Background

Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality and works through local church and non-church partners to implement its programs.

Job Summary

Plan, manage, coordinate and provide technical and operational leadership for the project supply chain, ensuring the safe, timely, cost-effective, compliant and accountable movement of commodities and other project goods. Lead end-to-end commodity management from shipment/import interfaces and Port of Mombasa clearance through inland transportation, warehousing and delivery to Final Distribution Points (FDPs), maintaining traceability and controls against loss, damage, contamination, fraud and diversion.

Work closely with the DCoP – Operations, Logistics & Compliance Monitoring, project management, Field Operations Manager, MEAL, Compliance, Security, Finance, Procurement and partner teams to align commodity pipelines and distributions with program needs. Coordinate closely with World Vision Kenya on Turkana commodity operations and relevant Marsabit implementation teams, while maintaining clear accountability and adherence to CRS and applicable donor requirements.

Roles and Key Responsibilities

Supply Chain Planning and Commodity Pipeline Management

• Lead and regularly update the project supply-chain and logistics plan in line with approved implementation schedules and distribution requirements.
• Maintain end-to-end pipeline visibility from shipment through receipt, storage, dispatch and FDP delivery; translate verified caseloads, ration requirements and distribution calendars into supply-chain requirements.
• Monitor commodity availability, storage capacity, transport needs and projected dispatches; forecast constraints, develop contingencies and provide regular pipeline, logistics and commodity-status updates to project leadership.

Importation, Customs Clearance and Port Operations

• Coordinate receipt of commodities through the Port of Mombasa, including arrival monitoring, local documentation, service-provider readiness and onward transportation.
• Coordinate clearing and forwarding agents, independent surveyors, transporters, warehouse providers, relevant Kenyan authorities and CRS functions to support timely clearance, release, duty/tax exemptions and other import requirements.
• Ensure container stripping/de-stuffing, tallying, inspection, weighing and receipt documentation follow approved procedures; promptly document, report and escalate shortages, damage, contamination, pilferage or other discrepancies.
• Minimize port and transit-storage time and costs through planning and coordination.

Transportation, Warehousing and Inventory Management

• Lead inland transportation planning and oversight from Mombasa to primary warehouses and onward to approved FDPs; coordinate competitive procurement and performance management of transport and specialized logistics providers with Procurement and responsible functions.
• Ensure transport providers meet vehicle, driver, sealing, GPS tracking, communication, security and commodity-accountability requirements. Monitor dispatches, routes, vehicle movements, deliveries and destination reconciliation; use approved geofenced routes where applicable and coordinate route/security risks with Security.
• Ensure that secure overnight staging locations for loaded trucks serving hard-to-reach FDPs are identified and assessed in advance to mitigate security and operational risks, where feasible.
• Plan for seasonal access constraints, road conditions, contingency routes and schedules.
• Oversee readiness and management of project-supported storage facilities within CRS's area of responsibility, ensuring structural, safety, security, food-quality and commodity-management requirements are met before receipt.
• Ensure accurate warehouse documentation including stack/bin cards, stock control cards, waybills, other delivery records (per the SOPs), and physical-inventory records; conduct required cycle and physical counts, spot checks, and planned/unannounced inspections.
• Ensure the implementation of an integrated pest management approach across all project storage facilities, including verifying that fumigation service providers are appropriately qualified and comply with established fumigation procedures and requirements.
• Ensure compromised commodities are segregated and managed under approved procedures; maintain appropriate fire prevention, emergency response, sanitation and warehouse access controls; monitor utilization and storage capacity.

Qualifications and Experience

Qualification: BA/BSc/HND, MBA/MSc/MA. Experience: 5 years. Kenyan Nationals Only.

• Lead and regularly update the project supply-chain and logistics plan in line with approved implementation schedules and distribution requirements.
• Maintain end-to-end pipeline visibility from shipment through receipt, storage, dispatch and FDP delivery; translate verified caseloads, ration requirements and distribution calendars into supply-chain requirements.
• Monitor commodity availability, storage capacity, transport needs and projected dispatches; forecast constraints, develop contingencies and provide regular pipeline, logistics and commodity-status updates to project leadership.
• Coordinate receipt of commodities through the Port of Mombasa, including arrival monitoring, local documentation, service-provider readiness and onward transportation.
• Coordinate clearing and forwarding agents, independent surveyors, transporters, warehouse providers, relevant Kenyan authorities and CRS functions to support timely clearance, release, duty/tax exemptions and other import requirements.
• Ensure container stripping/de-stuffing, tallying, inspection, weighing and receipt documentation follow approved procedures; promptly document, report and escalate shortages, damage, contamination, pilferage or other discrepancies.
• Minimize port and transit-storage time and costs through planning and coordination.
• Lead inland transportation planning and oversight from Mombasa to primary warehouses and onward to approved FDPs; coordinate competitive procurement and performance management of transport and specialized logistics providers with Procurement and responsible functions.
• Ensure transport providers meet vehicle, driver, sealing, GPS tracking, communication, security and commodity-accountability requirements. Monitor dispatches, routes, vehicle movements, deliveries and destination reconciliation; use approved geofenced routes where applicable and coordinate route/security risks with Security.
• Ensure that secure overnight staging locations for loaded trucks serving hard-to-reach FDPs are identified and assessed in advance to mitigate security and operational risks, where feasible.
• Plan for seasonal access constraints, road conditions, contingency routes and schedules.
• Oversee readiness and management of project-supported storage facilities within CRS's area of responsibility, ensuring structural, safety, security, food-quality and commodity-management requirements are met before receipt.
• Ensure accurate warehouse documentation including stack/bin cards, stock control cards, waybills, other delivery records (per the SOPs), and physical-inventory records; conduct required cycle and physical counts, spot checks, and planned/unannounced inspections.
• Ensure the implementation of an integrated pest management approach across all project storage facilities, including verifying that fumigation service providers are appropriately qualified and comply with established fumigation procedures and requirements.
• Ensure compromised commodities are segregated and managed under approved procedures; maintain appropriate fire prevention, emergency response, sanitation and warehouse access controls; monitor utilization and storage capacity.

• Supply-chain and logistics planning
• Commodity pipeline management and forecasting
• Importation and customs clearance coordination
• Port operations and commodity inspection
• Inland transportation planning and oversight
• Transport provider procurement and performance management
• Warehouse and inventory management
• Stock documentation, physical counts and reconciliation
• Security risk coordination and route planning
• Commodity accountability and loss prevention
• Integrated pest management and food-quality controls
• Contingency planning and cross-functional coordination

• BA/BSc/HND
• MBA/MSc/MA
• Kenyan national