Location and Department

Location: Kajiado, KenyaAdditional Coverage: Kisumu, KenyaDepartment: Logistics / Transportation

About the Role

Twyford International is seeking an experienced Transport Supervisor to support the management of the company's own vehicle fleet.The successful candidate will be responsible for the day-to-day management of the company's own vehicles and drivers, ensuring safe, compliant, efficient and cost-effective transportation operations.

Key Responsibilities

1. Transport Compliance & Licensing

• Manage the processing, renewal and maintenance of all statutory licences, permits and documentation relating to company-owned vehicles.
• Ensure all vehicles remain compliant with Kenyan transport, registration, inspection and licensing requirements.
• Maintain accurate records of vehicle documentation and ensure timely renewals.
• Support compliance with applicable road transport and safety regulations.

2. Fleet Operations & Route Planning

• Plan and optimize transportation routes for company-owned vehicles.
• Monitor transportation schedules, delivery timelines and vehicle utilization.
• Track transport performance and ensure transportation requirements are met efficiently.
• Analyze vehicle utilization and operational efficiency and recommend improvements.
• Monitor vehicle availability and coordinate daily vehicle deployment and scheduling.

3. Vehicle Maintenance & Workshop Management

• Oversee the daily inspection, maintenance and servicing of company-owned vehicles.
• Establish and monitor preventive maintenance schedules and inspection routines.
• Coordinate vehicle repairs and ensure timely resolution of mechanical issues.
• Manage spare parts, consumables and maintenance-related supplies.
• Monitor vehicle maintenance records and ensure proper documentation.

4. Fleet Cost Control

• Monitor and control fleet operating costs, including tyres, servicing, repairs, spare parts and other maintenance expenses.
• Prepare and monitor budgets for vehicle maintenance and related fleet costs.
• Maintain accurate cost records and develop vehicle-by-vehicle cost analysis.
• Identify opportunities to reduce operating costs while maintaining vehicle safety and reliability.

5. Driver Team Management

• Manage the company's own-fleet drivers and coordinate their daily work.
• Participate in driver recruitment, interviews and road tests.
• Assess driver performance and recommend replacement or retention based on performance, safety and operational requirements.
• Ensure drivers comply with company procedures, road safety requirements and operational standards.
• Conduct regular driver safety training, operational briefings and daily/periodic safety awareness sessions.

6. Fleet Policies & Procedures

• Assist the Chinese management team in developing and implementing fleet management policies and procedures.
• Support the development of procedures covering:
  • Vehicle dispatch and scheduling
  • Driver management
  • Vehicle inspection
  • Preventive maintenance
  • Fuel and tyre management
  • Fleet safety
  • Accident reporting
• Monitor compliance with established procedures and drive continuous improvement.

7. Accident & Insurance Claims Management

• Assist in managing accidents involving company-owned vehicles.
• Coordinate accident reporting, investigations and follow-up actions.
• Liaise with relevant authorities, insurers, workshops and other stakeholders where required.
• Follow up on insurance claims and ensure timely resolution and documentation.
• Identify recurring accident and safety issues and recommend preventive measures.

8. Reporting & Performance Analysis

• Prepare regular fleet operation reports covering vehicle utilization, availability, maintenance, costs, incidents and driver performance.
• Track vehicle attendance/availability and utilization rates.
• Analyze transportation efficiency and delivery timeliness.
• Provide regular operational updates and recommendations to management.

Qualifications & Requirements

Academic Qualifications

• Bachelor's Degree in Logistics, Transport Management, Supply Chain Management, Vehicle Engineering, Mechanical Engineering or a related field.
• Additional professional qualifications in fleet, transport or logistics management will be an advantage.

Professional Experience

• Minimum 5 years' experience in transport, fleet or logistics operations.
• At least 2 years' experience managing a company-owned fleet of 30 or more vehicles.
• Demonstrated experience in fleet operations, driver management, vehicle maintenance and transport cost control.

