Background information about the job or company (e.g., role context, company overview)

World University Service of Canada - is a leading Canadian non-profit organization in international development, committed to building a more equitable and sustainable world. We work with a unique and powerful network of post-secondary institutions, private-sector partners and volunteers to provide education, employment and empowerment opportunities that imp...

The Events and Logistics Officer, Pan-Africa, leads the delivery of regional and country-level events, workshops, and convenings that enable collaboration, knowledge exchange, and partnership across the program. The role contributes to leveraging shared assets and promoting learning among stakeholders to support scaled impact within the forced displacement sector.

Positioned within the Operations Unit, the Events and Logistics Officer, Pan-Africa works under the direction of the Senior Regional Events and Logistics Officer, Pan-Africa.

Responsibilities or duties

Event and Meeting Coordination:

• Support the planning, organization, and execution of both in-person and virtual meetings, workshops, and convenings aimed at promoting knowledge exchange and strategic collaboration;
• Assist in managing logistics for events designed to help WUSC broker connections across countries, partners, and programs to maximize collective impact;
• Coordinate with the Higher Education Inclusion and Technical Assistance Mechanism teams to support workshops and trainings for the 80+ stakeholders receiving tailored technical assistance.

RLO Engagement Support:

• Work with and support technical assistance colleagues to coordinate training events and workshops for the 60+ refugee led organizations across the African continent receiving institutional strengthening support.

Administrative and Communications Support:

• Assist in managing budgets, vendor relations, and contracts related to project events.
• Support the coordination of communication materials and follow-up activities to ensure learning and decisions from convenings are captured and disseminated to partners for action.

Collaboration & Thought Partnership

• Engage as a supportive and collaborative partner for the entire operations team to solve administrative challenges and streamline unit-wide processes.
• Work alongside SRO and Officers to co-create practical, compliant solutions that improve service delivery;
• Contribute to a culture of continuous improvement by providing technical feedback on administrative workflows to ensure they remain lean, transparent, and aligned with project goals.

Travel Logistics:

• Coordinate travel-related logistics for project staff and relevant stakeholders (Youth Advisory Board, consultants, partners) to include flights and ground transport as needed.
• Contribute to the delivery of high quality operational support within the unit.

Collaboration & Thought Partnership

• Work alongside peers to identify operational bottlenecks and co-create practical, compliant solutions that improve service delivery;
• Contribute to a culture of continuous improvement by providing technical feedback on administrative workflows to ensure they remain lean, transparent, and aligned with project goals.

Qualifications or requirements (e.g., education, skills)

Experience needed

Bachelor’s degree in a related field such as business administration, development studies, or international relations.

Alternatively, a Diploma in a relevant field with 7+ years of significant on-the-job professional experience and proven technical expertise in large-scale event coordination will be considered.

Fluency in both English and French is mandatory, with demonstrated ability to write clearly, articulately, and cogently in both languages.

Experience in coordinating multi-stakeholder workshops, events, or learning networks, preferably in international development or the African context.

Familiarity with various digital platforms and tools for virtual collaboration and knowledge sharing.

Strong planning, organization, and problem-solving skills with the ability to work hands-on and independently in a fast-paced environment.

Commitment to WUSC’s mission of building a better world for all young people, particularly displaced and refugee youth.

Working knowledge of compliance requirements, duty of care, and risk management in donor-funded or regulated environments.

Proven ability to work effectively across Operations and Program teams in multi-country and partnership-based contexts.

High attention to detail, sound judgement, and a proactive, solutions-focused approach.

Experience working in international development, humanitarian, or partnership-heavy programs is an advantage.

• Support the planning, organization, and execution of both in-person and virtual meetings, workshops, and convenings aimed at promoting knowledge exchange and strategic collaboration;
• Assist in managing logistics for events designed to help WUSC broker connections across countries, partners, and programs to maximize collective impact;
• Coordinate with the Higher Education Inclusion and Technical Assistance Mechanism teams to support workshops and trainings for the 80+ stakeholders receiving tailored technical assistance.
• Work with and support technical assistance colleagues to coordinate training events and workshops for the 60+ refugee led organizations across the African continent receiving institutional strengthening support.
• Assist in managing budgets, vendor relations, and contracts related to project events.
• Support the coordination of communication materials and follow-up activities to ensure learning and decisions from convenings are captured and disseminated to partners for action.
• Engage as a supportive and collaborative partner for the entire operations team to solve administrative challenges and streamline unit-wide processes.
• Work alongside SRO and Officers to co-create practical, compliant solutions that improve service delivery;
• Contribute to a culture of continuous improvement by providing technical feedback on administrative workflows to ensure they remain lean, transparent, and aligned with project goals.
• Coordinate travel-related logistics for project staff and relevant stakeholders (Youth Advisory Board, consultants, partners) to include flights and ground transport as needed.
• Contribute to the delivery of high quality operational support within the unit.
• Work alongside peers to identify operational bottlenecks and co-create practical, compliant solutions that improve service delivery;
• Contribute to a culture of continuous improvement by providing technical feedback on administrative workflows to ensure they remain lean, transparent, and aligned with project goals.

• Fluency in both English and French
• Ability to write clearly, articulately, and cogently in both languages
• Experience in coordinating multi-stakeholder workshops, events, or learning networks
• Familiarity with various digital platforms and tools for virtual collaboration and knowledge sharing
• Strong planning, organization, and problem-solving skills
• Ability to work hands-on and independently in a fast-paced environment
• Working knowledge of compliance requirements, duty of care, and risk management
• Proven ability to work effectively across Operations and Program teams in multi-country and partnership-based contexts
• High attention to detail
• Sound judgement
• Proactive, solutions-focused approach

• Bachelor’s degree in a related field such as business administration, development studies, or international relations.
• Alternatively, a Diploma in a relevant field with 7+ years of significant on-the-job professional experience and proven technical expertise in large-scale event coordination will be considered.
• Commitment to WUSC’s mission of building a better world for all young people, particularly displaced and refugee youth.