Vacancy title:
Senior Records Management Assistant

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office, Civil & Government]

Jobs at:
Commission for University Education

Deadline of this Job:
Tuesday, June 2 2026

Duty Station:
Red Hill Road, Off Limuru Road, Gigiri | Nairobi | Nairobi

Summary
Date Posted: Tuesday, May 12 2026, Base Salary: Not Disclosed

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JOB DETAILS:

Background

The Commission for University Education (CUE) established by the Universities Act Cap 210 Laws of Kenya is a state corporation mandated to assure quality of university education, training and research in Kenya. A beacon of excellence in the Kenyan university education landscape, the Commission is steadfastly upholding its mandate to promote, advance, and assure quality university education.

Responsibilities

Duties and responsibilities will entail: -

• Scanning of documents and operating the Electronic Data Management System (EDMS);
• Ensuring proper handling of records, materials facilities and equipment;
• Ensuring effective management of files and mail;
• Opening and closing files as directed;
• Checking correspondence and bring-ups and ensuring appropriate action is taken;
• Operating franking machines;
• Ensuring integrity and confidentiality in the provision of records services;
• Identifying files for disposal;
• Requisitioning required items;
• Ensuring security of information, documents, files, records and office equipment in the registry;
• Sorting, classifying and indexing documents for filing;
• Ensuring storage, updating and maintenance of personnel records and file index; and
• Ensuring that file movement records are updated and maintained.

Qualifications

For appointment to this grade, an officer must have:

• A minimum of four (4) years relevant work experience;
• Diploma in Records Management, Information Management, Information Science, Library Science or its equivalent from a recognized Institution;
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter Six of the Constitution.

Key Competencies and Skills

• Organizational skills;
• Communication skills; and
• Interpersonal skills.

Additional Notes

The Successful candidates will be required to provide the following documents before the award of offer in compliance with Chapter 6 of the Constitution of Kenya, 2010:

• Valid Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI).
• Clearance from the Ethics and Anti-Corruption Commission (EACC).
• Tax Compliance Certificate from Kenya Revenue Authority (KRA).
• Clearance Certificate from the Higher Education Loans Board (HELB).
• Clearance Certificate from an approved Credit Reference Bureau (CRB).

CUE is an All-Inclusive Employer. Any form of canvassing will lead to disqualification.

Only shortlisted candidates will be contacted

Note: Application will only be via the online link, hard copies shall not be considered.

Quality Our Agenda

Work Hours: 8

Experience in Months: 12

Level of Education: associate degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

1. Interested and qualified candidates who meet the above requirements are requested to make their applications ONLINE through the Careers portal available on CUE website.

Application Link:Click Here to Apply Now

2. Shortlisted candidates will be expected to bring the original certificates for verification during the interview.

All applications to reach the Commission on or before 2^nd June, 2026 at 5.00 p.m East Africa time.

The Successful candidates will be required to provide the following documents before the award of offer in compliance with Chapter 6 of the Constitution of Kenya, 2010:

• Valid Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI).
• Clearance from the Ethics and Anti-Corruption Commission (EACC).
• Tax Compliance Certificate from Kenya Revenue Authority (KRA).
• Clearance Certificate from the Higher Education Loans Board (HELB).
• Clearance Certificate from an approved Credit Reference Bureau (CRB).

For any enquiries, please contact the undersigned.

The Commission Secretary/ Chief Executive Officer

Commission for University Education

Red Hill Road, Off Limuru Road, Gigiri

P.O. Box 54999-00200

Nairobi, Kenya.

CUE is an All-Inclusive Employer. Any form of canvassing will lead to disqualification.

Only shortlisted candidates will be contacted

Note: Application will only be via the online link, hard copies shall not be considered.

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