Background

Mini Group is a dynamic, multi-industry conglomerate with a strong presence across East Africa. We specialize in diverse sectors including baking, real estate, construction, telecommunications, energy, auto spares, hospitality, manufacturing, trading, and microfinance.

Position Summary

Reporting to the Senior Accountant, the Store Keeper will be responsible for inventory management, stock control, materials issuance, warehouse safety, procurement coordination, staff supervision, compliance, and audit support. The successful candidate will ensure accurate stock records, optimal stock levels, timely reporting, reduced losses, and efficient issuance of materials in line with company procedures.

Key Duties & Responsibilities

Inventory Management

• Receive, inspect, and verify incoming goods against approved purchase orders and delivery notes. Confirm quantities, quality, and specifications before acceptance.

Storage & Stock Arrangement

• Ensure proper storage, binning, labelling, and arrangement of stock for easy identification, retrieval, and control.

Stock Control & Record Keeping

• Maintain accurate stock records in the inventory system and physical documents such as bin cards and stock cards. Ensure all receipts, issues, returns, and transfers are posted on time.

Stock Counts & Reconciliation

• Conduct regular stock counts, including daily spot checks and weekly or monthly physical counts. Reconcile system stock with physical stock and report variances.

Issuance of Materials

• Issue materials strictly against approved and authorised requisitions, ensuring correct quantity, quality, and specifications are issued.

Warehouse & Safety Management

• Maintain cleanliness, order, and safety within the store or warehouse. Enforce proper stacking, handling, storage practices, and safety standards.

Procurement Coordination

• Liaise with procurement, production, and finance teams to confirm stock requirements, raise reorder requests, and follow up on pending deliveries, backorders, and supplier lead times.

Staff Supervision

• Supervise store assistants and casual staff, allocate duties, ensure accountability, and train staff on inventory handling, documentation, stock control, and safety practices.

Compliance & Audit Support

• Ensure compliance with company policies, inventory control standards, and audit requirements. Support internal and external audits by providing accurate documentation and reports.

Key Deliverables

• Daily stock movement reports.
• GRN summaries.
• Materials issued reports.
• Variance, damage, expiry, and stock loss reports.
• Reorder level alerts.
• Monthly stock summaries.
• Stock reconciliation reports.
• Slow-moving and obsolete stock reports.
• Supplier delivery performance reports.
• Consumption analysis and reorder forecasting.

Education & Experience

• Degree or Diploma in Business, Logistics, or a related field will be an added advantage.
• At least 5 years’ experience in store or inventory management within a trading company, FMCG, retail, logistics, or distribution environment.
• Hands-on experience in receipt, storage, issuance, and dispatch of goods.
• Experience in reporting, consumption analysis, and reorder forecasting.

Key Skills & Competencies

• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work under minimal supervision.
• Good time-management and planning skills.
• Strong inventory control and documentation skills.
• Ability to maintain accurate stock records and support audit readiness.

• Receive, inspect, and verify incoming goods against approved purchase orders and delivery notes. Confirm quantities, quality, and specifications before acceptance.
• Ensure proper storage, binning, labelling, and arrangement of stock for easy identification, retrieval, and control.
• Maintain accurate stock records in the inventory system and physical documents such as bin cards and stock cards. Ensure all receipts, issues, returns, and transfers are posted on time.
• Conduct regular stock counts, including daily spot checks and weekly or monthly physical counts. Reconcile system stock with physical stock and report variances.
• Issue materials strictly against approved and authorised requisitions, ensuring correct quantity, quality, and specifications are issued.
• Maintain cleanliness, order, and safety within the store or warehouse. Enforce proper stacking, handling, storage practices, and safety standards.
• Liaise with procurement, production, and finance teams to confirm stock requirements, raise reorder requests, and follow up on pending deliveries, backorders, and supplier lead times.
• Supervise store assistants and casual staff, allocate duties, ensure accountability, and train staff on inventory handling, documentation, stock control, and safety practices.
• Ensure compliance with company policies, inventory control standards, and audit requirements. Support internal and external audits by providing accurate documentation and reports.

• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work under minimal supervision.
• Good time-management and planning skills.
• Strong inventory control and documentation skills.
• Ability to maintain accurate stock records and support audit readiness.

• Degree or Diploma in Business, Logistics, or a related field will be an added advantage.
• At least 5 years’ experience in store or inventory management within a trading company, FMCG, retail, logistics, or distribution environment.
• Hands-on experience in receipt, storage, issuance, and dispatch of goods.
• Experience in reporting, consumption analysis, and reorder forecasting.