Background information about the job or company (e.g., role context, company overview)

Peoplelink Consultants Ltd is a consultancy services company incorporated under the laws of Kenya.

Responsibilities or duties

The successful candidate will be responsible for managing the end-to-end tender and bid process, including:

• Identifying and tracking tender opportunities from government portals and institutional buyers.
• Reviewing tender documents to assess eligibility, requirements and submission deadlines.
• Preparing and submitting complete and compliant tender/bid documents.
• Conducting pricing and costing analysis to ensure competitive bids.
• Coordinating with Finance, Warehouse and Technical teams to obtain required information and documentation.
• Maintaining company prequalification, registration and compliance documents.
• Preparing bid securities, performance bonds and other tender requirements.
• Building and maintaining relationships with procurement officers, government agencies and institutional buyers.
• Monitoring tender awards and following up on contract execution, deliveries and payment terms.
• Ensuring compliance with applicable public procurement regulations and company policies.
• Preparing periodic tender and sales reports for management.

Qualifications or requirements (e.g., education, skills)

Bachelor's Degree in Business, Sales & Marketing, Procurement or a related field.

A Diploma in a relevant field may be considered with relevant experience.

Knowledge of Kenya's public procurement processes, including PPRA, PPADA, IFMIS and e-GP, will be an added advantage.

Strong skills in tender management, proposal writing, pricing/costing and compliance.

Experience needed

1-3 years' experience in tender/bid management or institutional sales, preferably within the medical, laboratory or healthcare sector.

Practical experience preparing and submitting tender/bid documents for institutional buyers.

• Identifying and tracking tender opportunities from government portals and institutional buyers.
• Reviewing tender documents to assess eligibility, requirements and submission deadlines.
• Preparing and submitting complete and compliant tender/bid documents.
• Conducting pricing and costing analysis to ensure competitive bids.
• Coordinating with Finance, Warehouse and Technical teams to obtain required information and documentation.
• Maintaining company prequalification, registration and compliance documents.
• Preparing bid securities, performance bonds and other tender requirements.
• Building and maintaining relationships with procurement officers, government agencies and institutional buyers.
• Monitoring tender awards and following up on contract execution, deliveries and payment terms.
• Ensuring compliance with applicable public procurement regulations and company policies.
• Preparing periodic tender and sales reports for management.

• Tender management
• Proposal writing
• Pricing/costing
• Compliance

• Bachelor's Degree in Business, Sales & Marketing, Procurement or a related field.
• A Diploma in a relevant field may be considered with relevant experience.
• Practical experience preparing and submitting tender/bid documents for institutional buyers.
• Knowledge of Kenya's public procurement processes, including PPRA, PPADA, IFMIS and e-GP, will be an added advantage.