Bollard was established in September 2016, to provide professional HR support for SMEs through tailormade solutions. We work with our clients through need identification, solution design and deployment. In this Volatile, Uncertain, Complex and Ambiguous business environment, we believe in close partnership with our clients. This has enabled us walk with t...

We are seeking an Assistant Accountant to support the Payables function in maintaining accurate accounting records relating to creditors, other payables, inventory, and fixed assets through full utilization of the enterprise resource planning (ERP) system.

The role involves supporting the Payables Accountant by delivering accurate and timely accounting outputs, ensuring compliance with company policies and procedures, Generally Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS), internal controls, the Companies Act, 2015, and other applicable regulatory frameworks.

The Assistant Accountant will also contribute to staff supervision, teamwork across the Finance and Supply departments, and continuous improvement of financial controls and reporting.

KEY RESPONSIBILITIES

• Ensure complete and accurate recording of all financial transactions in the ERP system.
• Prepare payments in line with approved payment plans and instructions from the supervisor.
• Update supplier ledgers, verify payments, and review closing balances on a weekly basis.
• Perform first-level verification of three-point matching (LPO, GRN, invoice, and stock requisition forms for non-stock items) prior to payment voucher preparation.
• Escalate payment vouchers for supervisory review and approval.
• Initiate reconciliation of supplier sub-ledgers to statements and ageing analyses for review and approval.
• Facilitate documented communication with suppliers regarding reconciliations, balances, and confirmations.
• Ensure accurate accrual and completeness of supplier and doctor-related expenses in line with accrual accounting principles.
• Maintain proper filing of payment vouchers and all supporting documentation.
• Initiate correspondence with banks and suppliers relating to payables and submit for supervisory review or approval.
• Verify that payments are made only for goods and services duly received and contracted through approved documentation.
• Assist in filing of PRNs, receipts, returns, statutory compliance documentation, and related payments as assigned.
• Ensure accurate posting of accounting transactions in the ERP system.
• Maintain accuracy in payments to suppliers and consultant doctors.
• Prepare payment schedules and supporting documentation for review and approval by the supervisor, General Ledger Accountant, or Chief Finance Officer.
• Initiate and upload electronic payment files on banking platforms.
• Verify cheque payments for accuracy prior to submission for signature.
• Execute assigned bank agency duties in line with institutional arrangements.
• Ensure payments and expenses comply with approved budgets.
• Supervise staff under the function in coordination with the supervisor and General Ledger Accountant.
• Support staff training and attend professional development activities as required.
• Participate in periodic staff evaluations and performance reviews.
• Adhere to reporting and communication protocols within the section.
• Monitor and review information management systems and internal controls, recommending improvements where necessary.
• Deliver superior customer service to internal and external stakeholders.
• Perform any other duties assigned by the supervisor in line with the role.

KEY DELIVERABLES

• Accurate supplier balances, general ledger entries, and trial balance outputs in the ERP system.
• Timely and accurate processing of payments.
• Effective communication and engagement with suppliers.
• Timely submission of payables and expense inputs for management accounting reports by month-end.
• Consistently high standards of customer service.

JOB REQUIREMENTS

Minimum Qualifications

• Certified Public Accountant (CPA) Part II – Mandatory
• CPA Finalist – Added advantage
• Bachelor’s Degree in Business or related field plus CPA Part I

Experience

• At least five (5) years post-qualification experience with CPA Part II; or
• Five (5) years relevant experience plus two (2) years post-qualification experience with CPA Part II
• Experience must be in a similar role within a Level 4 hospital or an external audit firm, as applicable

• Ensure complete and accurate recording of all financial transactions in the ERP system.
• Prepare payments in line with approved payment plans and instructions from the supervisor.
• Update supplier ledgers, verify payments, and review closing balances on a weekly basis.
• Perform first-level verification of three-point matching (LPO, GRN, invoice, and stock requisition forms for non-stock items) prior to payment voucher preparation.
• Escalate payment vouchers for supervisory review and approval.
• Initiate reconciliation of supplier sub-ledgers to statements and ageing analyses for review and approval.
• Facilitate documented communication with suppliers regarding reconciliations, balances, and confirmations.
• Ensure accurate accrual and completeness of supplier and doctor-related expenses in line with accrual accounting principles.
• Maintain proper filing of payment vouchers and all supporting documentation.
• Initiate correspondence with banks and suppliers relating to payables and submit for supervisory review or approval.
• Verify that payments are made only for goods and services duly received and contracted through approved documentation.
• Assist in filing of PRNs, receipts, returns, statutory compliance documentation, and related payments as assigned.
• Ensure accurate posting of accounting transactions in the ERP system.
• Maintain accuracy in payments to suppliers and consultant doctors.
• Prepare payment schedules and supporting documentation for review and approval by the supervisor, General Ledger Accountant, or Chief Finance Officer.
• Initiate and upload electronic payment files on banking platforms.
• Verify cheque payments for accuracy prior to submission for signature.
• Execute assigned bank agency duties in line with institutional arrangements.
• Ensure payments and expenses comply with approved budgets.
• Supervise staff under the function in coordination with the supervisor and General Ledger Accountant.
• Support staff training and attend professional development activities as required.
• Participate in periodic staff evaluations and performance reviews.
• Adhere to reporting and communication protocols within the section.
• Monitor and review information management systems and internal controls, recommending improvements where necessary.
• Deliver superior customer service to internal and external stakeholders.
• Perform any other duties assigned by the supervisor in line with the role.

• Certified Public Accountant (CPA) Part II – Mandatory
• CPA Finalist – Added advantage
• Bachelor’s Degree in Business or related field plus CPA Part I