Background information about the job or company (e.g., role context, company overview)

Zetech University is the premier university for the education of Technology, Science and Business oriented global leaders, offering an exceptional learning experience to thousands of youth from Kenya and beyond.

Job Objective

We are seeking an efficient administrator of University Examinations by managing records, coordinating logistics, maintaining security, and providing support to students and staff: One who upholds examination integrity, assists in process improvements, and ensures compliance with regulatory standards.

Responsibilities or duties

• Processing, filing and retrieval of examination records.
• Ensuring safe custody of examination records and booklets.
• Dispatch and receipt of examination booklets to and from examination venues.
• Working with heads of department to ensure timely examination moderation
• Providing support to ensure smooth administration and invigilation of examinations.
• Booking of students for various examinations
• Handle examination related enquiries
• Coordinating students undertaking external examinations and its processes
• Preparing examination-related reports
• Support processing of examination results and graduation lists.
• Implementation of academic policies and procedures
• Provide secretariat services in School Examination Board
• Implementation of established Quality Management System
• Any other duties as may be assigned.

Qualifications or requirements

Experience needed

• A minimum of a Bachelor's Degree from an accredited university, with at least a years relevant working experience in a reputable organisation OR a Diploma from a recognised institution with At least five (5) years experience in a similar role
• A qualification in Education will be an added advantage
• Proficiency with relevant Microsoft Office Computer Applications
• Possesses Organisational, interpersonal and communication skills
• Willing to work under pressure and with minimal supervision
• High level of Integrity and Professionalism

• Processing, filing and retrieval of examination records.
• Ensuring safe custody of examination records and booklets.
• Dispatch and receipt of examination booklets to and from examination venues.
• Working with heads of department to ensure timely examination moderation
• Providing support to ensure smooth administration and invigilation of examinations.
• Booking of students for various examinations
• Handle examination related enquiries
• Coordinating students undertaking external examinations and its processes
• Preparing examination-related reports
• Support processing of examination results and graduation lists.
• Implementation of academic policies and procedures
• Provide secretariat services in School Examination Board
• Implementation of established Quality Management System
• Any other duties as may be assigned.

• Proficiency with relevant Microsoft Office Computer Applications
• Organisational, interpersonal and communication skills
• Willing to work under pressure and with minimal supervision
• High level of Integrity and Professionalism

• A minimum of a Bachelor's Degree from an accredited university, with at least a years relevant working experience in a reputable organisation OR a Diploma from a recognised institution with At least five (5) years experience in a similar role
• A qualification in Education will be an added advantage