Background

The World Resources Institute is a global research non-profit organization that was established in 1982 with funding from the MacArthur Foundation under the leadership of James Gustave Speth. WRI is a global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being.WRI's mission ...

Job Summary

As the Senior Human Resources Officer - Maternity Cover, you will provide seamless HR operational support to WRI staff and managers. You will support the delivery of core People & Culture services, including HR administration, recruitment coordination, onboarding, employee lifecycle support, HR policy guidance, employee relations, and Workday data management. This six-month role requires a detail oriented, discreet, and service-driven HR professional who can work independently, collaborate across a regional and global matrix, and maintain accurate HR information and processes during the maternity cover period. You will report to the Senior Regional People & Culture Manager, WRI Africa.

Responsibilities

• HR Operations and Administration (45%)
  • Provide day-to-day HR administration, including employee records, personnel files, leave administration, benefits coordination, and contract documentation.
  • Prepare employment contracts, contract extensions, offer letters, promotion letters, confirmation letters, and other HR correspondence as required.
  • Coordinate onboarding, changes, transfers, contract renewals, and offboarding documentation in line with WRI policies and country-specific requirements.
  • Liaise with medical, pension, benefits, legal, consultant, and Employer of Record partners where applicable, ensuring timely follow-up and accurate documentation.
  • Maintain confidentiality and ensure accurate, complete, and up-to-date HR documentation.
  • Serve as the focal point for Workday-related employee lifecycle processes, including new hires, job changes, transfers, compensation updates, contract changes, terminations, and employee data corrections.
  • Maintain accurate HR data in Workday and ensure transactions are completed on time, routed correctly for approvals, and aligned with internal HR processes.
• Regional Coordination and Stakeholder Support (30%)
  • Collaborate effectively with regional People & Culture colleagues, Operations, Finance, Talent Acquisition, global HR teams, and country teams.
  • Support remote and multi-country HR service delivery, ensuring consistent communication and timely follow-up with stakeholders.
  • Contribute to continuous improvement of HR processes, tools, templates, and documentation during the maternity cover period.
• HR Policies, Compliance and Employee Relations (15%)
  • Provide first-line guidance to employees and managers on HR policies, procedures, benefits, leave, and employee lifecycle processes.
  • Support the implementation and communication of HR policies and procedures.
  • Support employee relations matters by providing timely, accurate, and confidential HR support, escalating complex cases appropriately.
  • Monitor contract, probation, leave, and compliance timelines and support follow-up actions with managers and employees.
  • Support alignment with applicable labor laws and internal policies across the supported countries.
• Talent Acquisition and Onboarding (10%)
  • Support recruitment processes for Kenya roles, including job posting coordination, candidate screening, interview scheduling, documentation, reference checks, and offer preparation.
  • Work closely with the Talent Acquisition team and hiring managers to ensure timely recruitment processes and a positive candidate experience.
  • Coordinate new hire onboarding, orientation logistics, HR policy briefings, documentation, and system updates.
  • Support internship hiring processes.

Qualifications

• Education: You have completed a bachelor's degree in HR, business or non-profit management, public administration, or related field with HR qualification at a diploma level or a professional HR qualification.
• Experience: You have 5+ years of relevant professional experience working in Human Resources administrative roles, ideally within an international non-profit matrixed organization.
• Experience in the development of HR related new systems and policies to improve efficiency and effectiveness.
• Experience in HRIS systems preferably WorkDay.
• Strong familiarity with labor laws especially for Kenya.
• Ability to handle confidential information discretely.
• Proficient in Microsoft Office (Word, Excel, Access, PowerPoint).
• Experience working with proprietary software applications.

• Provide day-to-day HR administration, including employee records, personnel files, leave administration, benefits coordination, and contract documentation.
• Prepare employment contracts, contract extensions, offer letters, promotion letters, confirmation letters, and other HR correspondence as required.
• Coordinate onboarding, changes, transfers, contract renewals, and offboarding documentation in line with WRI policies and country-specific requirements.
• Liaise with medical, pension, benefits, legal, consultant, and Employer of Record partners where applicable, ensuring timely follow-up and accurate documentation.
• Maintain confidentiality and ensure accurate, complete, and up-to-date HR documentation.
• Serve as the focal point for Workday-related employee lifecycle processes, including new hires, job changes, transfers, compensation updates, contract changes, terminations, and employee data corrections.
• Maintain accurate HR data in Workday and ensure transactions are completed on time, routed correctly for approvals, and aligned with internal HR processes.
• Collaborate effectively with regional People & Culture colleagues, Operations, Finance, Talent Acquisition, global HR teams, and country teams.
• Support remote and multi-country HR service delivery, ensuring consistent communication and timely follow-up with stakeholders.
• Contribute to continuous improvement of HR processes, tools, templates, and documentation during the maternity cover period.
• Provide first-line guidance to employees and managers on HR policies, procedures, benefits, leave, and employee lifecycle processes.
• Support the implementation and communication of HR policies and procedures.
• Support employee relations matters by providing timely, accurate, and confidential HR support, escalating complex cases appropriately.
• Monitor contract, probation, leave, and compliance timelines and support follow-up actions with managers and employees.
• Support alignment with applicable labor laws and internal policies across the supported countries.
• Support recruitment processes for Kenya roles, including job posting coordination, candidate screening, interview scheduling, documentation, reference checks, and offer preparation.
• Work closely with the Talent Acquisition team and hiring managers to ensure timely recruitment processes and a positive candidate experience.
• Coordinate new hire onboarding, orientation logistics, HR policy briefings, documentation, and system updates.
• Support internship hiring processes.

