Summary
Date Posted: Monday, January 02, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Job Description
Under the direct supervision of the Logistics Officer, the Supply Chain Intern is responsible for supporting delivery of all logistical functions in Nairobi office.

Specific Responsibilities:
Logistics, Travel and Transport
• Processing of payments in a timely manner including Taxis, Flights and Accommodation.
• Timely planning, communication and coordination with the requesting staff/programs regarding their travel requests.
• Collaborating closely with travel service providers and airlines for provision of travel services.
• Ensuring up-to-date records are maintained for flights, accommodation and taxi bookings.
• Act as focal point for all travel and transport related matters including flight bookings, accommodation for travelling staff and servicing for taxi requests in the absence of the supervisor.
• Assist in monitoring the performance of transport and travel service providers and initiate corrective actions where necessary.
• Support the logistics officer in vehicle allocation to program/departments in an efficient manner and in coordination with Program teams and supervisor.
• Support in ensuring that systems are in place to account for transported goods.
• Supervising fuel consumption on BV cards.
• Prepare monthly reports on Fuel Usage, Mileage, and spares expenditures by vehicle for review, general reporting, and analysis for continuous improvement.
• Support the logistics officer in management, tracking, maintenance, and reporting of all IRC vehicles according to IRC policy.
• Participating in Travel service Provider Sourcing and negotiating contracts or rates with travel service providers.
• Preparing necessary documentation for vehicle registration in accordance to the rules and regulations of the country.
• Handling Travel Contracts to ensure compliance with contract service level agreements (SLA).

Other duties/responsibilities
• Proactively provide feedback and updates to requesters on their requests within 48hrs.
• Fulfil other duties, as appropriate or requested by Supply Chain Coordinator/Supply Chain manager/Logistics officer.
• Any other duties assigned

Qualifications
Personal Characteristics:
• Strong sense of personal integrity.
• Attention to detail.
• Self-starter with proven ability to multi-task, , take initiative, and manage time effectively.
• Team spirit and problem solving abilities.
• Excellent interpersonal skills and communication skills.
• Ability to prioritize duties and remains productive when under pressure.
• Demonstrates a detailed and efficient approach to work.
• Relates and works well with people of different cultures, genders and backgrounds.

Job Requirements:
• Diploma in Purchasing and Supply Chain management/Business Administration/Financial Accounting or Logistics related field preferred.
• Proficient in English (written and spoken).
• Prior experience of working in Supply Chain position in a multi-cultural environment.
• Professional competency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint.
• General knowledge of the logistics procedures and tools.
• Good mathematical skills.

Job Experience: No Requirements

Work Hours: 8

Level of Education: Postgraduate Degree

Job application procedure

Interested and qualified? Go to International Rescue Committee on rescue.csod.com to apply

All Jobs

QUICK ALERT SUBSCRIPTION