Background

The Independent Policing Oversight Authority (IPOA) was established through an Act of Parliament published in November 2011 to provide for civilian oversight over the work of the police in Kenya. The inaugural Board was sworn into office in June 2012. Vision: A robust civilian accountability mechanism that promotes public trust and confidence in the National Police Service. Mission: To conduct impartial and independent investigations, inspections, audits and monitoring of the National Police Service to prevent impunity and enhance professionalism in the interest of the public

Job Purpose

Responsible for maintaining records in the Authority.

Key Responsibilities/ Duties / Tasks

An officer at this grade will undertake the following duties and responsibilities:

• Opening files and indexing files;
• Storing and maintaining files and records;
• Ensuring the security of information and records in the register;
• Carrying out postage, collection, delivery, and distribution of mails and parcels;
• Carrying out photocopying and binding of documents;
• Preparing archival finding aids;
• Collecting and collating data and information to facilitate the compilation of reports;
• Implementing the disaster preparedness, management, and recovery program in the registry; and
• Developing and implementing individual work plans.

Knowledge, Experience and qualifications required

For appointment to this grade, an officer must have the following Qualifications:

• Diploma in any of the following: Records/Information Management, Information/Library Science or equivalent qualifications from a recognized institution; and
• Proficiency in computer applications; and
• Shown merit and ability as reflected in work performance and results.

• Opening files and indexing files;
• Storing and maintaining files and records;
• Ensuring the security of information and records in the register;
• Carrying out postage, collection, delivery, and distribution of mails and parcels;
• Carrying out photocopying and binding of documents;
• Preparing archival finding aids;
• Collecting and collating data and information to facilitate the compilation of reports;
• Implementing the disaster preparedness, management, and recovery program in the registry; and
• Developing and implementing individual work plans.

• Proficiency in computer applications

• Diploma in Records/Information Management, Information/Library Science or equivalent qualifications from a recognized institution
• Proficiency in computer applications
• Shown merit and ability as reflected in work performance and results