• Workday data management
• HR administration
• Recruitment coordination
• Onboarding
• Employee lifecycle support
• HR policy guidance
• Employee relations
• Detail oriented
• Discreet
• Service-driven
• Independent work
• Collaboration
• Accurate HR information
• Accurate HR processes
• HR Operations
• HR Administration
• Employee records
• Personnel files
• Leave administration
• Benefits coordination
• Contract documentation
• Employment contracts
• Contract extensions
• Offer letters
• Promotion letters
• Confirmation letters
• HR correspondence
• Onboarding coordination
• Changes coordination
• Transfers coordination
• Contract renewals coordination
• Offboarding documentation
• WRI policies
• Country-specific requirements
• Liaison with medical partners
• Liaison with pension partners
• Liaison with benefits partners
• Liaison with legal partners
• Liaison with consultant partners
• Liaison with Employer of Record partners
• Confidentiality
• Accurate HR documentation
• Complete HR documentation
• Up-to-date HR documentation
• Workday focal point
• New hires
• Job changes
• Compensation updates
• Contract changes
• Terminations
• Employee data corrections
• Accurate HR data in Workday
• Timely transaction completion
• Correct routing for approvals
• Alignment with internal HR processes
• Regional coordination
• Stakeholder support
• Collaboration with People & Culture colleagues
• Collaboration with Operations
• Collaboration with Finance
• Collaboration with Talent Acquisition
• Collaboration with global HR teams
• Collaboration with country teams
• Remote HR service delivery
• Multi-country HR service delivery
• Consistent communication
• Timely follow-up with stakeholders
• Continuous improvement of HR processes
• Continuous improvement of HR tools
• Continuous improvement of HR templates
• Continuous improvement of HR documentation
• HR Policies
• Compliance
• Employee Relations
• First-line guidance
• HR procedures
• Benefits guidance
• Leave guidance
• Employee lifecycle processes guidance
• Implementation of HR policies
• Communication of HR policies
• Implementation of HR procedures
• Communication of HR procedures
• Employee relations support
• Timely HR support
• Accurate HR support
• Confidential HR support
• Escalation of complex cases
• Contract timelines monitoring
• Probation timelines monitoring
• Leave timelines monitoring
• Compliance timelines monitoring
• Follow-up actions with managers
• Follow-up actions with employees
• Alignment with labor laws
• Alignment with internal policies
• Talent Acquisition
• Onboarding
• Recruitment process support
• Job posting coordination
• Candidate screening
• Interview scheduling
• Documentation preparation
• Reference checks
• Offer preparation
• Timely recruitment processes
• Positive candidate experience
• New hire onboarding coordination
• Orientation logistics coordination
• HR policy briefings
• System updates
• Internship hiring process support
• Bachelor's degree in HR
• Bachelor's degree in business management
• Bachelor's degree in non-profit management
• Bachelor's degree in public administration
• HR qualification at diploma level
• Professional HR qualification
• 5+ years of relevant professional experience
• Human Resources administrative roles experience
• International non-profit matrixed organization experience
• HR related new systems development
• HR related new policies development
• HRIS systems experience
• WorkDay experience
• Strong familiarity with labor laws
• Ability to handle confidential information discretely
• Proficient in Microsoft Office (Word, Excel, Access, PowerPoint)
• Experience working with proprietary software applications

• Bachelor's degree in HR, business or non-profit management, public administration, or related field with HR qualification at a diploma level or a professional HR qualification
• 5+ years of relevant professional experience working in Human Resources administrative roles, ideally within an international non-profit matrixed organization.
• Experience in the development of HR related new systems and policies to improve efficiency and effectiveness
• Experience in HRIS systems preferably WorkDay
• Strong familiarity with labor laws especially for Kenya
• Ability to handle confidential information discretely
• Proficient in Microsoft Office (Word, Excel, Access, PowerPoint)
• Experience working with proprietary software applications