Background information about the job or company (e.g., role context, company overview)

Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University's Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa. Our Vision of Aga Khan University Ho...

Responsibilities or duties

In charge of the assigned warehouse and/or Sub Store

Service material requests from end-users.

Ensure accurate and timely issue of items.

Ensure accurate, timely and complete posting and updating of transactions in the system, accurate and timely issue of items.

Stack Items safely and neatly i.e., identifiable, and traceable.

Ensure there are no stock outs by pre-empting the purchaser on items running low on stocks.

Recommend optimum quantities of items to be replenished.

Receiving of inventory from vendors against Purchase Orders, verifying quantity and quality.

Accurate and on-time receiving and verification of invoices and forwarding to Finance for processing.

Assist in maintaining minimum stock days.

Verify the quality of goods received from vendors/Warehouses/Sub stores.

Follow up on issues that end users have not accepted.

Adhere to the FEFO method of stock movement.

Manage a minimum value of expiries and items being obsolete.

Take part in quarterly stock takes.

Reporting; Ensure daily submission of checklist, Monthly on-time submission of bulk SPR for inventory replenishment, slow moving inventory, approved disposal forms and QVR reports.

Any other duties that may be assigned by PSCMD Supervisor, Assistant managers, managers and PSCMD leadership, which may include support the role and function of Purchase Assistant.

Qualifications or requirements (e.g., education, skills)

Business-related Diploma or Certification.

Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.

Proficiency in working with MS Office – MS Excel and MS word

Ability to work in a team, has initiative and is proactive

Excellent customer service skills and interpersonal/ communication skills

Ability to lift heavy boxes, climb and bend.

Knowledge of warehousing/stocking

• In charge of the assigned warehouse and/or Sub Store
• Service material requests from end-users.
• Ensure accurate and timely issue of items.
• Ensure accurate, timely and complete posting and updating of transactions in the system, accurate and timely issue of items.
• Stack Items safely and neatly i.e., identifiable, and traceable.
• Ensure there are no stock outs by pre-empting the purchaser on items running low on stocks.
• Recommend optimum quantities of items to be replenished.
• Receiving of inventory from vendors against Purchase Orders, verifying quantity and quality.
• Accurate and on-time receiving and verification of invoices and forwarding to Finance for processing.
• Assist in maintaining minimum stock days.
• Verify the quality of goods received from vendors/Warehouses/Sub stores.
• Follow up on issues that end users have not accepted.
• Adhere to the FEFO method of stock movement.
• Manage a minimum value of expiries and items being obsolete.
• Take part in quarterly stock takes.
• Reporting; Ensure daily submission of checklist, Monthly on-time submission of bulk SPR for inventory replenishment, slow moving inventory, approved disposal forms and QVR reports.
• Any other duties that may be assigned by PSCMD Supervisor, Assistant managers, managers and PSCMD leadership, which may include support the role and function of Purchase Assistant.

• Proficiency in working with MS Office – MS Excel and MS word
• Ability to work in a team, has initiative and is proactive
• Excellent customer service skills and interpersonal/ communication skills
• Ability to lift heavy boxes, climb and bend.
• Knowledge of warehousing/stocking

• Business-related Diploma or Certification.
• Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.