Technical & Professional Competencies

The ideal candidate should have demonstrated ability in:

• Kenyan vehicle registration, inspection and transport licensing requirements.
• Vehicle and fleet compliance management.
• Accident management and insurance claims follow-up.
• Route planning and transportation scheduling.
• Preventive vehicle maintenance and inspection.
• Spare parts, tyres and maintenance consumables management.
• Fleet budgeting and cost control.
• Vehicle-level cost tracking and analysis.
• Driver recruitment, interviewing and road testing.
• Driver performance management and safety training.
• Development and implementation of fleet management procedures.
• Fleet utilization and operational efficiency analysis.

Systems & Tools

• Proficiency in Microsoft Excel for fleet records, cost analysis and reporting.
• Experience using TMS, GPS tracking or fleet management systems.
• Strong data analysis and reporting skills.

Language Requirements

• English: Strong written and verbal communication skills, with the ability to independently prepare reports and communicate with management.
• Swahili: Fluency required for effective communication and direct management of local drivers.
• Ability to communicate effectively with Chinese management will be an added advantage.

Key Competencies

• Fleet and transport management
• Strong leadership and team management
• Safety-conscious approach
• Cost control and budgeting
• Problem-solving and decision-making
• Route and operational planning
• Vehicle maintenance coordination
• Compliance management
• Strong communication and reporting skills
• Ability to work under pressure
• Strong organizational and analytical skills

Location & Mobility

The successful candidate will be based primarily in Kajiado and should be able to provide operational support and oversight for fleet activities in Kisumu when required.The role requires flexibility to travel between the two locations depending on operational needs.

• Manage the processing, renewal and maintenance of all statutory licences, permits and documentation relating to company-owned vehicles.
• Ensure all vehicles remain compliant with Kenyan transport, registration, inspection and licensing requirements.
• Plan and optimize transportation routes for company-owned vehicles.
• Monitor transportation schedules, delivery timelines and vehicle utilization.
• Oversee the daily inspection, maintenance and servicing of company-owned vehicles.
• Establish and monitor preventive maintenance schedules and inspection routines.
• Monitor and control fleet operating costs, including tyres, servicing, repairs, spare parts and other maintenance expenses.
• Manage the company's own-fleet drivers and coordinate their daily work.
• Participate in driver recruitment, interviews and road tests.
• Assist the Chinese management team in developing and implementing fleet management policies and procedures.
• Assist in managing accidents involving company-owned vehicles and coordinate accident reporting, investigations and follow-up actions.
• Prepare regular fleet operation reports covering vehicle utilization, availability, maintenance, costs, incidents and driver performance.

• Kenyan vehicle registration, inspection and transport licensing requirements
• Vehicle and fleet compliance management
• Accident management and insurance claims follow-up
• Route planning and transportation scheduling
• Preventive vehicle maintenance and inspection
• Spare parts, tyres and maintenance consumables management
• Fleet budgeting and cost control
• Vehicle-level cost tracking and analysis
• Driver recruitment, interviewing and road testing
• Driver performance management and safety training
• Development and implementation of fleet management procedures
• Fleet utilization and operational efficiency analysis
• Microsoft Excel for fleet records, cost analysis and reporting
• TMS, GPS tracking or fleet management systems
• Strong data analysis and reporting skills
• Strong leadership and team management
• English: Strong written and verbal communication skills
• Swahili fluency

• Bachelor's Degree in Logistics, Transport Management, Supply Chain Management, Vehicle Engineering, Mechanical Engineering or a related field.
• Additional professional qualifications in fleet, transport or logistics management will be an advantage.
• Minimum 5 years' experience in transport, fleet or logistics operations.
• At least 2 years' experience managing a company-owned fleet of 30 or more vehicles.
• Demonstrated experience in fleet operations, driver management, vehicle maintenance and transport cost control.