Vacancy title:
Senior Record Management Assistant

[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office, Civil & Government, Legal]

Jobs at:
National Legal Aid Service

Deadline of this Job:
Friday, August 14 2026

Duty Station:
Nairobi | Nairobi

Summary
Date Posted: Monday, July 13 2026, Base Salary: Not Disclosed

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JOB DETAILS:

Background information about the job or company (e.g., role context, company overview)

The National Legal Aid Service - NLAS is a state agency established under the Legal Aid Act 2016 with the mandate to among other functions; offer legal aid services to the vulnerable, marginalized and indigent persons. Our mandate is to provide affordable, accessible, sustainable, credible and accountable legal aid services to indigent persons in Kenya in...

Responsibilities or duties

The: Record Management Senior is responsible for the following functions;

• Receiving, opening, sorting and recording mails;
• Maintaining registers for incoming and outgoing mails;
• Ensuring security of files and documents;
• Ensuring all pending correspondences are brought to the attention of supervisor and appropriate action taken;
• Preparing appraisal and disposal schedule of files and documents in liaison with relevant agencies; and
• Digitizing NLAS documents for circulation and archiving.

Qualifications or requirements (e.g., education, skills)

Experience needed

At least nine (9) years cumulative work experience, three (3) of which should have been at the grade of Records management officer I or in a comparable position in the Private or the Public sector;

Diploma in any of the following disciplines: Record Management, Archives and Records Management, Technology in Archives and Records Management, Information Management, Archives or its equivalent qualification from a recognized institution;

Shown merit and ability as reflected in work performance and results.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Remuneration will be in accordance with NLAS Salary Scale:

NLAS GRADE 6. Kshs. 90,468 x 7,388 – 97,856 x 7,391 – 105,247 x 7,391 – 112,638 x 7,391 – 120,029 x 7,391 – 127,420 x 7,391 – 134,811 x 7,391 – 142,202 p.m

NOTE: NLAS Grades 1, 2 & 3 are on a three-years contract basis, renewable once while the rest are on permanent and pensionable terms

Successful candidates MUST satisfy the requirements of Leadership and Integrity as set out in Chapter six (6) of the Constitution of Kenya and shall be required to present the following documents before being issued with an offer letter;

• Clearance from Ethics and Anti-Corruption Commission;
• Tax Compliance Certificate from Kenya Revenue Authority;
• Certificate of Good Conduct from the Directorate of Criminal Investigations;
• Certificate of Clearance from Credit Reference Bureau; and
• Clearance Certificate from Higher Education Loans Board or proof of ongoing repayments.

Work Hours: 8

Experience in Months: 12

Level of Education: associate degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

Interested persons who meet the minimum criteria are requested to submit applications enclosing copies of the following documents.

• National Identity card
• Certified copies of relevant academic and professional certificates,
• Any supporting documents and testimonials..
• Detailed Curriculum Vitae with three Referees

More detailed job descriptions for these vacancies can be accessed on our website: www.nlas.go.ke

All applications should be submitted ONLINE to  on or before 14th August 2026 at 5:00pm Kenyan time.

and the letter quoting the specific position and the reference number e.g., NLAS/CEO/1/1/2026/01

All application letters should be addressed to:

Chief Executive Officer,
National Legal Aid Service,
P.O Box 45597-00100
Nairobi

Please note that HARD COPY APPLICATIONS WILL NOT BE ACCEPTED.

Only shortlisted and successful candidates will be contacted.

Canvassing in any form will lead to automatic disqualification.

The National Legal Aid Service is an equal opportunity employer; it does not charge any fee at any stage of the recruitment process.

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