Key Responsibilities

Procurement & Supplier Management

• Source food and beverage ingredients, packaging materials, and operational supplies from approved and new suppliers.
• Obtain quotations, evaluate suppliers, negotiate prices, and prepare comparative analyses.
• Raise purchase orders and ensure timely replenishment of inventory.
• Monitor supplier performance on quality, pricing, lead times, and service delivery.
• Maintain proper procurement records and documentation.
• Ensure procurement activities comply with company procurement policies and procedures.
• Develop and maintain strategic relationships with local and international suppliers.
• Monitor market trends, commodity pricing, and supply risks.

Inventory Management

• Maintain optimal stock levels to prevent stock-outs and overstocking.
• Monitor inventory movement using ERP or inventory management systems.
• Conduct regular stock reconciliations and cycle counts.
• Ensure FEFO/FIFO inventory management practices are adhered to.
• Monitor expiry dates and minimize product losses or obsolescence.
• Investigate and resolve inventory variances promptly.

Warehousing Operations

• Supervise receiving, storage, picking, packing, and dispatch operations.
• Ensure proper storage conditions for products, including temperature-sensitive items where applicable.
• Maintain warehouse cleanliness, organization, and safety standards.
• Ensure compliance with food safety, hygiene, and quality standards.
• Coordinate periodic warehouse audits and stock takes.
• Ensure accurate documentation for inbound and outbound stock movements.

Logistics & Distribution

• Coordinate deliveries to customers within agreed timelines.
• Plan and optimize transport routes and distribution schedules.
• Liaise with transporters, clearing agents, and logistics service providers.
• Monitor fuel usage, vehicle utilization, and transportation costs.
• Track shipments and resolve delivery issues promptly.
• Ensure all delivery documentation is properly completed and filed.

Supply Chain Coordination

• Coordinate demand planning and replenishment activities with sales and operations teams.
• Monitor supply chain performance and identify operational bottlenecks.
• Support importation, customs clearance, and regulatory documentation processes where applicable.
• Develop initiatives to improve efficiency, reduce costs, and enhance service delivery.
• Prepare operational and inventory reports for management.

Compliance, Quality & Safety

• Ensure compliance with:
  • Kenya Bureau of Standards (KEBS) requirements
  • Public Health regulations
  • Food safety standards
  • Occupational Safety and Health (OSH) requirements
• Ensure proper handling and storage of food-grade materials.
• Participate in internal and external audits.
• Maintain accurate records for traceability and compliance purposes.

Qualifications

Bachelor’s Degree in:

• Procurement & Supply Chain Management
• Logistics
• Business Administration
• Operations Management or a related field

Professional qualifications such as CIPS, KISM, or CPSP-K will be an added advantage.

Minimum 2–5 years’ experience in procurement, warehousing, logistics, or supply chain operations.

Experience in the food & beverage, FMCG, or ingredients distribution industry is preferred.

Proficiency in ERP systems and Microsoft Office applications.

Knowledge of import/export logistics will be an added advantage.

Key Competencies

• Strong negotiation and supplier management skills.
• Inventory and warehouse management expertise.
• Strong analytical and problem-solving skills.
• Excellent organizational and planning abilities.
• High attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Strong integrity and accountability.
• Cost management and budgeting skills.

Key Personal Attributes

• High level of professionalism and integrity.
• Self-motivated and results-oriented.
• Strong teamwork and collaboration skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive and adaptable in a dynamic work environment.
• Commitment to operational excellence and continuous improvement.

• Source food and beverage ingredients, packaging materials, and operational supplies from approved and new suppliers.
• Obtain quotations, evaluate suppliers, negotiate prices, and prepare comparative analyses.
• Raise purchase orders and ensure timely replenishment of inventory.
• Monitor supplier performance on quality, pricing, lead times, and service delivery.
• Maintain proper procurement records and documentation.
• Ensure procurement activities comply with company procurement policies and procedures.
• Develop and maintain strategic relationships with local and international suppliers.
• Monitor market trends, commodity pricing, and supply risks.
• Maintain optimal stock levels to prevent stock-outs and overstocking.
• Monitor inventory movement using ERP or inventory management systems.
• Conduct regular stock reconciliations and cycle counts.
• Ensure FEFO/FIFO inventory management practices are adhered to.
• Monitor expiry dates and minimize product losses or obsolescence.
• Investigate and resolve inventory variances promptly.
• Supervise receiving, storage, picking, packing, and dispatch operations.
• Ensure proper storage conditions for products, including temperature-sensitive items where applicable.
• Maintain warehouse cleanliness, organization, and safety standards.
• Ensure compliance with food safety, hygiene, and quality standards.
• Coordinate periodic warehouse audits and stock takes.
• Ensure accurate documentation for inbound and outbound stock movements.
• Coordinate deliveries to customers within agreed timelines.
• Plan and optimize transport routes and distribution schedules.
• Liaise with transporters, clearing agents, and logistics service providers.
• Monitor fuel usage, vehicle utilization, and transportation costs.
• Track shipments and resolve delivery issues promptly.
• Ensure all delivery documentation is properly completed and filed.
• Coordinate demand planning and replenishment activities with sales and operations teams.
• Monitor supply chain performance and identify operational bottlenecks.
• Support importation, customs clearance, and regulatory documentation processes where applicable.
• Develop initiatives to improve efficiency, reduce costs, and enhance service delivery.
• Prepare operational and inventory reports for management.
• Ensure compliance with Kenya Bureau of Standards (KEBS) requirements, Public Health regulations, Food safety standards, and Occupational Safety and Health (OSH) requirements.
• Ensure proper handling and storage of food-grade materials.
• Participate in internal and external audits.
• Maintain accurate records for traceability and compliance purposes.

• Strong negotiation and supplier management skills.
• Inventory and warehouse management expertise.
• Strong analytical and problem-solving skills.
• Excellent organizational and planning abilities.
• High attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Strong integrity and accountability.
• Cost management and budgeting skills.

• Bachelor’s Degree in Procurement & Supply Chain Management, Logistics, Business Administration, or Operations Management or a related field.
• Professional qualifications such as CIPS, KISM, or CPSP-K will be an added advantage.
• Minimum 2–5 years’ experience in procurement, warehousing, logistics, or supply chain operations.
• Experience in the food & beverage, FMCG, or ingredients distribution industry is preferred.
• Proficiency in ERP systems and Microsoft Office applications.
• Knowledge of import/export logistics will be an added advantage.