PAC Advisors is a leading advisory firm with a wealth of experience and expertise in supporting African SMEs and Corporate Institutions. Our comprehensive range of integrated and innovative business advisory services includes strategic planning, human capital advisory, training and development, financial and accounting advisory, and more. With a focus on max...

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Executive Assistant to CEO

Job Type

Full Time

Qualification

BA/BSc/HND , Diploma

Experience

3 - 5 years

Location

Nairobi

Job Field

Administration / Secretarial

The Executive Assistant will be the critical link between the CEO and the diverse operational landscape, providing high-level administrative, strategic, and confidential support. This role demands meticulous organization, professional discretion, and a working understanding of the energy/industrial sector to effectively manage the CEO’s time and strategic priorities.

Key Responsibilities

Executive and Strategic Support

High-Level Calendar Management: Proactively manage and optimize the CEO’s schedule, prioritizing engagements across industrial site visits, client meetings and internal leadership sessions.

Communication and Coordination: Serve as the professional gatekeeper and liaison for high-value clients. Draft, edit, and proofread technical proposals, internal memos, and executive reports.

Travel and Logistics: Arrange comprehensive travel plans for the CEO, often involving complex itineraries to local industrial sites or regional clients and international travels.

Presentation Preparation: Assist in preparing strategic presentations for meetings and client pitches, often involving data and metrics.

Operational and Administrative Management

Meeting Stewardship: Coordinate and prepare materials for Executive and Operations Review meetings. This includes creating agendas, compiling technical project updates, distributing pre-reads, and meticulously documenting key decisions and action items related to service delivery.

Follow-Up Tracking: Maintain a rigorous system for tracking critical operational deadlines, strategic follow-ups, and commitments made by the CEO to ensure project and service continuity.

Document Control: Manage and maintain highly confidential files, contracts, and company records.

Qualifications and Skills

Required

Proven Experience: Minimum of 3-5 years of experience supporting a C-level Executive or Senior Leader, ideally within the Engineering, Industrial, Power, or Energy Sector in Kenya or East Africa.

Technical Acumen: Ability to understand and engage with business discussions involving technical terms related to steam, power, compressed air, energy audits, or industrial calibration.

Communication and Discretion: Exceptional written and verbal communication skills in English, with the proven ability to handle sensitive information with impeccable judgment.

Tech Proficiency: Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with relevant enterprise resource planning (ERP) or project management tools.

Highly Advantageous

Education: A Bachelor’s Degree in Business Administration, Communications, Engineering (non-technical), or a related field is highly preferred.

A Diploma with deep relevant experience is also valuable.

Certifications: Professional certifications or industry-specific training credentials are an advantage.

• Proactively manage and optimize the CEO’s schedule, prioritizing engagements across industrial site visits, client meetings and internal leadership sessions.
• Serve as the professional gatekeeper and liaison for high-value clients. Draft, edit, and proofread technical proposals, internal memos, and executive reports.
• Arrange comprehensive travel plans for the CEO, often involving complex itineraries to local industrial sites or regional clients and international travels.
• Assist in preparing strategic presentations for meetings and client pitches, often involving data and metrics.
• Coordinate and prepare materials for Executive and Operations Review meetings. This includes creating agendas, compiling technical project updates, distributing pre-reads, and meticulously documenting key decisions and action items related to service delivery.
• Maintain a rigorous system for tracking critical operational deadlines, strategic follow-ups, and commitments made by the CEO to ensure project and service continuity.
• Manage and maintain highly confidential files, contracts, and company records.

• Ability to understand and engage with business discussions involving technical terms related to steam, power, compressed air, energy audits, or industrial calibration.
• Exceptional written and verbal communication skills in English, with the proven ability to handle sensitive information with impeccable judgment.
• Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with relevant enterprise resource planning (ERP) or project management tools.

• Minimum of 3-5 years of experience supporting a C-level Executive or Senior Leader, ideally within the Engineering, Industrial, Power, or Energy Sector in Kenya or East Africa.
• A Bachelor’s Degree in Business Administration, Communications, Engineering (non-technical), or a related field is highly preferred.
• A Diploma with deep relevant experience is also valuable.
• Professional certifications or industry-specific training credentials are an advantage.