Senior Meetings Service Assistant
2026-07-08T00:10:04+00:00
United Nations Office for Project Services
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https://www.unops.org/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Public Administration, and Government
Admin & Office, Civil & Government
2026-07-22T17:00:00+00:00
8
Background
The United Nations Office at Nairobi (UNON) is the UN's global centre for environmental matters and for the promotion of sustainable development. It is also the UN headquarters in Africa and the venue of the UN's operations in the region. UNON supports the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-Habitat) in their work.
Responsibilities
Under the direct supervision of the Chief, Meetings and Conference Services Section, the incumbent will be responsible for the following duties:
- Provide comprehensive administrative and logistical support for the planning, organization, and execution of meetings, conferences, and events hosted by UNON or its client organizations.
- Coordinate with various UNON sections, client organizations, and external service providers to ensure seamless delivery of services.
- Manage meeting logistics, including venue booking, audiovisual equipment, catering, interpretation services, and security arrangements.
- Prepare and disseminate meeting invitations, agendas, background documents, and other relevant materials.
- Assist in the preparation of meeting budgets, track expenditures, and process invoices.
- Maintain accurate records and databases related to meetings and events.
- Provide on-site support during meetings, assisting participants and resolving any issues that may arise.
- Contribute to the continuous improvement of meetings services by identifying best practices and suggesting enhancements.
Qualifications
Education:
- High school diploma or equivalent. A diploma or degree in a relevant field such as administration, event management, or hospitality is desirable.
Experience:
- A minimum of five (5) years of progressively responsible experience in administrative support, event planning, or conference services.
- Experience working in an international organization or a large-scale event management setting is an asset.
Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
- Attention to detail and ability to work under pressure and meet deadlines.
- Knowledge of event management software or tools is a plus.
Additional Information
This is a full-time position. UNON offers a competitive salary and benefits package.
* Provide comprehensive administrative and logistical support for the planning, organization, and execution of meetings, conferences, and events hosted by UNON or its client organizations. * Coordinate with various UNON sections, client organizations, and external service providers to ensure seamless delivery of services. * Manage meeting logistics, including venue booking, audiovisual equipment, catering, interpretation services, and security arrangements. * Prepare and disseminate meeting invitations, agendas, background documents, and other relevant materials. * Assist in the preparation of meeting budgets, track expenditures, and process invoices. * Maintain accurate records and databases related to meetings and events. * Provide on-site support during meetings, assisting participants and resolving any issues that may arise. * Contribute to the continuous improvement of meetings services by identifying best practices and suggesting enhancements.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Excellent organizational and time management skills. * Strong communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. * Attention to detail and ability to work under pressure and meet deadlines. * Knowledge of event management software or tools is a plus.
* High school diploma or equivalent. A diploma or degree in a relevant field such as administration, event management, or hospitality is desirable. * A minimum of five (5) years of progressively responsible experience in administrative support, event planning, or conference services. * Experience working in an international organization or a large-scale event management setting is an asset.
JOB-6a4d955cd73eb
Vacancy title:
Senior Meetings Service Assistant
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office, Civil & Government]
Jobs at:
United Nations Office for Project Services
Deadline of this Job:
Wednesday, July 22 2026
Duty Station:
Nairobi | Nairobi
Summary
Date Posted: Wednesday, July 8 2026, Base Salary: Not Disclosed
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JOB DETAILS:
Background
The United Nations Office at Nairobi (UNON) is the UN's global centre for environmental matters and for the promotion of sustainable development. It is also the UN headquarters in Africa and the venue of the UN's operations in the region. UNON supports the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-Habitat) in their work.
Responsibilities
Under the direct supervision of the Chief, Meetings and Conference Services Section, the incumbent will be responsible for the following duties:
- Provide comprehensive administrative and logistical support for the planning, organization, and execution of meetings, conferences, and events hosted by UNON or its client organizations.
- Coordinate with various UNON sections, client organizations, and external service providers to ensure seamless delivery of services.
- Manage meeting logistics, including venue booking, audiovisual equipment, catering, interpretation services, and security arrangements.
- Prepare and disseminate meeting invitations, agendas, background documents, and other relevant materials.
- Assist in the preparation of meeting budgets, track expenditures, and process invoices.
- Maintain accurate records and databases related to meetings and events.
- Provide on-site support during meetings, assisting participants and resolving any issues that may arise.
- Contribute to the continuous improvement of meetings services by identifying best practices and suggesting enhancements.
Qualifications
Education:
- High school diploma or equivalent. A diploma or degree in a relevant field such as administration, event management, or hospitality is desirable.
Experience:
- A minimum of five (5) years of progressively responsible experience in administrative support, event planning, or conference services.
- Experience working in an international organization or a large-scale event management setting is an asset.
Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
- Attention to detail and ability to work under pressure and meet deadlines.
- Knowledge of event management software or tools is a plus.
Additional Information
This is a full-time position. UNON offers a competitive salary and benefits package.
Work Hours: 8
Experience in Months: 36
Level of Education: high school
Job application procedure
Interested candidates are invited to apply through the UN Careers portal. Please ensure your application is complete and includes all required documents.
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