Vacancy title:
Service Manager

[Type: FULL_TIME, Industry: Education, and Training, Category: Healthcare]

Jobs at:
Braeburn Schools

Deadline of this Job:
Friday, July 18 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Friday, July 4 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Key Responsibilities include.

Staff Management:

Working with the school Administrator to ensure compliance with the CBA.

• Undertake Performance Management, alongside the School Caretaker if relevant, for all ancillary staff annually.
  Provide, or direct staff to, relevant H&S and Safeguarding documentation and training,recording and tracking completion.
  Liaise with the school Administrator to arrange relevant health checks for the ancillary staff etc.
• Liaise with management of the external security providers and the school caretaker to ensure high standards of operation on site.

Operations Management:

Support the Headteacher with the effective daily operations of the school.

• Support the Headteacher, and liaise with Head Office, to ensure compliance with all relevant H&S, licence and Occupational Health checks and legislation.
• Maintain records to ensure all documentation is up-to-date and accurate, providing direct action, guidance or direction where required.
• Lead on H&S and risk-assessing procedures at the school, identifying, completing and reviewing all site risk assessments and supporting department leads on the creation and review of those relevant to their activities.
• Attending weekly online Fleet Management meetings and ensuring timely and clear communication of the needs of the site.
• Managing a rotation of vehicle reviews to ensure issues are identified early and ABs are thorough so all issues are managed on each trip to the
• BSL vehicle workshop.
• Liaise closely with the Kitchen team to plan and develop menus, reduce waste, control portioning and improve efficiency.
• Liaise with relevant staff and oversee the organisation of any parent or child events in school, attending when possible.
• Liaise with the ancillary team, in consultation with the Headteacher and School Caretaker, to oversee or provide direction and guidance to all ancillary staff.
• Work to reduce costs by helping reduce wastage and finding most reasonable suppliers.
• Work to increase the recycling activity on site and develop systems to reduce waste.
• Liaise with BSL Operations department for guidance, support and to ensure adherence to policy.
• Liaise with staff, and where relevant with department leads, to ensure effective operations in all areas of housekeeping, kitchen, security, grounds and driving.
• Identify, and help plan for rectifying, H&S and maintenance issues at the school, liaising with the BSL workshop if and when necessary.
• Lead the school's H&S Committee and be an active member of the Site Security Committee.
• Maintain and oversee inventories of all items in use and in storage areas.
• Monitor and manage the distribution and presentation of furniture across the school.
• Ensure that the fleet and drivers adhere to all legal checks and licences, advising and liaising with the relevant people if there is something that needs to be done.
• Work with the rest of the Administration team to ensure the effective running of the school.
• Liaise with the School Accountant with regard to purchases to ensure adherence to BSL procedures for procurement, supporting particularly with ensuring effective pricing through obtaining quotes and monitoring suppliers.
• Recording all staff absences/holidays and arranging cover within the ancillary team; upholding very high standards of confidentiality.
• Adhere to all BNIS and BSL safeguarding policies and procedures ensuring relevant information is communicated swiftly and efficiently.
• Any other reasonable duties assigned by the Headteacher, Executive Principal or Assistant Headteacher.
• Work within Braeburn Schools LTD and Braeburn Nanyuki International School's policy at all times.

Experience and Competencies required;

• A minimum of a Bachelor's degree in a related field, for example; Business Administration or facilities management.
• Certifications in health and safety, compliance facilities management is highly desired.
• Experience at a similar position in operations, health & safety, management or management preferably within an educational institution - at least 5 years is desired.
• Demonstrated understanding of Health & Safety compliance, budgeting, vendor management or facilities management.
  Exceptional organisational and time management skills.
  Excellent written and verbal communication abilities.
• Strong interpersonal skills and the ability to build positive relationships.
• Proficiency in Google Suite applications or MS Office.
• Meticulous attention to detail and high level of accuracy.
  Adaptability and flexibility to respond to changing priorities.
• Proactive and solution-oriented problem-solving.

Work Hours: 8

Experience in Months: 60

Level of Education: bachelor degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.
If you possess the required qualifications and are passionate about contributing to a vibrant educational community, we invite you to apply by submitting your cover letter, resume indicating three (3) professional referees and filled employment form (click here to download) to the email stated by 18th July 2025. In your cover letter, please state which location you are interested in applying to.

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