAV an added advantage.