Key Responsibilities

- Worship Coordination & Service Management

Coordinate and oversee all worship and prayer services across the Church liturgical calendar.

Prepare and maintain timing sheets to ensure smooth flow of all services (weekday and Sunday).

Design and produce timely service sheets in collaboration with different stakeholders.

Maintain a detailed logbook of all services for accountability and reporting.

- Team & Volunteer Oversight

Supervise Vergers to ensure proper setup, cleanliness of the sanctuary, and care of Holy Communion vessels.

Coordinate Lay Readers, Ushers, Readers, Marshals, Choirs, and other worship volunteers, ensuring they are scheduled, briefed, and supported weekly.

Liaise with the Sound Crew & Media Team to ensure high-quality audio/visual experiences in all services.

- Administrative & Clerical Support

Provide full administrative support to the Head of Department and clergy team, including:

Calendar and meeting management

Drafting agendas, minutes, and departmental reports

Coordinating physical and virtual (Zoom) meetings

Maintain a well-organized filing system for all departmental documents and communications.

Facilitate requisitions and resource planning for all ministries under Worship & Hospital Chaplaincy.

- Reporting & Communication

Prepare and submit:

Bi-monthly reports for Ministries Committee

Quarterly reports for the Parochial Church Council (PCC)

Send follow-up communications to Sunday visitors weekly to nurture connection and community

Other Duties:

- Facilities & Maintenance

Monitor the sanctuary environment and promptly report/track repairs to maintain a sacred and welcoming space for worship.

Cary out any other responsibilities as assigned by the Provost, in service of the Church’s mission

Qualifications and Experience:

Diploma in Theology or Diploma in Business Administration with proven hands on experience in Church Administration.

Certificate in Anglicanism

Pastoral experience in coordinating Anglican servicers for at least 3 years

Demonstrated work experience in scheduling meetings

A member of the Anglican Church in good standing.

Proficiency with desktop publishing tools (Adobe PageMaker, InDesign, Illustrator, Microsoft Word & Excel, Zoom

Strong administrative and organizational skills

Excellent interpersonal and communication abilities

A heart for ministry and a servant-leader spirit

Ability to work collaboratively with clergy, staff, and volunteers

• Coordinate and oversee all worship and prayer services across the Church liturgical calendar.
• Prepare and maintain timing sheets to ensure smooth flow of all services (weekday and Sunday).
• Design and produce timely service sheets in collaboration with different stakeholders.
• Maintain a detailed logbook of all services for accountability and reporting.
• Supervise Vergers to ensure proper setup, cleanliness of the sanctuary, and care of Holy Communion vessels.
• Coordinate Lay Readers, Ushers, Readers, Marshals, Choirs, and other worship volunteers, ensuring they are scheduled, briefed, and supported weekly.
• Liaise with the Sound Crew & Media Team to ensure high-quality audio/visual experiences in all services.
• Provide full administrative support to the Head of Department and clergy team, including: Calendar and meeting management, Drafting agendas, minutes, and departmental reports, Coordinating physical and virtual (Zoom) meetings.
• Maintain a well-organized filing system for all departmental documents and communications.
• Facilitate requisitions and resource planning for all ministries under Worship & Hospital Chaplaincy.
• Prepare and submit: Bi-monthly reports for Ministries Committee, Quarterly reports for the Parochial Church Council (PCC).
• Send follow-up communications to Sunday visitors weekly to nurture connection and community.
• Monitor the sanctuary environment and promptly report/track repairs to maintain a sacred and welcoming space for worship.
• Carry out any other responsibilities as assigned by the Provost, in service of the Church’s mission.

• Proficiency with desktop publishing tools (Adobe PageMaker, InDesign, Illustrator, Microsoft Word & Excel, Zoom
• Strong administrative and organizational skills
• Excellent interpersonal and communication abilities
• A heart for ministry and a servant-leader spirit
• Ability to work collaboratively with clergy, staff, and volunteers

• Diploma in Theology or Diploma in Business Administration with proven hands on experience in Church Administration.
• Certificate in Anglicanism
• Pastoral experience in coordinating Anglican servicers for at least 3 years
• Demonstrated work experience in scheduling meetings
• A member of the Anglican Church in good standing.