Optimum Hospital has been at the forefront of providing patient focused care and exceptional clinical services to the people of Kenya from Nakuru. We provide a broad range of services which cut across various medical fields the ultimate aim of which is to take care of you and support you, and your family through what may be a distressing period. The Hospital has been thoughtfully planned and equipped to support the highest levels of patient safety, service excellence and quality clinical care. We believe that the patient rooms are some of the best in Nakuru. The hospital is equipped throughout with leading-edge equipment that has become one of the hallmarks of the Nakuru Medical Industry

About the Role

Optimum Hospital is looking for a diligent, results-driven Stores Manager to oversee the receipt, storage, control and issue of drugs, medical supplies, equipment and non-medical supplies. You will ensure essential items are always available for patient care, stock records are accurate, and wastage, losses and stock-outs are kept to a minimum.

Key Responsibilities

• Maintain optimal stock levels by setting and reviewing minimum, maximum and reorder levels
• Conduct regular stock counts, reconcile discrepancies and investigate variances
• Receive and inspect deliveries against purchase orders, delivery notes and invoices, checking quantity, quality, expiry dates and damage
• Issue items to departments against approved requisitions on time, and respond promptly to emergency requests
• Ensure proper storage, including cold chain items, applying FEFO and FIFO principles
• Forecast demand, consolidate departmental requirements and support the preparation of procurement plans
• Identify, quarantine and dispose of expired, damaged or obsolete items in line with approved procedures
• Compile daily, weekly and monthly stock, consumption and expiry reports
• Support internal and external audits and implement audit recommendations
• Safeguard hospital stock against theft, loss and damage, and enforce health, safety and fire safety practices
• Supervise, train and appraise store assistants
• Prepare and manage the stores budget and submit monthly budget reports
• Work with the pharmacy, procurement, finance and user departments to ensure smooth supply

Qualifications and Experience

• Bachelor’s degree or Diploma in Supply Chain Management, Procurement, Logistics, Business Administration or a related field from a recognised institution
• Membership of a relevant professional body, e.g. Kenya Institute of Supplies Management (KISM)
• At least 5 years’ experience in stores or inventory management, including 1–2 years in a supervisory role, preferably in a hospital or healthcare setting
• Knowledge of health products and commodities management is an added advantage

Skills and Competencies

• Strong leadership, supervisory and organisational skills
• Integrity, accountability and attention to detail
• Excellent communication, negotiation and problem-solving skills
• Ability to work under pressure and respond to urgent requests
• Proficiency in inventory or hospital management information systems and MS Office
• Knowledge of storage and handling of pharmaceuticals, medical supplies and cold chain items
• Demand forecasting and budgeting skills

• Maintain optimal stock levels by setting and reviewing minimum, maximum and reorder levels
• Conduct regular stock counts, reconcile discrepancies and investigate variances
• Receive and inspect deliveries against purchase orders, delivery notes and invoices, checking quantity, quality, expiry dates and damage
• Issue items to departments against approved requisitions on time, and respond promptly to emergency requests
• Ensure proper storage, including cold chain items, applying FEFO and FIFO principles
• Forecast demand, consolidate departmental requirements and support the preparation of procurement plans
• Identify, quarantine and dispose of expired, damaged or obsolete items in line with approved procedures
• Compile daily, weekly and monthly stock, consumption and expiry reports
• Support internal and external audits and implement audit recommendations
• Safeguard hospital stock against theft, loss and damage, and enforce health, safety and fire safety practices
• Supervise, train and appraise store assistants
• Prepare and manage the stores budget and submit monthly budget reports
• Work with the pharmacy, procurement, finance and user departments to ensure smooth supply

• Strong leadership, supervisory and organisational skills
• Integrity, accountability and attention to detail
• Excellent communication, negotiation and problem-solving skills
• Ability to work under pressure and respond to urgent requests
• Proficiency in inventory or hospital management information systems and MS Office
• Knowledge of storage and handling of pharmaceuticals, medical supplies and cold chain items
• Demand forecasting and budgeting skills

• Bachelor’s degree or Diploma in Supply Chain Management, Procurement, Logistics, Business Administration or a related field from a recognised institution
• Membership of a relevant professional body, e.g. Kenya Institute of Supplies Management (KISM)
• At least 5 years’ experience in stores or inventory management, including 1–2 years in a supervisory role, preferably in a hospital or healthcare setting
• Knowledge of health products and commodities management is an added advantage