Role Overview

The Assistant Accountant will provide accounting and administrative support to ensure effective and efficient coordination of financial operations. The role supports accurate financial reporting, cash management, receivables, payments processing, reconciliations and payroll administration, contributing to the smooth and compliant operation of the business.

Key Duties & Responsibilities

• Ensure all customer deposits are accurately receipted in the ERP system within 24 hours and share receipts and statements
• Ensure all cheques received are banked within the same day
• Prepare daily cash flow reports and submit to the Company Accountant
• Respond to shareholders’ and customers’ account-related queries in a timely manner
• Post supplier invoices into the ERP system and respective ledger accounts upon receipt
• Prepare approved payment vouchers and ensure payments are posted with proper authorization
• Follow up and collect outstanding receivables and issue demand letters when necessary
• Perform weekly, monthly and periodic reconciliations of cashbooks, creditors, debtors and ledger accounts
• Prepare accurate bank reconciliations on or before the 3rd of every month
• Ensure proper filing and maintenance of accounting records in line with policies and procedures
• Assist in payroll administration and statutory remittances including PAYE, NHIF, NSSF, SACCO, HELB and Pension
• Perform any other duties as assigned by the supervisor

Qualifications & Experience

• Bachelor’s degree in Finance, Accounting or a related business field
• CPA III (K) or ACCA III qualification
• Minimum of 3 years’ experience in a similar role
• Strong analytical skills with keen attention to detail
• High integrity, accountability and professionalism
• Strong numeracy, communication and interpersonal skills

• Ensure all customer deposits are accurately receipted in the ERP system within 24 hours and share receipts and statements
• Ensure all cheques received are banked within the same day
• Prepare daily cash flow reports and submit to the Company Accountant
• Respond to shareholders’ and customers’ account-related queries in a timely manner
• Post supplier invoices into the ERP system and respective ledger accounts upon receipt
• Prepare approved payment vouchers and ensure payments are posted with proper authorization
• Follow up and collect outstanding receivables and issue demand letters when necessary
• Perform weekly, monthly and periodic reconciliations of cashbooks, creditors, debtors and ledger accounts
• Prepare accurate bank reconciliations on or before the 3rd of every month
• Ensure proper filing and maintenance of accounting records in line with policies and procedures
• Assist in payroll administration and statutory remittances including PAYE, NHIF, NSSF, SACCO, HELB and Pension
• Perform any other duties as assigned by the supervisor

• Strong analytical skills
• Keen attention to detail
• High integrity
• Accountability
• Professionalism
• Strong numeracy skills
• Strong communication skills
• Strong interpersonal skills

• Bachelor’s degree in Finance, Accounting or a related business field
• CPA III (K) or ACCA III qualification