About the role:

The Associate Regional Store Coordinator will oversee inventory management at the Company’s retail centers, extending to field-based agents. The role involves regular travel within the station region.

What you would be expected to do:

Retail centers day to day assistance

• Liaise with the warehouse team to ensure that inventory is readily available for sale.
• Offer assistance to retail executives to ensure they meet their KPIs.
• Liaise with the sales team to review retail centre executives on potential improvement areas.
• Initiate requests for declaration signoffs for missing inventory
• Report cases of inventory damages/ losses to allow for insurance claim to be initiated.
• Initiate discussions revolving around new initiatives geared at ensuring retail centers are efficient and effective in services rendered.
• Conduct regular inventory audits, whether scheduled or impromptu
• Review processes and controls existing to ensure they are optimized to reduce redundancies within the chain.
• Will represent the department in all meetings scheduled with either internal or external stakeholders within the region that involve inventory management and retail center management.
• Will conduct handovers from retail center executives to relievers and vice versa.
• Will vet relievers to ensure that they meet the requisite qualifications needed to run the retail centers.
• Will request for payment for relievers for days worked.
• Sit in for interviews when required alongside with Human Resource during onboarding of new retail center executives.
• Liaise with the sales team and marketing team to identify potential sites that might be considered as new retail centers.
• Conduct regular checks on assets at the retail centers to ensure that they are in good working order.
• Liaise with the Admin team to schedule repairs at the retail centers.
• Liaise with the Admin team to engage landlords on any issues that might exist.

Order and inventory Management

• Initiate inventory movements and requests from warehouse to retail centers
• Liaise with the warehouse team to resolve any inconsistencies that come with deliveries done at the retail centers.
• Liaise with retail center executives to ensure that inventory management standards are met, including but not limited to FIFO amongst others
• Liaise with the warehouse and retail centers executives to provide packaging for products that are defaced.
• Regular review of all processes currently in place aimed at achieving best inventory management practices.
• Be on the lookout for any new trends and emerging trends that relate to the industry that can be implemented to increase efficiency.
• Coordinate inventory reconciliation
• Validation of all products marked as obsolete and damaged that are to be returned to the warehouse.
• Engage field agents to periodically validate inventory holding

Compliance

Ensuring basic maintenance standards and compliance with health and safety regulations at all retail centers, include but not limited to ensuring permits and licenses are displayed.

Innovation

Be on the lookout for new trends within the supply chain field that will improve and enhance inventory management processes

Recommend to management new processes, need to revamp process to efficiently assist the day-to-day operations of the retail centres

You might be a strong candidate if you:

• Hold a degree qualification preferably in Supply Chain Management, Statistics, or any Finance Related Field
• Have 2-3 years’ working experience in Finance, Supply Chain Management and/or Statistics.
• Demonstrate knowledge in contract management.
• Are able to work comfortably with and maintain large volumes of data in excel.
• Demonstrate knowledge and working experience with an ERP preferably SAP
• Can multi-task and address contesting priorities.
• Are goal-oriented and organized team player.
• Demonstrate proficiency in computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Possess excellent verbal & written communication skills
• Have the ability to work remotely under minimal supervision.

• Liaise with the warehouse team to ensure that inventory is readily available for sale.
• Offer assistance to retail executives to ensure they meet their KPIs.
• Liaise with the sales team to review retail centre executives on potential improvement areas.
• Initiate requests for declaration signoffs for missing inventory
• Report cases of inventory damages/ losses to allow for insurance claim to be initiated.
• Initiate discussions revolving around new initiatives geared at ensuring retail centers are efficient and effective in services rendered.
• Conduct regular inventory audits, whether scheduled or impromptu
• Review processes and controls existing to ensure they are optimized to reduce redundancies within the chain.
• Will represent the department in all meetings scheduled with either internal or external stakeholders within the region that involve inventory management and retail center management.
• Will conduct handovers from retail center executives to relievers and vice versa.
• Will vet relievers to ensure that they meet the requisite qualifications needed to run the retail centers.
• Will request for payment for relievers for days worked.
• Sit in for interviews when required alongside with Human Resource during onboarding of new retail center executives.
• Liaise with the sales team and marketing team to identify potential sites that might be considered as new retail centers.
• Conduct regular checks on assets at the retail centers to ensure that they are in good working order.
• Liaise with the Admin team to schedule repairs at the retail centers.
• Liaise with the Admin team to engage landlords on any issues that might exist.
• Initiate inventory movements and requests from warehouse to retail centers
• Liaise with the warehouse team to resolve any inconsistencies that come with deliveries done at the retail centers.
• Liaise with retail center executives to ensure that inventory management standards are met, including but not limited to FIFO amongst others
• Liaise with the warehouse and retail centers executives to provide packaging for products that are defaced.
• Regular review of all processes currently in place aimed at achieving best inventory management practices.
• Be on the lookout for any new trends and emerging trends that relate to the industry that can be implemented to increase efficiency.
• Coordinate inventory reconciliation
• Validation of all products marked as obsolete and damaged that are to be returned to the warehouse.
• Engage field agents to periodically validate inventory holding
• Ensuring basic maintenance standards and compliance with health and safety regulations at all retail centers, include but not limited to ensuring permits and licenses are displayed.
• Be on the lookout for new trends within the supply chain field that will improve and enhance inventory management processes
• Recommend to management new processes, need to revamp process to efficiently assist the day-to-day operations of the retail centres

• Knowledge in contract management.
• Ability to work comfortably with and maintain large volumes of data in excel.
• Knowledge and working experience with an ERP preferably SAP
• Ability to multi-task and address contesting priorities.
• Goal-oriented and organized team player.
• Proficiency in computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Excellent verbal & written communication skills
• Ability to work remotely under minimal supervision.

• Degree qualification preferably in Supply Chain Management, Statistics, or any Finance Related Field
• 2-3 years’ working experience in Finance, Supply Chain Management and/or Statistics.