Vacancy title:
Senior Office Administrator

[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office, Civil & Government]

Jobs at:
Independent Policing Oversight Authority (IPOA)

Deadline of this Job:
Monday, November 2 2026

Duty Station:
Nairobi | Nairobi

Summary
Date Posted: Tuesday, October 20 2026, Base Salary: Not Disclosed

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Learn more about Independent Policing Oversight Authority (IPOA)
Independent Policing Oversight Authority (IPOA) jobs in Kenya

JOB DETAILS:

The Independent Policing Oversight Authority is established pursuant to the Independent Policing Oversight Authority Act Cap. 86 Laws of Kenya. Its primary mandate is to provide civilian oversight over the work of the National Police Service. The Authority seeks to recruit results-oriented Kenyan citizens with drive, vision and creativity to fill the following vacant positions: -

Job Purpose

This cadre is responsible for providing secretarial services in an effective and efficient manner throughout the Authority.

Key Responsibilities/ Duties / Tasks

An officer at this grade will undertake the following duties and responsibilities:

• Implementing policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services;
• Managing correspondences;
• Developing and maintaining the filing system in the respective office of deployment;
• Organizing meetings and preparing necessary materials for the meeting;
• Scheduling appointments and meetings;
• Making travel arrangements;
• Managing general administration of the office;
• Providing office protocol;
• Answering and directing phone calls;
• Maintaining and updating records in the respective office of deployment;
• Developing reports in respective office of deployment;
• Coaching, mentoring and supervising staff under their purview.

Knowledge, Experience and qualifications required

For appointment to this grade, an officer must have the following qualifications:

• Cumulative service period of six (6) years, three (3) of which must have been at the grade of Office Administrator I, IPOA 8 or in a comparable and relevant position;
• Bachelor’s Degree in Secretarial Studies or Business and Office Management or equivalent qualifications from a recognized Institution;
• OR
• Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;
• Secretarial management course lasting not less than four (4) weeks from a recognized Institution;
• Membership to a relevant professional body where applicable
• Proficiency in computer applications; and
• Shown merit and ability as reflected in work performance and results.

Successful applicants must meet the requirements of Chapter Six of the Constitution of Kenya 2010 and provide the following documents; clearance certificate from HELB, EACC, CRB, KRA and DCI. Further to this, background checks and verification of academic certificates shall be undertaken before onboarding.

IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the basis of race, religion, colour, ethnic origin, political affiliation, sex or sexual orientation, pregnancy, marital status, disability, health or social status. Kindly note that canvassing will lead to automatic disqualification. IPOA does not engage any recruitment agencies and no medical examination is required before one attends an interview. IPOA does not charge a fee at any stage of the recruitment process (application, shortlisting or interview). Only shortlisted candidates will be contacted

Work Hours: 8

Experience in Months: 72

Level of Education: bachelor degree

Job application procedure

Interested candidates who meet the required qualifications are invited to submit their application ONLINE through the Careers portal on IPOA website at

Click Here to Apply Now

No Physical applications will be accepted

All applications to reach the Authority on or before 2nd November, 2026 at 5.00 p.m. East Africa time.

Director/Chief Executive Officer,

Independent Policing Oversight Authority,

1st Ngong Avenue, ACK Garden Annex, 2nd Floor,

P.O Box 23035 – 00100,

NAIROBI.

Successful applicants must meet the requirements of Chapter Six of the Constitution of Kenya 2010 and provide the following documents; clearance certificate from HELB, EACC, CRB, KRA and DCI. Further to this, background checks and verification of academic certificates shall be undertaken before onboarding.

IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the basis of race, religion, colour, ethnic origin, political affiliation, sex or sexual orientation, pregnancy, marital status, disability, health or social status. Kindly note that canvassing will lead to automatic disqualification. IPOA does not engage any recruitment agencies and no medical examination is required before one attends an interview. IPOA does not charge a fee at any stage of the recruitment process (application, shortlisting or interview). Only shortlisted candidates will be contacted

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