Job Purpose

The Administrative Manager is responsible for overseeing office administration and facilities operations, vendor and service management, administrative procurement, travel and logistics support, and administrative policy implementation to ensure a well-managed and cost-effective work environment for the petroleum business.

1. Key Responsibilities

a) Office Administration & Facilities Management

• Oversee day-to-day office operations, reception, utilities, and facilities maintenance.
• Manage office security, access control, and workplace safety arrangements (as applicable).
• Coordinate office space planning, maintenance requests, and service delivery.
• Ensure a clean, functional, and professional working environment.

b) Asset, Supplies & Administrative Procurement

• Maintain registers for office assets, equipment, and supplies, including periodic stock checks.
• Manage administrative procurement processes: quotations, purchase orders, deliveries, and service verification.
• Optimize administrative spend through cost control and vendor performance management.

c) Vendor & Contract Management

• Manage service providers (cleaning, security, maintenance, travel agents, etc.) and monitor SLAs.
• Support contract administration, renewals, and compliance with internal procedures.
• Resolve service issues and ensure timely, high-quality delivery.

d) Travel, Events & Logistics Support

• Coordinate travel arrangements, accommodation, and logistics support as required.
• Organize meetings, events, and internal engagements including venue and catering coordination.
• Support visitor management, staff onboarding logistics, and office communications.

e) Administrative Policies, Records & Compliance

• Implement and improve administrative policies and procedures (document handling, approvals, office rules).
• Maintain administrative records and ensure confidentiality of sensitive information.
• Prepare periodic administrative reports and budget tracking updates.

Requirements

Key Qualifications and Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 5 years’ experience in administration/facilities management; oil & gas/industrial sector experience is an advantage.
• Strong vendor management, procurement coordination, and cost control capability.
• Experience managing office facilities, assets, and administrative services end-to-end.
• Strong planning, organization, and problem-solving skills.
• Excellent interpersonal and communication skills with a service-oriented mindset.
• Proficiency in MS Office (Excel, Word, PowerPoint) and administrative reporting.
• Ability to handle confidential matters with integrity and professionalism.

• Oversee day-to-day office operations, reception, utilities, and facilities maintenance.
• Manage office security, access control, and workplace safety arrangements (as applicable).
• Coordinate office space planning, maintenance requests, and service delivery.
• Ensure a clean, functional, and professional working environment.
• Maintain registers for office assets, equipment, and supplies, including periodic stock checks.
• Manage administrative procurement processes: quotations, purchase orders, deliveries, and service verification.
• Optimize administrative spend through cost control and vendor performance management.
• Manage service providers (cleaning, security, maintenance, travel agents, etc.) and monitor SLAs.
• Support contract administration, renewals, and compliance with internal procedures.
• Resolve service issues and ensure timely, high-quality delivery.
• Coordinate travel arrangements, accommodation, and logistics support as required.
• Organize meetings, events, and internal engagements including venue and catering coordination.
• Support visitor management, staff onboarding logistics, and office communications.
• Implement and improve administrative policies and procedures (document handling, approvals, office rules).
• Maintain administrative records and ensure confidentiality of sensitive information.
• Prepare periodic administrative reports and budget tracking updates.

• Strong vendor management
• Procurement coordination
• Cost control capability
• Managing office facilities, assets, and administrative services end-to-end
• Strong planning, organization, and problem-solving skills
• Excellent interpersonal and communication skills with a service-oriented mindset
• Proficiency in MS Office (Excel, Word, PowerPoint) and administrative reporting
• Ability to handle confidential matters with integrity and professionalism

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 5 years’ experience in administration/facilities management; oil & gas/industrial sector experience is an advantage.