Job Summary

The Society Finance Manager is responsible for overseeing the financial operations and accounting functions of the Society. The job holder will ensure the Society maintains accurate financial records, manage cash flow, prepare financial reports, and provide strategic financial guidance to leadership, maintain internal controls and statutory compliance.

Key Duties and Responsibilities

Financial Management & Reporting

• Prepare and analyse monthly, quarterly, and annual financial statements including balance sheets, income statements, and cash flow statements.
• Monitor and manage the Society’s cash flow and working capital needs, including accounts receivable (plus ageing), accounts payable, and loan repayments.
• Ensure accurate and timely posting of all financial transactions into the finance reporting system; and maintain accuracy of the Trial Balance at month-end (integrity of the financial reporting system).
• Implement an efficient month-end closing process to ensure timely submission of financial reports before end of Week 1 of the following month.

Budgeting & Financial Planning

• Lead the annual budgeting process and monitor budget performance monthly and informing the forecast process.
• Provide financial analysis and projections to advise the CEO and the Management Committee on the financial viability of housing projects, land purchases and other investments.

Cash Flow & Treasury Management

• Manage cash flows to ensure the Society meets its operational and project obligations.

Compliance & Audit

• Ensure compliance with the Finance Policy guidelines and other applicable laws.
• Liaise with external auditors and provide all necessary information for the annual audit and timely submission of statutory returns, tax filings, and regulatory reports.

Internal Controls & Risk Management

• Establish and monitor effective internal controls to prevent fraud, errors, and misuse of funds.
• Identify financial risks and recommend mitigation measures.
• Ensure proper asset management and reconciliation of accounts.

Project & Development Finance

• Monitor financial performance of key projects, including cost control and expenditure tracking.
• Work closely with project managers, contractors, and consultants to ensure financial discipline and special financial reports for partners where applicable.

Key Relationships

• Management Committee / Board
• Treasurer
• Auditors, bankers, tax authorities, and regulators
• Contractors, suppliers, and development partners
• Society members

Qualifications and Experience

• Bachelor’s degree in accounting, Finance, or a related field
• CPA (K), ACCA, or equivalent professional qualification (mandatory).
• Minimum 5 years of experience in finance or accounting role. Experience in a cooperative society, SACCO, housing cooperative, or real estate sector will be a strong advantage.
• Strong knowledge of financial management, accounting principles, and financial reporting
• Proficient in using financial software and MS Excel applications. Experience with Navision system is an added advantage.
• Strong communication and presentation skills
• High level of integrity and accountability

Key Performance Indicators (KPIs)

• Timely and accurate financial reports
• Budget adherence and cost control
• Compliance with statutory and regulatory requirements
• Audit outcomes and implementation of recommendations
• Effective cash flow and funds management

• Prepare and analyse monthly, quarterly, and annual financial statements including balance sheets, income statements, and cash flow statements.
• Monitor and manage the Society’s cash flow and working capital needs, including accounts receivable (plus ageing), accounts payable, and loan repayments.
• Ensure accurate and timely posting of all financial transactions into the finance reporting system; and maintain accuracy of the Trial Balance at month-end (integrity of the financial reporting system).
• Implement an efficient month-end closing process to ensure timely submission of financial reports before end of Week 1 of the following month.
• Lead the annual budgeting process and monitor budget performance monthly and informing the forecast process.
• Provide financial analysis and projections to advise the CEO and the Management Committee on the financial viability of housing projects, land purchases and other investments.
• Manage cash flows to ensure the Society meets its operational and project obligations.
• Ensure compliance with the Finance Policy guidelines and other applicable laws.
• Liaise with external auditors and provide all necessary information for the annual audit and timely submission of statutory returns, tax filings, and regulatory reports.
• Establish and monitor effective internal controls to prevent fraud, errors, and misuse of funds.
• Identify financial risks and recommend mitigation measures.
• Ensure proper asset management and reconciliation of accounts.
• Monitor financial performance of key projects, including cost control and expenditure tracking.
• Work closely with project managers, contractors, and consultants to ensure financial discipline and special financial reports for partners where applicable.

• Strong knowledge of financial management, accounting principles, and financial reporting
• Proficient in using financial software and MS Excel applications. Experience with Navision system is an added advantage.
• Strong communication and presentation skills
• High level of integrity and accountability

• Bachelor’s degree in accounting, Finance, or a related field
• CPA (K), ACCA, or equivalent professional qualification (mandatory).