Background

This is a job posting for the position of Senior Procurement Assistant II within the DIVISION OF PLANNING AND INFRASTRUCTURE.

Duties & Responsibilities

• Carrying out market survey and research;
• Carrying out disposal of stores and equipment in accordance to the laid down regulations and procedures;
• Coordinating the identification of unserviceable, obsolete and surplus stores and equipment for disposal;
• Providing secretariat services to the Disposal Committee;
• Coordinating periodic stock control;
• Consolidating periodic stores returns;
• Maintaining an up-to-date database of the University’s assets;
• Authorizing issuance of stores;
• Coordinating preparation and management of inventory control register;
• Implementing inventory and assets management techniques and approaches;
• Implementing asset management systems;
• Maintaining assets register, transfer and valuation;
• Complying with Procurement Regulation;
• Preparing periodic and annual supply chain management reports and returns;
• Participating in quality management and performance contracting processes; and
• Supervising assigned staff.

Required Qualifications and Competencies

For appointment to this grade, one MUST have:

Must Have

• Six (6) years’ relevant cumulative work experience, three (3) of which that should have been at the grade of Procurement Assistant I or in a comparable position;
• Diploma in any of the following disciplines: Procurement, Procurement and Logistics, Procurement and Supply Chain Management, Purchasing and Supplies Chain Management or equivalent qualification from a recognized and accredited institution;
• Higher Diploma in any of the following disciplines: Procurement, Procurement and Logistics, Procurement and Supply Chain Management, Purchasing and Supplies Chain Management or equivalent qualification from a recognized and accredited institution will be an added advantage;
• Registered with relevant professional bodies; and
• Demonstrated merit and ability as reflected in work performance and results.

• Carrying out market survey and research;
• Carrying out disposal of stores and equipment in accordance to the laid down regulations and procedures;
• Coordinating the identification of unserviceable, obsolete and surplus stores and equipment for disposal;
• Providing secretariat services to the Disposal Committee;
• Coordinating periodic stock control;
• Consolidating periodic stores returns;
• Maintaining an up-to-date database of the University’s assets;
• Authorizing issuance of stores;
• Coordinating preparation and management of inventory control register;
• Implementing inventory and assets management techniques and approaches;
• Implementing asset management systems;
• Maintaining assets register, transfer and valuation;
• Complying with Procurement Regulation;
• Preparing periodic and annual supply chain management reports and returns;
• Participating in quality management and performance contracting processes; and
• Supervising assigned staff.

• Market survey and research
• Disposal of stores and equipment
• Stock control
• Inventory management
• Asset management
• Procurement regulations compliance
• Report preparation
• Supervision

• Six (6) years’ relevant cumulative work experience, three (3) of which that should have been at the grade of Procurement Assistant I or in a comparable position;
• Diploma in Procurement, Procurement and Logistics, Procurement and Supply Chain Management, Purchasing and Supplies Chain Management or equivalent qualification from a recognized and accredited institution;
• Higher Diploma in Procurement, Procurement and Logistics, Procurement and Supply Chain Management, Purchasing and Supplies Chain Management or equivalent qualification from a recognized and accredited institution will be an added advantage;
• Registered with relevant professional bodies; and
• Demonstrated merit and ability as reflected in work performance and results.