Advert Details

Advert Number: 174/2025

Organisation Advertising: State Department for Public Service

Designation: Director - Office Administrative Services

Job Scale: CSG 5

Area of Study: Minimum Award Requirement: Masters

Number of Vacancies: 1

Terms of Service: P&P

Experience required? Yes No

Years of Experience Required: 15

For Serving Officers Only? Yes No

Requirements for Appointment:

For appointment to this grade, a candidate must have: -

• (i) cumulative service period of fifteen (15) years, three (3) of which must have been in the grade of Deputy Director Office Administrative Service, CSG 6 or in a comparable and relevant position in the wider public service;
• (ii) a Bachelors' Degree in Secretarial Studies; OR Bachelor of Business and Office Management from a university recognized in Kenya; OR
• (iii) a Bachelors' Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;
• (iv) a Masters' Degree in Business Administration/Business Management/Social Sciences from a university recognized in Kenya;
• (v) essentials of Counselling in the Public Service lasting not less than two (2)weeks from Kenya School of Government or any other recognized institution;
• (vi) a Certificate in Strategic Leadership Development programme from a recognized institution;
• (vii) membership to a relevant professional body (where applicable); and
• (viii) demonstrated professional competence, merit and ability as reflected in work performance and results.

Duties and Responsibilities:

• (i) interpreting and implementing office administrative services cadre policies and procedures in consultation with the Secretary, Human Resource Services;
• (ii) spearheading the administration of career guidelines for Office Administrative Services Personnel;
• (iii) overseeing the mentorship and induction programs for office administrative assistants in the service;
• (iv) providing guidelines on office administrative protocols, in liaison with Ministries/Departments/Agencies/County Governments (MDACs);
• (v) overseeing and undertaking comparative studies and benchmarking regionally and internationally for best practices on office Administrative services for continuous knowledge management and innovation in the Public Service;
• (vi) promoting of National Values and Principles of Governance in the cadre;
• (vii) participating in recruitment, selection and promotion of office administrative services personnel in the Civil Service;
• (viii) carrying out deployment of office administrative services personnel;
• (ix) coordinating training of office administrative services personnel;
• (x) maintaining an up-to-date record of office administrative services staff establishment;
• (xi) reviewing the office administrative services cadre curriculum in liaison with the relevant institutions;
• (xii) carrying out selection of office administrative services personnel for in-service courses in liaison with Human Resource Development Department; and
• (xiii) coaching, mentoring, and counseling office administrative services personnel

Advert Date: 16/12/2025

Copyright @ Public Service Commission- PSCIMS 2021

• interpreting and implementing office administrative services cadre policies and procedures in consultation with the Secretary, Human Resource Services;
• spearheading the administration of career guidelines for Office Administrative Services Personnel;
• overseeing the mentorship and induction programs for office administrative assistants in the service;
• providing guidelines on office administrative protocols, in liaison with Ministries/Departments/Agencies/County Governments (MDACs);
• overseeing and undertaking comparative studies and benchmarking regionally and internationally for best practices on office Administrative services for continuous knowledge management and innovation in the Public Service;
• promoting of National Values and Principles of Governance in the cadre;
• participating in recruitment, selection and promotion of office administrative services personnel in the Civil Service;
• carrying out deployment of office administrative services personnel;
• coordinating training of office administrative services personnel;
• maintaining an up-to-date record of office administrative services staff establishment;
• reviewing the office administrative services cadre curriculum in liaison with the relevant institutions;
• carrying out selection of office administrative services personnel for in-service courses in liaison with Human Resource Development Department; and
• coaching, mentoring, and counseling office administrative services personnel

• Demonstrated professional competence, merit and ability as reflected in work performance and results.

• cumulative service period of fifteen (15) years, three (3) of which must have been in the grade of Deputy Director Office Administrative Service, CSG 6 or in a comparable and relevant position in the wider public service;
• a Bachelors' Degree in Secretarial Studies; OR Bachelor of Business and Office Management from a university recognized in Kenya; OR
• a Bachelors' Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;
• a Masters' Degree in Business Administration/Business Management/Social Sciences from a university recognized in Kenya;
• essentials of Counselling in the Public Service lasting not less than two (2)weeks from Kenya School of Government or any other recognized institution;
• a Certificate in Strategic Leadership Development programme from a recognized institution;
• membership to a relevant professional body (where applicable); and
• demonstrated professional competence, merit and ability as reflected in work performance and results.