Role Outline

The Transport Administrator provides administrative and operational support to transport operations, ensuring efficient coordination of vehicles, drivers, documentation, compliance and reporting. The role supports smooth day-to-day transport activities, service delivery and cost-control objectives.

About the role key duties and responsibilities

• Coordinate daily transport activities.
• Ensure transport records are complete, accurate and properly filed.
• Maintain documentation for audit and compliance purposes.
• Track vehicle licensing, insurance and permit renewals.
• Assist in managing driver’s timesheets and payroll inputs.
• Update fleet databases and transport management systems.
• Ensure compliance with transport regulations and company policies.
• Monitor fleet performance, availability and utilization.
• Identify discrepancies and escalate them for resolution.
• Support investigations into accidents and transport incidents.
• Promote a positive safety culture and employee engagement.
• Track traffic violations, fines and corrective actions.
• Generate daily, weekly and monthly transport reports.
• Ensure fleet compliance with regulatory and company standards.
• Monitor axle-load and weighbridge compliance requirements.
• Track traffic violations, fines and corrective actions.
• Ensure compliance with transport legislation, road safety regulations and company policies.
• Ensure driver compliance with licensing, permits and training requirements.
• Support dispatch control and manage delivery documents, vehicle keys, GPS devices, fuel cards and mobile phones.
• Coordinate communication on delivery issues with customer service and relevant stakeholders.
• Support team performance, workload balance and achievement of personal development objectives.

About you

• Diploma or degree in Logistics, Supply Chain Management or a related field; relevant professional qualification.
• 2-5 years in logistics, transport administration or a related operational environment.
• Proven transport administration or dispatch experience, preferably within the logistics industry.
• Experience coordinating daily transport activities, maintaining transport and driver records, tracking compliance renewals, updating fleet databases or TMS, preparing reports, supporting payroll inputs and escalating discrepancies.
• Experience supporting Kenya-based transport operations and applicable local road transport requirements.
• Fluent written and spoken communication.

• Coordinate daily transport activities.
• Ensure transport records are complete, accurate and properly filed.
• Maintain documentation for audit and compliance purposes.
• Track vehicle licensing, insurance and permit renewals.
• Assist in managing driver’s timesheets and payroll inputs.
• Update fleet databases and transport management systems.
• Ensure compliance with transport regulations and company policies.
• Monitor fleet performance, availability and utilization.
• Identify discrepancies and escalate them for resolution.
• Support investigations into accidents and transport incidents.
• Promote a positive safety culture and employee engagement.
• Track traffic violations, fines and corrective actions.
• Generate daily, weekly and monthly transport reports.
• Ensure fleet compliance with regulatory and company standards.
• Monitor axle-load and weighbridge compliance requirements.
• Track traffic violations, fines and corrective actions.
• Ensure compliance with transport legislation, road safety regulations and company policies.
• Ensure driver compliance with licensing, permits and training requirements.
• Support dispatch control and manage delivery documents, vehicle keys, GPS devices, fuel cards and mobile phones.
• Coordinate communication on delivery issues with customer service and relevant stakeholders.
• Support team performance, workload balance and achievement of personal development objectives.

• Fluent written and spoken communication

• Diploma or degree in Logistics, Supply Chain Management or a related field; relevant professional qualification.
• Proven transport administration or dispatch experience, preferably within the logistics industry.
• Experience coordinating daily transport activities, maintaining transport and driver records, tracking compliance renewals, updating fleet databases or TMS, preparing reports, supporting payroll inputs and escalating discrepancies.
• Experience supporting Kenya-based transport operations and applicable local road transport requirements.