About the role

The Commercial Administration Assistant will provide administrative, coordination, and reporting support to the Commercial function, working closely with the Global Commercial Director and cross-functional teams. This role is primarily operational and organisational, ensuring smooth day-to-day administrative support across Commercial activities, with no strategic decision-making responsibility.

Duties and Responsibilities

Administrative & Organisational Support

• Provide day-to-day administrative support to the Global Commercial Director.
• Manage calendars, meetings, schedules, and logistics, including preparation of agendas and minutes where required.
• Organise files, documents, and records to ensure accurate and timely access to information.
• Support document preparation, formatting, and version control.

Reporting & Data Support

• Assist in compiling routine reports, trackers, and summaries for Commercial activities.
• Maintain and update data trackers, spreadsheets, and dashboards as instructed.
• Support follow-ups on data requests from internal teams.

Follow-ups & Coordination

• Track action items arising from meetings and follow up with relevant stakeholders.
• Coordinate communication between Commercial teams and other departments such as Finance, Operations, and Supply Chain.
• Support internal coordination to ensure tasks and deliverables are completed on time.

Cross-Team Support

• Provide general administrative support to the wider Commercial team as required.
• Assist with coordination of internal meetings, workshops, and team activities.
• Support ad-hoc administrative tasks related to Commercial projects and initiatives.

Skills and Experience

• Bachelor’s degree in Business Administration, Commerce, Management, or a related field.
• 2 years’ experience in an administrative or coordination role.
• Experience supporting senior managers or directors.
• Strong organisational and time-management skills.
• High attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and follow up independently.
• Proficiency in Microsoft Office and Google Workspace tools.
• Ability to work collaboratively with cross-functional teams.
• Highly organised and reliable.
• Proactive and able to work with minimal supervision.
• Professional, discreet, and able to handle confidential information.
• Willingness to learn and adapt in a fast-paced environment.

• Provide day-to-day administrative support to the Global Commercial Director.
• Manage calendars, meetings, schedules, and logistics, including preparation of agendas and minutes where required.
• Organise files, documents, and records to ensure accurate and timely access to information.
• Support document preparation, formatting, and version control.
• Assist in compiling routine reports, trackers, and summaries for Commercial activities.
• Maintain and update data trackers, spreadsheets, and dashboards as instructed.
• Support follow-ups on data requests from internal teams.
• Track action items arising from meetings and follow up with relevant stakeholders.
• Coordinate communication between Commercial teams and other departments such as Finance, Operations, and Supply Chain.
• Support internal coordination to ensure tasks and deliverables are completed on time.
• Provide general administrative support to the wider Commercial team as required.
• Assist with coordination of internal meetings, workshops, and team activities.
• Support ad-hoc administrative tasks related to Commercial projects and initiatives.

• Strong organisational and time-management skills.
• High attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and follow up independently.
• Proficiency in Microsoft Office and Google Workspace tools.
• Ability to work collaboratively with cross-functional teams.
• Highly organised and reliable.
• Proactive and able to work with minimal supervision.
• Professional, discreet, and able to handle confidential information.
• Willingness to learn and adapt in a fast-paced environment.

• Bachelor’s degree in Business Administration, Commerce, Management, or a related field.
• 2 years’ experience in an administrative or coordination role.
• Experience supporting senior managers or directors.