Job Purpose

The Assistant Manager, Supply Chain is responsible for managing the end -to-end procurement function of the Corporation. The role ensures efficient, transparent, and compliant acquisition of goods, works, and services while delivering value for money, timely delivery, and optimal cost saving s in line with the Public Procurement and Asset Disposal Act (PPADA) 2015 and its regulations.

Key Responsibilities

Strategic Procurement Planning & Governance

• Develop and implement the annual procurement and asset disposal plans in full compliance with the Public Procurement and Asset Disposal Act (PPADA) 2015 and its regulations.
• Contribute to the development and execution of the Supply Chain departmental work plan and budget.

Tendering & Procurement Execution

• Prepare tender documents, Requests for Quotations (RFQs), Requests for Proposals (RFPs), and evaluation criteria, drawing from pre-qualified supplier lists where applicable.
• Initiate and coordinate procurement processes by preparing and issuing requisitions for quotations or tenders to pre-qualified suppliers or the open market.
• Provide secretariat services to tender, evaluation, and disposal committees, ensuring proper documentation, compliance, and timely decision-making.

Contract & Supplier Management

• Collaborate with the Legal Department and user departments in drafting, negotiating, and managing procurement contracts and service level agreements.
• Conduct supplier evaluation, performance rating, and due diligence to maintain a reliable and competitive supplier base.
• Ensure timely delivery of the right quality, quantity, and specification of goods, works, and services as per user requirements and contract terms.

Compliance, Reporting & Asset Disposal

• Coordinate the preparation of periodic and statutory procurement reports for Management, the Board, PPRA, and other stakeholders.
• Coordinate the disposal of obsolete, surplus, or unserviceable assets in line with PPADA requirements.

Inventory, Stores & Operations

• Oversee periodic and annual stocktaking exercises and ensure accuracy of inventory records and proper stock management.
• Supervise cash purchases, stores management, inspection, receipt, and issuance of goods while maintaining strong internal controls.

Person Specifications

Academic Qualifications

• Bachelor’s Degree in any of the following disciplines: Supply Chain Management, Procurement and Logistics, or equivalent qualification from a recognized and accredited institution.
• Master’s Degree in any of the following disciplines: Supply Chain Management, Procurement and Logistics, Business Administration (with specialization in Supply Chain Management), or equivalent qualifications from a recognized and accredited institution.

Professional Qualifications

• Diploma in Supplies Management or equivalent qualification from a recognized institution.
• Fully Certified Procurement and Supply Chain Professional of Kenya (CPSP-K).
• Member in good standing of the Kenya Institute of Supplies Management (KISM).
• Proficiency in computer applications.

Experience

• At least twelve (12) years’ relevant work experience in procurement and supply chain management, three (3) of which must have been at a supervisory level in a reputable organization.
• Demonstrated merit, managerial capability, and professional competence as reflected in work performance and results.

Other Requirements

• Excellent interpersonal, communication, and stakeholder management skills with the ability to engage effectively with internal departments, suppliers, and regulatory bodies.
• Strong analytical, negotiation, and problem-solving skills with a keen eye for detail and value for money.
• High level of integrity, confidentiality, and ethical conduct in handling procurement processes.
• Superior planning, organizing, and time-management skills with the ability to work effectively under pressure and meet tight deadlines.
• Fulfil the requirements of Chapter Six of the Constitution of Kenya.

• Develop and implement the annual procurement and asset disposal plans in full compliance with the Public Procurement and Asset Disposal Act (PPADA) 2015 and its regulations.
• Contribute to the development and execution of the Supply Chain departmental work plan and budget.
• Prepare tender documents, Requests for Quotations (RFQs), Requests for Proposals (RFPs), and evaluation criteria, drawing from pre-qualified supplier lists where applicable.
• Initiate and coordinate procurement processes by preparing and issuing requisitions for quotations or tenders to pre-qualified suppliers or the open market.
• Provide secretariat services to tender, evaluation, and disposal committees, ensuring proper documentation, compliance, and timely decision-making.
• Collaborate with the Legal Department and user departments in drafting, negotiating, and managing procurement contracts and service level agreements.
• Conduct supplier evaluation, performance rating, and due diligence to maintain a reliable and competitive supplier base.
• Ensure timely delivery of the right quality, quantity, and specification of goods, works, and services as per user requirements and contract terms.
• Coordinate the preparation of periodic and statutory procurement reports for Management, the Board, PPRA, and other stakeholders.
• Coordinate the disposal of obsolete, surplus, or unserviceable assets in line with PPADA requirements.
• Oversee periodic and annual stocktaking exercises and ensure accuracy of inventory records and proper stock management.
• Supervise cash purchases, stores management, inspection, receipt, and issuance of goods while maintaining strong internal controls.

• Excellent interpersonal, communication, and stakeholder management skills
• Strong analytical, negotiation, and problem-solving skills
• High level of integrity, confidentiality, and ethical conduct
• Superior planning, organizing, and time-management skills
• Proficiency in computer applications

• Bachelor’s Degree in Supply Chain Management, Procurement and Logistics, or equivalent
• Master’s Degree in Supply Chain Management, Procurement and Logistics, Business Administration (with specialization in Supply Chain Management), or equivalent
• Diploma in Supplies Management or equivalent
• Fully Certified Procurement and Supply Chain Professional of Kenya (CPSP-K)
• Member in good standing of the Kenya Institute of Supplies Management (KISM)