Background information about the job or company (e.g., role context, company overview)

At TakaTaka Solutions, We collect your waste like every other waste collector, but, instead of taking it to a landfill, we take it to our own sites, where we sort the waste, and then recycle 95% either ourselves or through our local partners. This represents one of the highest recycling rates in the world.

Responsibilities or duties

Assist in receiving supplier invoices and verify completeness (supplier details, dates, descriptions, tax/WHT where applicable, approvals, and supporting documents).

Perform basic matching checks (invoice vs PO/quotation vs delivery note/GRN/service confirmation) and escalate gaps for resolution.

Ensure invoices are posted daily in QuickBooks/ERP to the correct supplier, account, cost center/project, and tax treatment.

Maintain an invoice control log to ensure no invoices are missed and all are captured within cut-off timelines.

Update relevant payables trackers on a daily/weekly basis.

Ensure every payment entry in the trackers has relevant support linked/attached (invoice, approval, POP, WHT details, etc.).

Support timely petty cash processing upon approval and post petty cash transactions correctly.

Maintain a well-organized filing system (physical and soft copies) for invoices, approvals, POPs, and reconciliations for audit readiness.

Ensure all transactions are compliant with internal approval matrices and escalate policy breaches.

• Assist in receiving supplier invoices and verify completeness (supplier details, dates, descriptions, tax/WHT where applicable, approvals, and supporting documents).
• Perform basic matching checks (invoice vs PO/quotation vs delivery note/GRN/service confirmation) and escalate gaps for resolution.
• Ensure invoices are posted daily in QuickBooks/ERP to the correct supplier, account, cost center/project, and tax treatment.
• Maintain an invoice control log to ensure no invoices are missed and all are captured within cut-off timelines.
• Update relevant payables trackers on a daily/weekly basis.
• Ensure every payment entry in the trackers has relevant support linked/attached (invoice, approval, POP, WHT details, etc.).
• Support timely petty cash processing upon approval and post petty cash transactions correctly.
• Maintain a well-organized filing system (physical and soft copies) for invoices, approvals, POPs, and reconciliations for audit readiness.
• Ensure all transactions are compliant with internal approval matrices and escalate policy breaches.

• Diploma