Senior Finance and Budget Assistant (364 days), G7
Jobs at:United Nations Environment Programme (UNEP)
Deadline of this Job:
20 December 2022
Date Posted: Thursday, December 15, 2022 , Base Salary: Not Disclosed
This post is located in the Corporate Services Division, Budget Office at the Nairobi duty station. The Senior Finance and Budget Assistant will report to the head of the Budget Unit and will be responsible for the following duties:
• Acts as alternate Certifying Officer on behalf of and in the absence of programme managers at offices outside headquarters.
• Undertakes reviews, analyses and preparation of the medium-term plan and its revisions.
• Reviews, analyses, and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates.
• Assists managers in the elaboration of resource requirements for budget submissions.
• Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
• Provides input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
• Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Reviews approved staffing tables for Corporate Services Division, Executive Office, and Evaluation Office.
• Drafts monthly post incumbency reports and updates the positions' cost distribution in Umoja Organization Management to ensure correct coding blocks are charged.
• Drafts periodic and ad-hoc reports including monthly budget dashboard reports to senior management, Programme Performance Reports (PPR) to UNEP Senior Management as well as to the Committee of Permanent Representatives (CPR).
• Assists in the preparation of budget performance submissions.
• Assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
• Monitors integrity of various financial databases.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
• Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
• Reviews inter and intra-unit processes aiming to optimize workflow and customer orientation.
• Follows-up on audit recommendations.
Files and archives as required.
• Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
• Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties as required.
PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• High school diploma or equivalent is required. Supplementary training in administration, finance, budget, accounting or related fields is required.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
• A minimum of ten (10) years of progressively responsible work experience in administration, budgetary and financial operations, procedures and practices is required.
• Experience with Enterprise Resource Planning Systems (ERP) such as Umoja or similar in finance and budget modules is required.
• Demonstrated experience and training in ERP Systems reporting tool such as Umoja Business Intelligence (BI) reporting is required.
• Work experience in designing PowerPoint presentations is desirable.
• Experience with Excel is desirable.
• Work experience in preparing financial and management reports is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.
Closing: 20 December 2022
Work Hours: 8
Experience in Months: 120
Level of Education: Postgraduate Degree
Job application procedure
Interested and qualified? Go to United Nations Environment Programme (UNEP) on careers.un.org to apply
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