Background information about the job or company

The Water Resources Authority is a State Corporation under the Ministry of Water, Sanitation and Irrigation, established as a corporate body under Section 11 of the Water Act (2016). WRA is designated under the Act as an agent of the National Government responsible for regulating the management and use of water resources. The Management of the Authority wishes to identify and recruit capable officers in the underlisted position.

Responsibilities or duties

Duties and Responsibilities will entail

• Implementing procedures for record keeping correspondences and file movement.
• Preparing responses to correspondences.
• Maintaining office diary and scheduling travel itineraries.
• Handling telephone calls and appointments.
• Ensuring security, integrity and confidentiality of data, office records, documents and equipment.
• Attending to visitors, handling customer inquiries and complaints; and
• Planning and scheduling meetings.

Qualifications or requirements

Job Specifications

For appointment to this grade, the candidate must have:

• Diploma in Secretarial Services or an equivalent qualification from a recognized institution. OR Certificates from the Kenya National Examinations Council in the following areas: - Typewriting II (minimum 50 w.p.m) /Computerized Document Processing III; Shorthand II (80wpm); Business English II/Communications I; Office Practice II; Secretarial Duties II; Commerce II; Office Management III/Office Administration and Management III or an equivalent qualification from a recognized institution.
• Proficiency in computer applications; and
• Shown merit and ability as reflected in work performance and results.

Any other provided details

This is the entry and training grade for diploma holders in this cadre. An officer at this level will work under the guidance of senior officer. Office Administrator Function This cadre is responsible for performing Office Administrative and Management functions for the Authority.

Successful candidates will serve for a probationary period of six (6) months thereafter convert to Permanent and Pensionable Terms of Service. Remuneration will be subject to the existing terms approved by the Salaries and Remuneration Commission.

The Authority shall require successful candidates offered employment to comply with Chapter Six of the Constitution of Kenya, 2010 by submitting valid clearance certificates from the relevant institutions as listed below:

• Kenya Revenue Authority (KRA)
• Higher Education Loans Board (HELB)
• Ethics and Anti-Corruption Commission
• Directorate of Criminal Investigations (DCI)
• Credit Reference Bureau (CRB)

WRA is an equal opportunity employer committed to diversity and gender equality. People living with disabilities are encouraged to apply. Applications without relevant qualifications will not be considered. Any form of canvassing shall lead to automatic disqualification. Only shortlisted candidates shall be contacted.

• Implementing procedures for record keeping correspondences and file movement.
• Preparing responses to correspondences.
• Maintaining office diary and scheduling travel itineraries.
• Handling telephone calls and appointments.
• Ensuring security, integrity and confidentiality of data, office records, documents and equipment.
• Attending to visitors, handling customer inquiries and complaints; and
• Planning and scheduling meetings.

• Proficiency in computer applications

• Diploma in Secretarial Services or an equivalent qualification from a recognized institution.
• Certificates from the Kenya National Examinations Council in Typewriting II (minimum 50 w.p.m) /Computerized Document Processing III; Shorthand II (80wpm); Business English II/Communications I; Office Practice II; Secretarial Duties II; Commerce II; Office Management III/Office Administration and Management III or an equivalent qualification from a recognized institution.
• Proficiency in computer applications
• Shown merit and ability as reflected in work performance and results.