Background information about the job or company (e.g., role context, company overview)

Bandari Maritime Academy (BMA) is an equal opportunity employer committed to providing a fair, inclusive, and non-discriminatory recruitment process. All qualified candidates are welcome and encouraged to apply.

We particularly encourage applications from women, youth, persons with disabilities, and candidates from marginalized and other underrepresented groups.

Responsibilities or duties

Duties and Responsibilities entail

• Reading and analyzing incoming memos submission and reports to determine their significance and plan their distribution;
• Scheduling of meetings;
• Ensuring security and integrity of office records, equipment and documents, including classified materials;
• Ensuring compliance with office protocol and etiquette by screening visitors/clients in a diplomatic manner to ensure corporate image is maintained;
• Maintaining an up-to date filing system that includes physical and e-archiving of records for ease of document retrieval and reference;
• Using e-office to research and process data;
• Handling customer inquiries and complaints in a diplomatic manner to ensure BMA is ISO 9001:2015 Certified Providing Competent Human Resource for sustainable Blue Economy corporate image is maintained;
• Managing office protocol, etiquette and telephone calls;
• Managing petty cash;
• Ensuring office equipment such as scanners, photocopiers, shredders, computers and printers are serviced and in good working condition;
• Generating drafts and responding to incoming and outgoing correspondence; and
• Support preparation, custody, archival and retrieval of reports and document.

Qualifications or requirements (e.g., education, skills)

Required Qualification

For appointment to this grade, a staff must have: -

• Bachelor's degree in any of the following fields:- Business and Office Management, Secretarial studies or equivalent qualification from a recognized institution; and
• Cumulative service period of three (3) years of which must have been at the grade of Office Administrator I or in a comparable position;
• Proficiency in computer applications.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Bandari Maritime Academy (BMA) is an equal opportunity employer committed to providing a fair, inclusive, and non-discriminatory recruitment process. All qualified candidates are welcome and encouraged to apply.

We particularly encourage applications from women, youth, persons with disabilities, and candidates from marginalized and other underrepresented groups.

• Reading and analyzing incoming memos submission and reports to determine their significance and plan their distribution;
• Scheduling of meetings;
• Ensuring security and integrity of office records, equipment and documents, including classified materials;
• Ensuring compliance with office protocol and etiquette by screening visitors/clients in a diplomatic manner to ensure corporate image is maintained;
• Maintaining an up-to date filing system that includes physical and e-archiving of records for ease of document retrieval and reference;
• Using e-office to research and process data;
• Handling customer inquiries and complaints in a diplomatic manner to ensure BMA is ISO 9001:2015 Certified Providing Competent Human Resource for sustainable Blue Economy corporate image is maintained;
• Managing office protocol, etiquette and telephone calls;
• Managing petty cash;
• Ensuring office equipment such as scanners, photocopiers, shredders, computers and printers are serviced and in good working condition;
• Generating drafts and responding to incoming and outgoing correspondence; and
• Support preparation, custody, archival and retrieval of reports and document.

• Proficiency in computer applications.

• Bachelor's degree in any of the following fields:- Business and Office Management, Secretarial studies or equivalent qualification from a recognized institution;
• Cumulative service period of three (3) years of which must have been at the grade of Office Administrator I or in a comparable position;
• Proficiency in computer applications.