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Vacancy title:
Administrative Assistant
[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office, Education]
Jobs at:
Umma University
Deadline of this Job:
Friday, September 4 2026
Duty Station:
Kenya | Nairobi
Summary
Date Posted: Wednesday, August 26 2026, Base Salary: Not Disclosed
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JOB DETAILS:
Job Purpose
The Administrative Assistant, Department provides efficient administrative and clerical support to ensure smooth day-to-day operations of the Department and effective support to staff and students.
Key Responsibilities / Duties / Tasks
Provide administrative and secretarial support to the Department.
Manage correspondence, records, filing systems, and data entry.
Schedule meetings, prepare agendas and minutes, and coordinate departmental activities.
Support coordination of online teaching, examinations, and student-related activities.
Assist in preparation of reports, budgets, and procurement documents.
Respond to inquiries from staff and students and provide frontline support.
Maintain inventory of office equipment and learning resources.
Ensure confidentiality and proper record management.
Key Performance Indicators (KPIs)
Timeliness and accuracy of administrative support
Quality of records management and documentation
Responsiveness to staff and student inquiries
Efficiency of departmental operations
Qualifications Academic Qualifications:
Diploma or Bachelor’s degree in Business Administration, Office Administration, or a related field from a recognized institution.
Professional Experience:
At least 2–3 years’ experience in an administrative role, preferably in a higher education environment.
Skills and Competencies:
Proficiency in ICT and office applications.
Strong organizational and timemanagement skills.
Excellent communication and interpersonal skills.
Attention to detail and ability to maintain confidentiality.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
Job application procedure
Interested and qualified candidates should submit their applications through the Umma University Job Portal (jobs.umma.ac.ke) and attach: (i) a detailed curriculum vitae; (ii) copies of academic and professional certificates; (iii) contact information for three (3) referees; and (iv) current salary/income details where applicable. Applicants should clearly indicate the position applied for.
Application Deadline: Friday, 4th September 2026, by close of business
Application Link:Click Here to Apply Now
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