Background information about the job or company (e.g., role context, company overview)

Executive Assistant (EA) to the Country Director at International Justice Mission (IJM)

Responsibilities or duties

Guide the coordination of complex scheduling and travel to ensure timely and effective participation in high-level engagements.

Determine appropriate communication strategies and advise on messaging that reflects the CD’s voice and maintains organizational integrity.

Conduct document and task management using advanced technology platforms to support seamless collaboration and execution.

Oversee cross-functional relationships and sustain a culture of excellence, professionalism, and mission alignment across executive initiatives.

Evaluate and manage complex, multi-phase projects within the CD’s Office, applying all five areas of project management competency to ensure strategic alignment, timely execution, and sustained impact across global and country initiatives.

Qualifications or requirements (e.g., education, skills)

A bachelor’s degree in a relevant field.

High level of proficiency with Microsoft Office (including Word, Excel, PowerPoint), experience with Microsoft Outlook and Microsoft SharePoint preferred; knowledge of Windows 10 is necessary.

Demonstrated ability to organize and supervise executive-level administrative functions, including calendar management, travel coordination, and strategic meeting planning.

Effective communication skills (both oral and written) with the capacity to advise and represent executive leadership through professional correspondence and stakeholder engagements.

Proficiency in project management tools and principles, with the ability to anticipate needs and manage competing priorities effectively.

Advanced technological literacy, including document management systems, task tracking platforms, and virtual collaboration tools.

Experience needed

At least 10 years of experience providing executive-level administrative support in a fast-paced, professional environment.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Check how your CV aligns with this job

Applicants must have legal right to work in Kenya.

• Guide the coordination of complex scheduling and travel to ensure timely and effective participation in high-level engagements.
• Determine appropriate communication strategies and advise on messaging that reflects the CD’s voice and maintains organizational integrity.
• Conduct document and task management using advanced technology platforms to support seamless collaboration and execution.
• Oversee cross-functional relationships and sustain a culture of excellence, professionalism, and mission alignment across executive initiatives.
• Evaluate and manage complex, multi-phase projects within the CD’s Office, applying all five areas of project management competency to ensure strategic alignment, timely execution, and sustained impact across global and country initiatives.

• High level of proficiency with Microsoft Office (including Word, Excel, PowerPoint), experience with Microsoft Outlook and Microsoft SharePoint preferred; knowledge of Windows 10 is necessary.
• Demonstrated ability to organize and supervise executive-level administrative functions, including calendar management, travel coordination, and strategic meeting planning.
• Effective communication skills (both oral and written) with the capacity to advise and represent executive leadership through professional correspondence and stakeholder engagements.
• Proficiency in project management tools and principles, with the ability to anticipate needs and manage competing priorities effectively.
• Advanced technological literacy, including document management systems, task tracking platforms, and virtual collaboration tools.

• A bachelor’s degree in a relevant field.