Background information about the job or company (e.g., role context, company overview)

The Independent Policing Oversight Authority (IPOA) was established through an Act of Parliament published in November 2011 to provide for civilian oversight over the work of the police in Kenya. The inaugural Board was sworn into office in June 2012. Vision: A robust civilian accountability mechanism that promotes public trust and confidence in the National Police Service. Mission: To conduct impartial and independent investigations, inspections, audits and monitoring of the National Police Service to prevent impunity and enhance professionalism in the interest of the public

Responsibilities or duties

An officer at this grade will undertake the following duties and responsibilities:

• Ensuring adherence to records management Legislations and regulations
• Overseeing file opening and indexing processes;
• Manage file and records storage and maintenance;
• Ensuring the security of information and records in the register;
• Carrying out postage, collection, delivery, and distribution of mails and parcels;
• Carrying out photocopying and binding of documents;
• Maintaining archival finding aids and access systems;
• Conducting periodic record surveys appraisal initiatives;
• Analyzing data and information to facilitate the compilation of reports;
• Implementing the disaster preparedness, management, and recovery program in the registry; and
• Developing and implementing individual work plans

Qualifications or requirements (e.g., education, skills)

For appointment to this grade, an officer must have the following Qualifications:

• Cumulative Service period of six (6) years, three (3) of which must have been at the grade of Assistant Officer II, Records Management, IPOA 9 or in a comparable and relevant position;
• Diploma in any of the following: Records/Information Management, Information/Library Science or equivalent qualifications from a recognized institution;
• Proficiency in computer applications; and
• Shown merit and ability as reflected in work performance and results.

• Ensuring adherence to records management Legislations and regulations
• Overseeing file opening and indexing processes;
• Manage file and records storage and maintenance;
• Ensuring the security of information and records in the register;
• Carrying out postage, collection, delivery, and distribution of mails and parcels;
• Carrying out photocopying and binding of documents;
• Maintaining archival finding aids and access systems;
• Conducting periodic record surveys appraisal initiatives;
• Analyzing data and information to facilitate the compilation of reports;
• Implementing the disaster preparedness, management, and recovery program in the registry; and
• Developing and implementing individual work plans

• Proficiency in computer applications

• Diploma in Records/Information Management, Information/Library Science or equivalent qualifications from a recognized institution
• Cumulative Service period of six (6) years, three (3) of which must have been at the grade of Assistant Officer II, Records Management, IPOA 9 or in a comparable and relevant position
• Proficiency in computer applications
• Shown merit and ability as reflected in work performance and results